Toshiba DP125F, Dp120F manual

PLAIN P APER FACSIMILE

OPERA T OR’S MANU AL

Contents

Main Page U. S. A. NOTICE TO USERS Canada NOTICE TO USERS Replace the ozone filter: OZONE SAFETY INFORMATION LASER SAFETY INFORMATION CONTENTS INTRODUCTION.......................................................... 10 BASIC FUNCTIONS .................................................... 70 INTRODUC- TION SETUP BASIC FUNCTIONS ADVANCED FUNCTIONS ADVANCED FUNCTIONS ........................................... 123 MULTI-ADDRESS TRANSMISSION (BROADCASTING) ......123 RELAY TRANSMISSION........................................................ 126 POLLING & MAILBOX COMMUNICATIONS......................... 136 MAILBOX (ITU-T Compatible)............................................... 149 LISTS AND REPORTS ................................................ 195 LIST AND REPORT OPTIONS SETTING.............................. 195 TROUBLESHOOTING................................................. 226 Error Messages .....................................................................226 Page FEATURES Do not Place the Unit in the Following Environments About Power for the Unit Other Remarks When a Power Failure Occurs CARE AND MAINTENANCE Front View INTRODUCTION - FACSIMILE UNIT DESCRIPTIONS Rear View When Optional Recording Paper Trays are Installed With two recording paper trays installed With three recording paper trays installed - OPERATION PANEL Page Function Keys SETUP - UNPACKING Select a Desirable Location Connecting Your TOSHIBA Facsimile WARNING - FACSIMILE MACHINE INSTALLATION . Charger Cleaner, Mylar Scraper Document Exit Tray Document Exit Tray Installation Recording Paper Exit Tray Recording Paper Exit Tray Installation Charger Cleaner and Mylar Scraper Installation - INITIAL PRINTING SUPPLIES INSTALLATION Pull Out the Paper Prepare the Attach the Recording Paper Size Label Press Down the Paper Pressure Plate Recording Paper Installation - continued Recording Paper Size Adjustment Pull Out the Paper Adjust the Paper Guide Close the Paper Attach the Recording Paper Size Label Bypass Tray Installation Install the Bypass Set the Paper Size Raise the Tray Lever Bypass Tray Installation - continued Shake the Developer Protective Strip Install the Developer Assembly with Drum Developer Assembly and Drum Unit Installation Attach the Drum Unit to the Developer Developer Assembly and Drum Unit Installation - continued Fuser Cleaner Installation Toner Cartridge Replacement - PRINTING SUPPLIES REPLACEMENT with Drum Unit Separate the Drum Remove the Toner Cartridge Prepare a New Toner Cartridge Toner Cartridge Replacement - continued Install the Developer Assembly with Drum Attach the Drum Unit to the Developer Remove the fuser Cleaner 11 12 Cleaner Toner Cartridge Replacement - continued Press Down on the Drum Unit Drum Unit Replacement Separate the Drum with Drum Unit Drum Unit Replacement - continued Page - QUICK START Terminal ID Setting the Terminal ID (Page 42) Transmitting Receiving Sending a Facsimile (Page 101) - USER INTERFACE OPERATION Menu Operation Keys Used in Menu Operation Character Entry Keys Used in Character Entry Special Character Table Character Entry - continued Character Correction Replacing Characters Deleting Characters Inserting Characters Initial Setting Summary - INITIAL SETUP Configuration Menu Select the Desired Initial Setting (1-4) Language Selection Language LANGUAGE Menu Date and Time Setting Display the DATE & TIME Menu Select the Time Enter the Date Data Enter the Time Data Date and Time Setting - continued Select the Month Select the Date Terminal ID Setting TERMINAL ID Menu