Lists and Reports List and Report Options Setting | Toshiba DP125F

LISTS AND REPORTS - LIST AND REPORT OPTIONS SETTING

This facsimile allows the operator to set various options regarding the lists and reports listed below.

JOURNAL

There are two types of Journals available on the DP120F/DP125F. Both the Transmission Journal (TX Journal) and Reception Journal (RX Journal) list the 150 most recent transactions. Journals can be

Reception Journal Settings

1 Display the		2 Select the Desired
JOURNAL Menu		Option

printed either Automatically or Manually. When manually printed, must be pressed. To select the

type of Journal to print when is pressed, complete manual Journal printing discussed in this section.

COMMUNICATION REPORT

Communication Report allows you to print a report after every transmission. Reports can be printed automatically or manually. When printing automatically, you can designate to print a report for every transmission or only when an error has occurred during the transmission.

In addition, you have the option of printing the first page image of the fax document on the report to facilitate identification.

To setup the Communication Report, go to pages 197 to 203.

RECEPTION LIST

The DP120F/DP125F will print a reception list under the following conditions:

•Reservation to Local Mailbox

When reserving a document to a Mailbox within the DP120F/DP125F locally, a reception list is printed.

•Remote Mailbox

When reserving a document to a Mailbox within the DP120F/DP125F remotely from another fac- simile, a reception list is printed at the DP120F/DP125F.

•Relay Station Reception

When the DP120F/DP125F is setup as a relay hub and receives a relay transmission from an originator, a reception list is printed.

Press:

+

+

+

+

01.MANUAL

02.AUTO

To configure the type of Journal

to print when is used, press:

+

Go to Step 3.

To set automatic printing, press:

+

Go to Step 4.

If Manual is selected:

MANUAL OUTPUT

1.TX & RX JOURNAL

2.TX JOURNAL 3.RX JOURNAL

If Automatic is selected:

AUTOMATIC JOURNAL

1.ON

2.OFF

195

Image 197

Toshiba DP125F, Dp120F Lists and Reports List and Report Options Setting, Reception Journal Settings, Communication Report

