Open Mailbox ITU-T Compatible, Confidential Box | Toshiba DP125F

Polling & Mailbox Overview - Continued

Open Mailbox (ITU-T Compatible)

The Open Mailbox is a new international standard for mailbox communications. Open Mailbox (ITU-T F- code communications) allows storage and retrieval of documents via mailboxes that comply with this standard. The DP120F/DP125F is a hub unit that has document storage capabilities so that ITU-T F- Code compliant remote units can retrieve documents from the DP120F/DP125F. Prior to utilizing Open Mailbox, mailboxes must be created in the DP120F/DP125F. Following two types of Mailboxes are available.

Confidential Box

Confidential box allows a one time document retrieval from the mailbox. Once a document is retrieved, it is cleared. If a new document is stored using the same box number where another document is already present, it is added to the existing one. It is possible to setup a password requirement for accessing the Confidential Box for document retrieval to prevent unauthorized re- trieval of documents. This password is used only when retrieving documents and not used during document reservation.

Bulletin Board Box

Bulletin Board box allows multiple document retrievals from the mailbox. If a new document is stored using the same Box number where another document is already present, it replaces the existing one. It is possible to setup a password requirement for accessing the Bulletin Board Box for document reservation during setup. This password is used only when reserving documents from a remote facsimile or the local hub and not used during document retrieval.

1.To setup an Open Mailbox, see page 149.

2.To delete an Open Mailbox, see page 151.

3.To reserve a document to a remote hub, see page 153.

4.To reserve a document to a local DP120F/DP125F, see page 155.

5.To retrieve (Poll) a document from a remote hub, see page 157.

6.To retrieve (Print) a document from a local DP120F/DP125F, see page 159.

7.To delete a document from an Open Mailbox, see page 161.

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Toshiba DP125F, Dp120F manual Open Mailbox ITU-T Compatible, Confidential Box, Bulletin Board Box