Enter the User ID Select the International Code Enter Your Telephone Number Terminal ID Setting - continued Dial Type Setting (for Dial Pulse type) Display the DIAL TYPE Menu Select Your Dial Enter the Access Digits - DEVICE CONFIGURATION Configuration Summary Enter the Configuration Menu Select the Desired Configuration Setting (01-16) Configuration Summary - continued Select the Desired Configuration Setting (01-16) - continued Display the RINGER Bell Ringer Volume Adjustment Display the ALARM Alarm Tone Volume Adjustment Key Touch T one Volume Adjustment Display the KEY TOUCH VOLUME Monitor Volume Adjustment Display the MONITOR Display the POWER SAVER Menu Select the Super Power Saver Option Period Power Saver Operation Select the Power Saver Mode Power Saver Operation - continued and End Time Select the Printer Power Saver Function Setting Separator Page Setting Separator Page - continued Select the Tray Select the PC Print Separator Page Option Department Code Setting Enable/Disable the Department Code Function Enter the Master Department Name Department Code Setting - continued Enter the Master Password Enter the Individual Enter the Department Code Password Department Code Maintenance DEPARTMENT CODE Menu Enable/Disable the Select the Function Account Codes ACCOUNT CODE Print Density Setting SET PRINT DENSITY Print Density Value Select the Document Length Option DOCUMENT LENGTH Document Length Setting Line Monitor Display the LINE MONITOR Menu Select the Line Monitor Option Receive Interval Setting Display the RECEIVE INTERVAL Menu Enter the Receive ECM Menu ECM Default Setting Select the ECM Default Setting for Document Mode (Resolution and Contrast) Select the Resolution DOCUMENT MODE Select the Contrast Collate Copy Setting With COLLATE Function ON With COLLATE Function OFF COLLATE COPY Letter Head Paper Reservation Setting Display the LETTER HEAD PAPER Menu Select the Tray Option Setting Redial (Interval and Counter) Display the REDIAL Select the REDIAL Enter the Redial Enter the Redial Counter Auto Receive Mode Display the LINE-2 Configure Line-2 Operation and End Time Line-2 Operation BASIC FUNCTIONS - AUTOMATIC TELEPHONE DIALING Abbreviated Dialer Registration Display the ABB. NUMBERS Menu Enter an ABB. Dial Number Change the ABB. Information 5a 5c 5b When a Preset ABB. Dial Number is Active Enter the Location ID Name Enter an Alternate Number (Optional) Enter the Telephone Number Select the Delayed Communications 9a 9c Complete the Option Setup 9b Select Communication Options (Advanced Setup) 9e 9f Quality TX Transmission Report 9d 9g-1 9g-2 9g-3 9g-4 9g-5 10a 10b Use a Preassigned One Touch Key 9h One Touch Dialer Registration Display the ONE TOUCH KEYS Menu Select a One Touch Location When a Preset One Touch is Active Cancel the One Touch 5a 5c Change One Touch Information Modify the One Touch 5b 9a Enter the Alternate Number (Optional) Enter the Telephone Number Select Communication Options (Advanced Setup) Complete the Option Setup 9b 9e 9d Transmission Report Delayed Communications 9g-1 Sub-Address Communication - continued 9g-3 9g-4 9g-2 9g Line 9h Group Number Registration Display the GROUP NUMBERS Menu Enter a Group Number Enter the Group 4c Retain the Existing 4a Cancel the Existing Modify the Existing 7a Cancel the Group Number Setting 7b Retain the Group Number Setting Complete Group Station Entries Assign a One Touch Key - continued Document Specifications - TRANSMIT CONFIGURATION Document Loading Remove Attached Items Adjust the Settings Place Document Pages on the Document Tray Scan Resolution Setting ) ( CONTRAST Menu Contrast Setting Select