Contents

Plain Paper Facsimile OPERATOR’S Manual EPA Energy Star Toshiba America Business SOLUTIONS, INC Toshiba of Canada Limited Canada Replace the ozone filter Ozone Safety InformationLaser Safety Information Contents 123 163 Error Messages 226173 181 Toshiba Viewer Features About Power for the Unit Care and MaintenanceWhen a Power Failure Occurs Do not Place the Unit in the Following Environments Front View Introduction Facsimile Unit Descriptions Rear View Upper Recording Paper Tray When Optional Recording Paper Trays are InstalledHandset Middle Recording Paper Tray Operation Panel JOB Cancel Key Mode Key and FINE, U-FINE, Halftone LampsDial Keypad Multi Key Function Keys Unpack the Carton Make sure All Items are Enclosed Setup Unpacking Select a Desirable Location Connecting Your Toshiba Facsimile Facsimile Machine Installation Document Exit Tray Installation Recording Paper Exit Tray InstallationCharger Cleaner Mylar Scraper Installation Document Exit Tray About Recording Paper Initial Printing Supplies InstallationRecording Paper Installation Install the Recording Paper Close the Paper Tray Recording Paper Size Adjustment Bypass Tray Installation Pull up the Bypass Tray Paper Support To the Developer Assembly Developer Assembly and Drum Unit InstallationInstall the Developer Assembly with Drum Unit Press Down on the Drum Unit Close the Top Cover Fuser Cleaner Installation Toner Cartridge Replacement Printing Supplies Replacement New Toner Cartridge Press Down on the Drum Unit Replacing the Fuser Cleaner Storage Notes Drum Unit ReplacementRemove Developer Assembly With Drum Unit Replacing the Ozone Filter Close the Top Cover Terminal ID Quick StartTransmitting Receiving Keys Used in Menu Operation User Interface OperationMenu Operation Special Character Table Character EntryKeys Used in Character Entry Deleting Characters Initial Setting Summary Initial SetupConfiguration Menu Select the Desired Initial Setting Language Selection To display the Setup menu, press Date and Time Setting Name Terminal ID Setting Select Another Setup Item, or Dial Type Setting Configuration Summary Device Configuration Configuration Summary Bell Ringer Volume Adjustment Alarm Tone Volume Adjustment Display the KEY Key Touch Tone Volume AdjustmentTouch Volume Monitor Volume Adjustment Power Saver Operation Enable or Disable the Printer Power Saver function Display Setting SeparatorSeparator Menu Select the Facsimile Select the Copy Separator Option Auto Select Enable/Disable the Department Code Function Department Code SettingDepartment Code Menu Enter the Department Code Password Department Department Code Maintenance Select the Function Account CodesAccount Code SET Print Density Print Density Setting Document Length Document Length Setting Line Monitor Receive Interval Setting ECM Default Setting Document Mode Default Setting for Document Mode Resolution and Contrast Collate Copy Collate Copy SettingWith Collate Function on OFF Letter Head Paper Reservation Setting Redial Interval Setting Redial Interval and CounterRedial Counter Auto Receive Mode Line-2 Operation Important Note Basic Functions Automatic Telephone DialingAbbreviated Dialer Registration Retain CancelModify TEL NUMBER=MAX.128 Transmission Report Default=off Select Communication Options Advanced SetupLine Monitor Default=off Quality TX Default=off SUB Select Communication OptionsSEP PWD To enter a SUB type Sub Ad- dress, press 10a Assign 10b Use a Preassigned One Touch Key Assign the Abbreviated Dial Number to a One Touch Key9h Select the Telephone Line One Touch Dialer Registration When a Preset One Touch is Active Change One Touch Information Enter the Location ID Name Enter the Alternate Number Optional 9600BPS SUB SEP PWD 9g Sub-Address Communication 9g-5Select a PWD Numbers Menu Group Number Registration Example To cancel the existing Group, press To Cancel Complete Group Station Entries Assign a One Touch Key To skip assigning this group to a One Touch key, press Document Specifications Transmit Configuration Document Loading Standard Scan Resolution SettingFine Fine Halftone Display the SET Select the Contrast Contrast Menu Contrast SettingNormal Darker Select the Transmis- sion Mode Default Setting for Memory TransmissionDisplay the Default Setting Menu Send After Scan Default Setting Select the Desired Option Default Setting for Security Transmission Paper Size for Copying CopyingRecording Paper Size With Collate Function on With Collate Function OFF 1st Row Copying Procedure2nd Row 3rd Row 86% reduction is selected One Touch Key Dialing Dialing MethodsOne Touch Key Dialing Abbreviated Dialing Alphabet Dialing Enter the Facsimile Number Keypad Dialing Memory Transmission TransmittingFile Number and Residual Memory File Numbers Memory Transmission Procedure Direct Transmission Direct Transmission as Default Setting Send the Document Complete the Transmission Temporary Direct Transmission On-hook Transmission Monitor