Contents

Plain Paper Facsimile OPERATOR’S Manual EPA Energy Star Toshiba America Business SOLUTIONS, INC Toshiba of Canada Limited Canada Laser Safety Information Ozone Safety InformationReplace the ozone filter Contents 123 181 Error Messages 226163 173 Toshiba Viewer Features Do not Place the Unit in the Following Environments Care and MaintenanceAbout Power for the Unit When a Power Failure Occurs Front View Introduction Facsimile Unit Descriptions Rear View Middle Recording Paper Tray When Optional Recording Paper Trays are InstalledUpper Recording Paper Tray Handset Operation Panel Multi Key Mode Key and FINE, U-FINE, Halftone LampsJOB Cancel Key Dial Keypad Function Keys Unpack the Carton Make sure All Items are Enclosed Setup Unpacking Select a Desirable Location Connecting Your Toshiba Facsimile Facsimile Machine Installation Document Exit Tray Recording Paper Exit Tray InstallationDocument Exit Tray Installation Charger Cleaner Mylar Scraper Installation Recording Paper Installation Initial Printing Supplies InstallationAbout Recording Paper Install the Recording Paper Close the Paper Tray Recording Paper Size Adjustment Bypass Tray Installation Pull up the Bypass Tray Paper Support Install the Developer Assembly with Drum Unit Developer Assembly and Drum Unit InstallationTo the Developer Assembly Press Down on the Drum Unit Close the Top Cover Fuser Cleaner Installation Toner Cartridge Replacement Printing Supplies Replacement New Toner Cartridge Press Down on the Drum Unit Replacing the Fuser Cleaner Remove Developer Assembly With Drum Unit Drum Unit ReplacementStorage Notes Replacing the Ozone Filter Close the Top Cover Receiving Quick StartTerminal ID Transmitting Menu Operation User Interface OperationKeys Used in Menu Operation Keys Used in Character Entry Character EntrySpecial Character Table Deleting Characters Select the Desired Initial Setting Initial SetupInitial Setting Summary Configuration Menu Language Selection To display the Setup menu, press Date and Time Setting Name Terminal ID Setting Select Another Setup Item, or Dial Type Setting Configuration Summary Device Configuration Configuration Summary Bell Ringer Volume Adjustment Alarm Tone Volume Adjustment Touch Volume Key Touch Tone Volume AdjustmentDisplay the KEY Monitor Volume Adjustment Power Saver Operation Enable or Disable the Printer Power Saver function Menu Select the Facsimile Select the Copy Separator Option Setting SeparatorDisplay Separator Auto Select Menu Department Code SettingEnable/Disable the Department Code Function Department Code Enter the Department Code Password Department Department Code Maintenance Account Code Account CodesSelect the Function SET Print Density Print Density Setting Document Length Document Length Setting Line Monitor Receive Interval Setting ECM Default Setting Document Mode Default Setting for Document Mode Resolution and Contrast OFF Collate Copy SettingCollate Copy With Collate Function on Letter Head Paper Reservation Setting Redial Counter Setting Redial Interval and CounterRedial Interval Auto Receive Mode Line-2 Operation Abbreviated Dialer Registration Basic Functions Automatic Telephone DialingImportant Note Modify CancelRetain TEL NUMBER=MAX.128 Quality TX Default=off Select Communication Options Advanced SetupTransmission Report Default=off Line Monitor Default=off PWD Select Communication OptionsSUB SEP To enter a SUB type Sub Ad- dress, press 9h Select the Telephone Line Assign the Abbreviated Dial Number to a One Touch Key10a Assign 10b Use a Preassigned One Touch Key One Touch Dialer Registration When a Preset One Touch is Active Change One Touch Information Enter the Location ID Name Enter the Alternate Number Optional 9600BPS SUB SEP PWD 9g Sub-Address Communication 9g-5Select a PWD Numbers Menu Group Number Registration Example To cancel the existing Group, press To Cancel Complete Group Station Entries Assign a One Touch Key To skip assigning this group to a One Touch key, press Document Specifications Transmit Configuration Document Loading Fine Halftone Scan Resolution SettingStandard Fine Darker Contrast SettingDisplay the SET Select the Contrast Contrast Menu Normal Display the Default Setting Menu Default Setting for Memory TransmissionSelect the Transmis- sion Mode Send After Scan Default Setting Select the Desired Option Default Setting for Security Transmission With Collate Function on With Collate Function OFF CopyingPaper Size for Copying Recording Paper Size 3rd Row Copying Procedure1st Row 2nd Row 86% reduction is selected One Touch Key Dialing Dialing MethodsOne Touch Key Dialing Abbreviated Dialing Alphabet Dialing Enter the Facsimile Number Keypad Dialing File Numbers TransmittingMemory Transmission File Number and Residual Memory Memory Transmission Procedure Direct Transmission Direct Transmission as Default Setting Send the Document Complete the Transmission Temporary Direct Transmission On-hook Transmission Monitor