the Contrast Default Setting for Memory Transmission Display the Default Setting Menu MEMORY TX Menu Select the Transmis- sion Mode Display the SEND AFTER SCAN Menu Send After Scan Default Setting Full Option Select the Send After Scan Option Default Setting for Security Transmission Display the Default Setting Menu SECURITY TX Menu Paper Size for Copying - COPYING With COLLATE Function ON With COLLATE Function OFF Copying Procedure Press the COPY Key Copies Select the Paper Tray and Paper Size Select the Collating Copying Procedure - continued Select the Reduction - DIALING METHODS One Touch Key Dialing One Touch Key Dialing Abbreviated Dialing Press the SPEED DIAL Key Abbreviated Number Press the START Key Tray Alphabet Dialing Press the SPEED DIAL Key Display the Name of the Desired Remote Keypad Dialing File Number and Residual Memory - TRANSMITTING Memory Transmission Memory Transmission Procedure Start Scanning Return to the Standby Mode Memory Transmission - continued Direct Transmission Start Dialing Direct Transmission as Default Setting Connect the Line to the Remote Party Direct Transmission as Default Setting - continued Send the Document Transmission Select YES Temporary Direct Transmission Change the Transmission Mode On-hook Transmission (Monitor Speaker Dialing) Pick Up the Handset (Optional) Off-hook Transmission (Optional Handset Dialing) Dial the Facsimile Number Off-hook Transmission (Optional Handset Dialing) - continued External Off-hook Transmission (Transmission Using an External Telephone) Dial on the External Telephone Pick Up the Handset of the External Telephone Redialing Automatic Redialing Manual Redialing Direct Transmission Press the REDIAL Redial the Remote Redialing - continued Press the REDIAL Start Redialing Manual Redialing Jobs in Memory Select the Job to be Redialed - RECEIVING Automatic Receiving Mode Manual Receiving Mode Receiving Mode Selecting the Recording Paper Size Reception Reduction Setting Display the SET RX REDUCTION Menu Reception Discard Setting DISCARD Menu Reverse Order Printing Setting Reception Multicopy Setting Display the RX MULTI COPY Menu Number of Copies - TELEPHONE HANDSET OPERATION (Optional) On-hook Dialing Dial the Remote Pick Up the Handset Replace the Handset Tone Output Redialing Press The REDIAL or Pick Up the Handset - COMMUNICATION STATUS Current Job Status Continue or Cancel the Job Select YES or NO Press the JOB STATUS Key Display & Print Transmission Repor t Communication Journal Display the PREVIEW TX REPORT Menu Previous Job Report Screen Next Job Report Screen - CANCELLING A COMMUNICATION JOB Cancelling a Direct Transmission Cancelling a Job Reservation A Document is Being Transmitted Press the STOP Key Display the JOB CANCEL Menu Cancelling a Job Reservation - continued Previous Job in the List ADVANCED FUNCTIONS - MULTI-ADDRESS TRANSMISSION (BROADCASTING) Group Broadcast Transmission Select the Group Location Enter the Group Multi-Key Quick Broadcast Transmission Enter the Facsimile Number Multi-Key Quick Broadcast Transmission - continued 4a Cancel the Existing Select the CANCEL or MODIFY Facsimile Number Modify the Existing - RELAY TRANSMISSION Relay Transmission, Relay-Relay Transmission Overview What is a Relay-Relay Transmission? Setting Up a Relay Box How to Setup a Relay-Relay Transmission: Relay Transmission, Relay-Relay Transmission Overview - continued Select the Password Select BOX SETUP Select the RELAY Enter the Abbreviated Dial Number of End Station 8b Enter the End Station 8c Enter the One Touch Key of End Station 8a 8d Enter the End Station - continued 10a 8c Enter the Group Number