Speaker Dialing Off-hook Transmission Optional Handset Dialing 108 Dial on the External Press The Start Load the DocumentTelephone Key Pick Up the Handset Automatic Redialing Manual Redialing Direct Transmission RedialingPress the Monitor Key Press the Redial Key Manual Redialing Jobs in Memory Receiving Selecting the Receiving Mode Recording Paper Size Reception Reduction Setting Display the Discard Menu Reception Discard Setting Print Menu Reverse Order Printing SettingReverse Order Reception Multicopy Setting On-hook Dialing Telephone Handset Operation Optional Press the Monitor Press The Redial Tone OutputOr Pick Up Handset Key Job Communication StatusCurrent Job Status Communication Journal Display & Print Transmission Report Display the JOB Cancel Menu Cancelling a Communication JOB Previous Job in the List Example Advanced Functions MULTI-ADDRESS Transmission BroadcastingGroup Broadcast Transmission Multi-Key Quick Broadcast Transmission Press Delete or modify using Or , and press Relay Transmission, Relay-Relay Transmission Overview Relay Transmission How to Setup a Relay-Relay Transmission Setting Up a Relay BoxDisplay the Mailbox Select Setup Menu Delete Select 2.BOX Setup by pressing Enter the End Station 10a Enter the Number Using the Dial Keypad Press the desired One Touch Key Example One Touch Key Deleting a Relay Box Enter the Password Complete Procedure Relay Transmission to a Remote Hub Enter the Box Number Dial the Remote Hub Unit Complete Procedure Polling Reservation Polling Reception Polling & Mailbox CommunicationsPolling & Mailbox Overview Bulletin Board Box Open Mailbox ITU-T CompatibleConfidential Box Load the Document Display Select Polling Polling Menu Simple & Security Polling ReservationReserve Digit Security Code Select the Security Option 6a Select 6b Select TEL no 6c Select Code & TEL no Complete ProcedureSecurity Code Security Code FAX M-BOX ProcedurePublic Mailbox Polling Reservation Simple & Secure Polling Enter the Security Code Complete Procedure Display Select Polling Press the Multi Polling Menu Key Multi Address Polling Select the Security Code Option Interval Stop Time Continuous PollingPoll Enter the Security Code Load the Document Display Turnaround PollingTurnaround Poll Menu Select on Select the Security Code Option 148 Display the Mailbox Select Setup Select BOX Setup Menu Setting Up a Mailbox Enter the Mailbox number max digits Then press Deleting a Mailbox Display the Mailbox Select BOX Setup Enter the Box Menu Complete Procedure Mailbox Sending a Document to a Mailbox Remote Hub 154 Mailbox Reserving a Document to a Mailbox Local Hub Enter the password to access the Bulletin Board Box Retrieving Polling a Document from a Mailbox Remote Hub Retrieving a Document from a Mailbox Remote Hub Printing a Document from a Mailbox Local Hub 160 To cancel a document from a Bulletin Board Box, press Cancelling Documents in a Mailbox Local Hub Enter the password to access Confidential Box Dept Code Standby Menu Enter Complete Department Code Department Code AccessAdvanced Transmission Functions Account Code Entry Image Area Cover Sheet Registration Display the Chain Enter the Dial Dial COMM. Menu Number Pause SignalChain Dialing Important Note TTI Transmit Terminal ID PrintDisplay the TTI Menu Recovery TTI Setting Recovery TransmissionTransmit Menu Select the Recovery Enter the Stored Select the TTI Print Option 4th row Sending Recovery Transmission Select the Cancel Option PIN Mask Select the ECM Option Disabling ECM TemporarilyDisplay the SET ECM Menu Privileged Reception Advanced Reception FunctionsDisplay Select the Privileged Privileged RX Select the RTI Print Option RTI Remote Terminal ID PrintDisplay the RTI Menu Select the Memory Reception Option Memory Reception Setting Existing Code Security Code Secure Reception Access Code Setting Enter a New Security Code Code Secure RX Activation Period Setting 178 Stop Secure RX Manual ActivationDisplay the Secure Select Start or RX Menu Secure RX Print Delayed Comm Delayed Communication Time DesignationTransmission Options Load the Document Display Enter the Time Communication Report Print Priority Transmission Low Speed Transmission Load the Document Display the SUB Select the Option Dialing with Sub-AddressAddress Comm Menu Enter the SUB Address 186 Attaching or Printing a Cover Sheet Name Number Enter the Sender’sEnter the Facsimile Cover Sheet Format Line Selection Enabling or Disabling Send After Scan Temporarily Enabling or Disabling Send After Scan Temporarily contined Setting the Page Count Turn on the monitor speaker by pressing Select the Option Enter the Facsimile Number Security Transmission Reception Journal Settings Lists and Reports List and Report Options SettingDisplay Select the Desired Journal Menu Option Communication Report Manual Output Options Automatic Journal Options Direct Transmission Report Setting MEMORY-TX Memory Transmission Report Setting Report Menu