Toshiba DP125F, Dp120F Department Code Setting, Menu, Enable/Disable the Department Code Function

Department Code Setting

Department Code operation is used to monitor the facsimile’s activity when shared between multiple users or workgroups.

This feature is especially useful when billing departments based on machine usage.

Display the

1 DEPARTMENT CODE

Menu

Press:

+

2 Enable/Disable the Department Code Function

Enable or Disable the Depart-	If the Department Code function
ment Code function.	has ever been set before, the
	following screen is displayed.
	To recover the Department

3 Enter the Master Department Name

Department Code NBR. 01 is fixed as the Master Department Code. Enter the Master Depart- ment Name. See page 36 if you

When Department Code opera- tion is enabled, access to the facsimile is restricted to 99 valid department code passwords.

Each department code will be assigned a 5-digit department code password. These pass- words must be entered each time a user wishes to send a facsimile, make copy, print a de- partment journal, etc.

There are two types of Depart- ment Codes, Master and Indi- vidual. The Master Code is used as a supervisor level code to add, delete and modify Indi-

+

+

+

(for YES-Enable)

(for NO-Disable)

If “YES” is selected, the follow- ing Master Code Entry screen is displayed.

MASTER CODE ENTRY

DEPT NBR= 01 DEPT NAME=(MAX20)

DEPT CODE ENTRY 1.RECOVER OLD DATA 2.NEW

Code data previously set, press:

To set new Department codes, press:

need help selecting characters.

When the name is correctly dis- played on the LCD display, press:

The entered name is displayed on the bottom row.

MASTER CODE ENTRY

DEPT NBR=	01
ABC Master	nDept.

vidual Codes.

The Master Code is also used to print the Department Code List and Master Journals that con- tain all machine activity.

The Individual Codes are used to gain an access to basic ma- chine functions and operations. The Department Code can be used to print Journals which only show the activity under that code.

DEPT CODE ENTRY

1.YES

2.NO

After 2 seconds:

ENTER NAME

DEPT NAME=(MAX20)

The screen to enter the Master Department Name is displayed. The data on the top row indi- cates that it is in the Character Entry mode. Continue to the fi- nal step.

If “NO” is selected, “OPERA- TION COMPLETED” will be dis- played.

After 2 seconds:

MASTER CODE ENTRY

DEPT NBR= 01

MASTER CODE=

55