Speaker Dialing Off-hook Transmission Optional Handset Dialing 108 Pick Up the Handset Load the DocumentDial on the External Press The Start Telephone Key Press the Redial Key RedialingAutomatic Redialing Manual Redialing Direct Transmission Press the Monitor Key Manual Redialing Jobs in Memory Receiving Selecting the Receiving Mode Recording Paper Size Reception Reduction Setting Display the Discard Menu Reception Discard Setting Reverse Order Reverse Order Printing SettingPrint Menu Reception Multicopy Setting On-hook Dialing Telephone Handset Operation Optional Handset Key Tone OutputPress the Monitor Press The Redial Or Pick Up Current Job Status Communication StatusJob Communication Journal Display & Print Transmission Report Display the JOB Cancel Menu Cancelling a Communication JOB Previous Job in the List Group Broadcast Transmission Advanced Functions MULTI-ADDRESS Transmission BroadcastingExample Multi-Key Quick Broadcast Transmission Press Delete or modify using Or , and press Relay Transmission, Relay-Relay Transmission Overview Relay Transmission Delete Setting Up a Relay BoxHow to Setup a Relay-Relay Transmission Display the Mailbox Select Setup Menu Select 2.BOX Setup by pressing Enter the End Station 10a Enter the Number Using the Dial Keypad Press the desired One Touch Key Example One Touch Key Deleting a Relay Box Enter the Password Complete Procedure Relay Transmission to a Remote Hub Enter the Box Number Dial the Remote Hub Unit Complete Procedure Polling & Mailbox Overview Polling & Mailbox CommunicationsPolling Reservation Polling Reception Confidential Box Open Mailbox ITU-T CompatibleBulletin Board Box Digit Security Code Simple & Security Polling ReservationLoad the Document Display Select Polling Polling Menu Reserve Security Code 6b Select TEL no 6c Select Code & TEL no Complete ProcedureSelect the Security Option 6a Select Security Code Public Mailbox Polling Reservation ProcedureFAX M-BOX Simple & Secure Polling Enter the Security Code Complete Procedure Display Select Polling Press the Multi Polling Menu Key Multi Address Polling Select the Security Code Option Poll Continuous PollingInterval Stop Time Enter the Security Code Menu Select on Select the Security Code Option Turnaround PollingLoad the Document Display Turnaround Poll 148 Display the Mailbox Select Setup Select BOX Setup Menu Setting Up a Mailbox Enter the Mailbox number max digits Then press Deleting a Mailbox Display the Mailbox Select BOX Setup Enter the Box Menu Complete Procedure Mailbox Sending a Document to a Mailbox Remote Hub 154 Mailbox Reserving a Document to a Mailbox Local Hub Enter the password to access the Bulletin Board Box Retrieving Polling a Document from a Mailbox Remote Hub Retrieving a Document from a Mailbox Remote Hub Printing a Document from a Mailbox Local Hub 160 To cancel a document from a Bulletin Board Box, press Cancelling Documents in a Mailbox Local Hub Enter the password to access Confidential Box Advanced Transmission Functions Department Code AccessDept Code Standby Menu Enter Complete Department Code Account Code Entry Image Area Cover Sheet Registration Chain Dialing Pause SignalDisplay the Chain Enter the Dial Dial COMM. Menu Number Display the TTI Menu TTI Transmit Terminal ID PrintImportant Note Select the TTI Print Option TTI Setting Recovery TransmissionRecovery Transmit Menu Select the Recovery Enter the Stored 4th row Sending Recovery Transmission Select the Cancel Option PIN Mask Display the SET ECM Menu Disabling ECM TemporarilySelect the ECM Option Privileged RX Advanced Reception FunctionsPrivileged Reception Display Select the Privileged Display the RTI Menu RTI Remote Terminal ID PrintSelect the RTI Print Option Select the Memory Reception Option Memory Reception Setting Existing Code Security Code Secure Reception Access Code Setting Enter a New Security Code Code Secure RX Activation Period Setting 178 Display the Secure Select Start or RX Menu Secure RX Manual ActivationStop Secure RX Print Load the Document Display Enter the Time Delayed Communication Time DesignationDelayed Comm Transmission Options Communication Report Print Priority Transmission Low Speed Transmission Menu Enter the SUB Address Dialing with Sub-AddressLoad the Document Display the SUB Select the Option Address Comm 186 Attaching or Printing a Cover Sheet Cover Sheet Format Enter the Sender’sName Number Enter the Facsimile Line Selection Enabling or Disabling Send After Scan Temporarily Enabling or Disabling Send After Scan Temporarily contined Setting the Page Count Turn on the monitor speaker by pressing Select the Option Enter the Facsimile Number Security Transmission Communication Report Lists and Reports List and Report Options SettingReception Journal Settings Display Select the Desired Journal Menu Option Manual Output Options Automatic Journal Options Direct Transmission Report Setting MEMORY-TX Memory Transmission Report Setting MULTI-ADD