Select the Option for Set the Option for Multi-Address Transmission Report SettingMULTI-ADD Report Menu Multi-polling Report Options Multi-Polling Report SettingMulti Poll Select the Option for Relay Originator Relay Originator Report Setting Set the Option for Relay Hub Station First Page Image Relay Station Transmission Report Setting Relay Destination Report Setting Reception List Reception List SettingsMenu Select the Job for Local Mailbox Remote Mailbox Relay Reception Printing Procedure List and Report Print Format and Printing ProcedureTransmission/Reception Journal Communication Journal Manual Print always available see Manual Print Display the Print Select the Option Transmission Report Transmission Report Memory Transmission Report Memory Transmission Report Reservation List Reservation List Multi Transmission Report Multi-Address Transmission Report Multi Polling Report Multi-Polling Report Relay TX Originator Terminal Report Relay Transmission Originator Report Relay TX Relay Station Report Relay Transmission Relay Station Report Relay TX END Terminal Report Relay Transmission End Terminal Report Relay Reception List Relay Reception List MAILBOX/RELAY BOX Report Mailbox/Relay Box ITU-T Compatible F-code Communication List Department Control List Department Code List All of Lists Preset Dialing Number Lists Phonebook in Alphabetical Order Alphabetical Sort List Abbreviated TEL Number List Abbreviated Dial Number List Group Number Information Group Number List ONE Touch Number Information One Touch Number List Function List Function List Menu List Menu List Power Failure List Power Failure List Error Messages TroubleshootingError Message Cause / Solution Network Error Network Disabled PCL Disabled Device Error Check LINE-2 Display only when Line-2 is installed Paper Jam Error Codes Error Codes Printed on Reports Problem Cause Solution Transmission Problems Reception Problems Remove Other Documents Clearing a Document JamOpen the Scanner Cover Remove the Jammed Document Clearing a Recording Paper Jam Green Paper Feed Pull Up on Remove the JammedRelease Lever If there is any received document stored in memory Document Scanner Cleaning Procedure When the Recorded Image is not ClearExamples of print problem Cover Plate Rollers 236 Recording Unit Cleaning Procedure Assmbly 239 Mode Menu Test Menu User Test Mode Automatic Test ModeDisplay the Test Select the Auto Completed Auto Test Individual Test Summary Individual Test ModeIndividual Test 01-07 ADF Test ADF Test ADF TestSelect the ADF Test Result Completed KEY Test KEY Test LED Test Select the LED Test Menu Check the LCDs LCD Test Select the LCD Test Menu Start the LCD Test Speaker Test Select the SpeakerTest Option Check the Scanner Check the Top Cover Switch Test Check the Bypass Tray If Installed Switch Test Check the Flip Panels Completed Switch Test Select the Test Print Menu Test Print Print Sample Test ResultPrinting a Test Result RDC Remote Diagnosis Configuration Remote Service RDC Remote Diagnosis Configuration Service Automatic Supplies Order Automatic Supplies Order Setting Specifications Hardware Options Supplies OPERATOR’S Manual Wordcraft International Limited License Agreement 259 258260 261 Upgrading Unimessage Pro for Toshiba Viewer Introduction Computer Requirements Installation and Device ConfigurationConfiguration of the CD-ROM Type D\Toshiba Viewer\Setup.exe Start the Installation Installing the Toshiba ViewerInstallation Insert the CD-ROM Select Language Choose the Destination Location Start the Copy Device Setup 265 266 267 Select Unimessage Pro Uninstalling the Toshiba ViewerToshiba Viewer alert dialog appears Double click Add/Remove Programs Description of the Main Welcome Menu Description of the Functions Open the Device folder Browse Folders 271 3b Load a set file on your hard disk Change the Device settings3a Edit the device configuration Click on Setup Change the Device settings 3c Copy the device configuration 4b Save as a file on your hard disk Create the new settings file Save new settings4a Save within Toshiba Viewer Add/Edit Phonebook contacts on the DP120F/DP125F Open the Devices folder Change the settings2a Edit the phonebook 276 Saving the Phonebook Open the Device folder Create the new phonebook file 3b Save as a file on your hard disk Save new phonebook 3a Save within Toshiba Viewer Scanned images folder OrderCreating a Routing Rules Finding items stored in Toshiba Viewer folders Click Find iconDefine a new search Folder Select a folder where you want to create aType a name for the new folder Creating Folder File Scan Select the Twain Scanner Set the scanner settingsClick File Scan on Main Welcome Menu Click Scan 283 Printing from Toshiba Viewer UniPad Changing the Device Configuration onToshiba Viewer GDI Printer Printing from Other Application Click Printer Set print settings Select Print in File menu Index 226 Lists, see List and Reports Ozone Filter Replacement 253 Setting 195