of End Station - continued 10b 10c Deleting a Relay Box Select BOX Deleting a Relay Box - continued NOTE: Relay Transmission to a Remote Hub Select the RELAY Relay Transmission to a Remote Hub - continued for Reservation - POLLING & MAILBOX COMMUNICATIONS Polling & Mailbox Overview Polling Reservation Polling Reception Polling & Mailbox Overview - Continued Open Mailbox (ITU-T Compatible) Simple & Security Polling Reservation RESERVE Simple & Security Polling Reservation - continued 6a Select SECURITY CODE 6b Select TEL NO. Select CODE & TEL NO. Public Mailbox Polling Reservation Select PUBLIC FAX M-BOX Display the POLLING RESERVE Menu Simple & Secure Polling Dial the Remote Facsimile Simple & Secure Polling - continued Multi Address Polling Remote Facsimiles Multi Address Polling - continued Continuous Polling Select PROG. CONT. POLL. Enter the Polling Enter the Start and Stop Time Select the Day of the Week Continuous Polling - continued Turnaround Polling Select ON TURNAROUND POLL Turnaround Polling - continued Dial the Number of Remote Facsimile - MAILBOX (ITU-T Compatible) Setting Up a Mailbox Select BOX SETUP Setting Up a Mailbox - continued Select the Password Deleting a Mailbox Select BOX SETUP Select BOX Deleting a Mailbox - continued NOTE: Sending a Document to a Mailbox (Remote Hub) Select TX TO for Reservation Sending a Document to a Mailbox (Remote Hub) - continued Reserving a Document to a Mailbox (Local Hub) Select INPUT TO Reserving a Document to a Mailbox (Local Hub) - continued Retrieving (Polling) a Document from a Mailbox (Remote Hub) Select POLL FROM Retrieving a Document from a Mailbox (Remote Hub) - continued Printing a Document from a Mailbox (Local Hub) Select the Open Mailbox Type Select PRINT Printing a Document from a Mailbox (Local Hub) - continued Cancelling Documents in a Mailbox (Local Hub) Select CANCEL Cancelling Documents in a Mailbox (Local Hub) - continued - ADVANCED TRANSMISSION FUNCTIONS Department Code Access DEPT CODE Standby Menu Account Code Entry Enter an Account Display the COVER SHEET Menu Enable / Disable the Cover Sheet Include an Image on the Cover Sheet Cover Sheet Registration Chain Dialing Display the CHAIN DIAL COMM. Menu Enter the Dial Press: Display the TTI TTI (Transmit Terminal ID) Print TTI - continued Setting Recovery Transmission Select the TTI Print Select the Recovery Transmit Option Enter the STORED TIME RECOVERY TRANSMIT Menu Sending Recovery Transmission Job Change the Facsimile Number RECOVERY TRANSMIT Menu Cancel the Document Sending Recovery Transmission - continued PIN Mask Enter the PIN Disabling ECM Temporarily ECM Menu Select the ECM - ADVANCED RECEPTION FUNCTIONS Privileged Reception PRIVILEGED RX Select the Privileged Reception Option Display the RTI RTI (Remote Terminal ID) Print Memory Reception Setting Display SET MEMORY RX Menu Reception Option Secure Reception Access Code Setting Determine New or Existing Code Enter the Current Security Code Code - cont. Secure RX Activation Period Setting Enter a New Security Code Secure RX Activation Period Setting - continued Enter the Start and End Time Select 24-HOUR SECURE RX Option Set for Each Day Activate the Automatic Secure RX Secure RX Manual Activation Select START or STOP Secure RX Print Select PRINT - TRANSMISSION OPTIONS - TRANSMISSION OPTIONS Delayed Communication (Time Designation) Enter the Time and Date DELAYED COMM. Communication Report Print Display the TX Priority Transmission PRIORITY TX Menu Low Speed Transmission Select a Speed Display the QUALITY TX Menu Dialing with Sub-Address Enter the SUB Display the SUB ADDRESS COMM Dialing with