Multi-Address Transmission Report SettingReport Menu Select the Option for Set the Option for Multi Poll Multi-Polling Report SettingReport Menu Multi-polling Report Options Select the Option for Relay Originator Relay Originator Report Setting Set the Option for Relay Hub Station First Page Image Relay Station Transmission Report Setting Relay Destination Report Setting Local Mailbox Remote Mailbox Relay Reception Reception List SettingsReception List Menu Select the Job for Manual Print always available see List and Report Print Format and Printing ProcedurePrinting Procedure Transmission/Reception Journal Communication Journal Manual Print Display the Print Select the Option Transmission Report Transmission Report Memory Transmission Report Memory Transmission Report Reservation List Reservation List Multi Transmission Report Multi-Address Transmission Report Multi Polling Report Multi-Polling Report Relay TX Originator Terminal Report Relay Transmission Originator Report Relay TX Relay Station Report Relay Transmission Relay Station Report Relay TX END Terminal Report Relay Transmission End Terminal Report Relay Reception List Relay Reception List MAILBOX/RELAY BOX Report Mailbox/Relay Box ITU-T Compatible F-code Communication List Department Control List Department Code List All of Lists Preset Dialing Number Lists Phonebook in Alphabetical Order Alphabetical Sort List Abbreviated TEL Number List Abbreviated Dial Number List Group Number Information Group Number List ONE Touch Number Information One Touch Number List Function List Function List Menu List Menu List Power Failure List Power Failure List Cause / Solution TroubleshootingError Messages Error Message Network Error Network Disabled PCL Disabled Device Error Check LINE-2 Display only when Line-2 is installed Paper Jam Error Codes Error Codes Printed on Reports Problem Cause Solution Transmission Problems Reception Problems Remove the Jammed Document Clearing a Document JamRemove Other Documents Open the Scanner Cover Clearing a Recording Paper Jam If there is any received document stored in memory Pull Up on Remove the JammedGreen Paper Feed Release Lever Cover Plate Rollers When the Recorded Image is not ClearDocument Scanner Cleaning Procedure Examples of print problem 236 Recording Unit Cleaning Procedure Assmbly 239 Auto Test User Test Mode Automatic Test ModeMode Menu Test Menu Display the Test Select the Auto Completed 01-07 Individual Test ModeIndividual Test Summary Individual Test ADF Test Select the ADF Test Result Completed ADF TestADF Test KEY Test KEY Test LED Test Select the LED Test Menu Check the LCDs LCD Test Select the LCD Test Menu Start the LCD Test Test Option Select the SpeakerSpeaker Test Check the Scanner Check the Top Cover Switch Test Check the Bypass Tray If Installed Switch Test Check the Flip Panels Completed Switch Test Select the Test Print Menu Test Print Printing a Test Result Test ResultPrint Sample RDC Remote Diagnosis Configuration Remote Service RDC Remote Diagnosis Configuration Service Automatic Supplies Order Automatic Supplies Order Setting Specifications Hardware Options Supplies OPERATOR’S Manual Wordcraft International Limited License Agreement 261 258259 260 Upgrading Unimessage Pro for Toshiba Viewer Introduction Configuration of the CD-ROM Installation and Device ConfigurationComputer Requirements Insert the CD-ROM Select Language Installing the Toshiba ViewerType D\Toshiba Viewer\Setup.exe Start the Installation Installation Choose the Destination Location Start the Copy Device Setup 265 266 267 Double click Add/Remove Programs Uninstalling the Toshiba ViewerSelect Unimessage Pro Toshiba Viewer alert dialog appears Description of the Main Welcome Menu Description of the Functions Open the Device folder Browse Folders 271 3a Edit the device configuration Change the Device settings3b Load a set file on your hard disk Click on Setup Change the Device settings 3c Copy the device configuration 4a Save within Toshiba Viewer Create the new settings file Save new settings4b Save as a file on your hard disk 2a Edit the phonebook Open the Devices folder Change the settingsAdd/Edit Phonebook contacts on the DP120F/DP125F 276 Saving the Phonebook Open the Device folder Create the new phonebook file 3b Save as a file on your hard disk Save new phonebook 3a Save within Toshiba Viewer Creating a Routing Rules OrderScanned images folder Define a new search Click Find iconFinding items stored in Toshiba Viewer folders Creating Folder Select a folder where you want to create aFolder Type a name for the new folder Click Scan Select the Twain Scanner Set the scanner settingsFile Scan Click File Scan on Main Welcome Menu 283 Toshiba Viewer GDI Printer Changing the Device Configuration onPrinting from Toshiba Viewer UniPad Printing from Other Application Click Printer Set print settings Select Print in File menu Index 226 Lists, see List and Reports Ozone Filter Replacement 253 Setting 195