Sub-Address - continued Enter the SEP Sub-Address Entry Enter the PWD Attaching or Printing a Cover Sheet Display the COVER SHEET Menu Enter the Remote Partys Name Attaching or Printing a Cover Sheet - continued Enter the Senders Line Selection LINE SELECT Menu Enabling or Disabling Send After Scan Temporarily Display the SEND AFTER SCAN Menu Select the Send After Scan Option Enabling or Disabling Send After Scan Temporarily - contined Full Option Setting the Page Count Display the PAGE NUMBER Menu Document Pages Line Monitor Display the LINE MONITOR Menu Security Transmission SECURITY TX Menu LISTS AND REPORTS - LIST AND REPORT OPTIONS SETTING Reception Journal Settings JOURNAL Menu Reception Journal Settings - continued MANUAL OUTPUT Options AUTOMATIC JOURNAL Options Display the SET TX Direct Transmissions Direct Transmission Repor t Setting Select the Option for A5 SIZE PRINT Memory Transmission Report Setting MEMORY-TX Memory TX Select the Option for A5 SIZE PRINT Multi-Address Transmission Report Setting MULTI-ADD Multi-Address TX Multi-Polling Report Setting MULTI POLL Multi-polling Report Options Relay Originator Report Setting ORG. REPORT Menu Relay Originator Relay Station Transmission Repor t Setting Relay Hub Station STN. REPORT Menu Relay Destination Report Setting for End Terminal DEST. REPORT Menu Reception List Settings Select the Job for Reception List RELAY RECEPTION LOCAL MAILBOX REMOTE MAILBOX - LIST AND REPORT PRINT FORMAT AND PRINTING PROCEDURE Transmission/Reception Journal (Communication Journal) Transmission/Reception Journal (Communication Journal) - continued Display the PRINT NUMBER Menu Transmission Report TRANSMISSION REPORT MEMORY TRANSMISSION REPORT Memory Transmission Report Reservation List RESERVATION LIST Multi-Address Transmission Report MULTI TRANSMISSION REPORT Multi-Polling Report MULTI POLLING REPORT RELAY TX ORIGINATOR TERMINAL REPORT Relay Transmission Originator Repor t RELAY TX RELAY STATION REPORT Relay Transmission Relay Station Report Relay Transmission End Terminal Report RELAY TX END TERMINAL REPORT Relay Reception List RELAY RECEPTION LIST MAILBOX/RELAY BOX REPORT Mailbox/Relay Box (ITU-T Compatible F-code Communication) List DEPARTMENT CODE LIST Department Control List Preset Dialing Number Lists All of Lists PHONEBOOK IN ALPHABETICAL ORDER Alphabetical Sort List ABBREVIATED TEL NUMBER LIST Abbreviated Dial Number List GROUP NUMBER INFORMATION Group Number List 73 view to select the desired Function Key. Issues a list of dial numbers of the remote stations assigned to One Touch Dial Keys. One Touch Number List To select 4.ONE TOUCH NBRS, press: ONE TOUCH NUMBER INFORMATION 223 FUNCTION LIST Function List To select 2.LISTS, press: Then, to select 1.FUNCTION, 1.COMM. OPTIONS 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS 1.FUNCTION 2.DEPARTMENT 3.ITU MAILBOX Menu List To select 5.MENU LIST, MENU LIST 1.COMM. OPTIONS 2.LISTS 3.INITIAL SETUP 4.DEFAULT SETTINGS 5.MENU LIST 9.TEST MODE POWER FAILURE LIST Power Failure List TROUBLESHOOTING Error Message Error Messages Cause / Solution Error Messages - continued Paper Jam Error Codes Error Codes Printed on Reports Error Code Cause How to Correct Transmission Problems Reception Problems Clearing a Document Jam Remove Other Documents Jammed Document Close the Scanner Open the Scanner Clearing a Recording Paper Jam Open the Right Side Documents (with Drum Unit) Clearing a Recording Paper Jam - continued Pull Up on the Green Paper Feed Release Lever Remove the Jammed Return the Developer Assembly (with Drum Unit) and Close the Cover When the Recorded Image is not Clear... Open the Scanner Wipe the Glass Surface and White Plate Document Scanner Cleaning Procedure Wipe the ADF Pad and Rollers Document Scanner Cleaning Procedure - continued Recording Unit Cleaning Procedure (with Drum Unit) Clean the Paper Guide Clean the Transfer Wire and Discharge Wire Wipe the Glass Surface of Laser Unit Recording Unit Cleaning Procedure - continued 13 Recording Unit Cleaning Procedure - continued 14 11 15 USER TEST MODE - AUTOMATIC TEST MODE AUTO TEST AUTO TEST Display the TEST Select the AUTO - INDIVIDUAL TEST MODE INDIVIDUAL TEST Summary Enter the INDIVIDUAL INDIVIDUAL TEST (01-07) ADF TEST Select the ADF TEST To Continue or Exit the Test Select the ADF Test Result ADF TEST - continued ADF TEST KEY TEST Select the Key Test KEY TEST Check the Keys Exit the Key Test Mode LED TEST Select the LED TEST LED TEST Check the LCDs LCD TEST Select the LCD TEST LCD TEST Start the LCD Test SPEAKER TEST Select the SPEAKER SPEAKER TEST Select the SPEAKER TEST Option SWITCH TEST Select the SWITCH Check the Scanner Check the Top Cover SWITCH TEST - continued Check the Upper Tray Check the Bypass Tray (If Installed) Check the Process Unit (Drum Unit with Developer Assembly) SWITCH TEST - continued Check the Flip Panels SWITCH TEST TEST PRINT Select the TEST PRINT Menu - TEST RESULT PRINTING a TEST RESULT Select the TEST RESULT Menu REMOTE SERVICE - RDC (Remote Diagnosis Configuration) Service Page SPECIFICATIONS SUPPLIES HARDWARE OPTIONS Page LICENSE AGREEMENT Wordcraft International Limited Unimessage Pro Software Licence Agreement CONDITIONS OF PURCHASE PERMITTED USES CONTENTS DESCRIPTION OF THE FUNCTIONS........................................269 INTRODUCTION INSTALLATION AND DEVICE CONFIGURATION Computer Requirements Configuration of the CD-ROM Installing the TOSHIBA Viewer Start the Installation Installation Insert the CD-ROM Type D:\Toshiba Viewer\Setup.exe Page Device Setup Unimessage Pro device wizard appears Select the device driver installation type Page Device Setup - continued Select the Port that your DP120F/ DP125F is connected to Select Yes, install TWAIN components Select Yes, create a printer Page Page DESCRIPTION OF THE FUNCTIONS Description of the Main Welcome Menu Browse Folders Help Find Acquire Print 2a Change the device settings 2b Change the port Edit the device configuration 3a Change the Device settings 3b Load a set file on your hard disk Change the Device settings - continued 3c Saving the Device Configuration Saving the Device Configuration - continued Create the new settings file Save new settings 4a Save as a file on your hard disk 4b Add/Edit Phonebook contacts on the DP120F/DP125F 2a Open the Devices folder Change the settings Edit the phonebook Add/Edit Phonebook contacts on the DP120F/DP125F - continued 2b Copy the phonebook settings 2c Saving the Phonebook Create the new phonebook file Save new phonebook Saving the Phonebook - continued Save within TOSHIBA Viewer 3a Save as a file on your hard disk 3b Select Setup, Routing Rules... from the menu Creating a Routing Rules File Scan Scanning with your DP120F/DP125F or other TWAIN compatible scanner Set the scanner settings Click Scan File Scan - continued Select the Scanned pages Scanning with your DP120F/DP125F or other TWAIN compatible scanner - continued Select what you do with the scanned images Double click a scanned image TOSHIBA Viewer GDI Printer Printing from TOSHIBA Viewer UniPad TOSHIBA Viewer GDI Printer - continued Printing from Other Application Select Page Setup... in File menu Click Printer... Select DP120F/DP125F Printer for Name Page INDEX A B C D E F G H I M N O P Q R S T U V