Dell 1600n Faxing

Faxing

Setting the Machine ID

Using the Number Keypad to Enter Characters

Setting the Time and Date

Changing the Clock Mode

Setting Sounds

Toll Save Mode

Setting up the Fax System

Sending a Fax

Receiving a Fax

Automatic Dialing

Other Ways to Fax

Additional Features

Setting the Machine ID

In most countries, you are required by law to indicate your fax number on any fax you send. The Machine ID,

containing your telephone number and name or company name, will be printed at the top of each page sent

from your multi-function printer.

Press <Menu> until "Printer Setup" appears on the top line of the display. The first available menu

item, "Machine ID" displays on the bottom line.

1.

Press <Select>. The display asks you to enter the fax number.2.

If there is a number already set, the number appears.3.

Enter your fax number using the number keypad.

NOTE: If you make a mistake while entering numbers, press the left scroll ( ) button to delete

the last digit.

4.

Press <Select> when the number on the display is correct. The display asks you to enter the ID.5.

Enter your name or company name using the number keypad.6.

You can enter alphanumeric characters using the number keypad, including special symbols by

pressing the 0 button.

7.

For details on how to use the number keypad to enter alphanumeric characters, see page 113.

Press <Select> when the name on the display is correct.8.

Press <Return> to return to Standby mode.9.

Using the Number Keypad to Enter Characters

Contents

Main Dell Laser Multi-Function Printer 1600n User's Guide Notes, Notices, and Cautions Page Page Page Dell Printer Configuration Web Tool Printer Status Printer Settings Copy Printer Settings Page Unpacking Your Multi-Function Printer Page Page About Your Multi-Function Printer Front View Rear View Page Page Page Scan Keys Fonts Page Page Page Page Page Page Making Connections Connecting the Telephone Line Connecting the Printer Cable Connecting the Multi-Function Printer Locally Connecting the Multi-Function Printer to the Network Powering On the Multi-Function Printer Changing the Display Language Toner Save Mode Power Save Mode Charge-Coupled Device (CCD) Power Save Mode Page Software Overview Installing Software Supported Operating Systems Minimum Requirements Recommended Installing Dell Software for Local Printing Assigning an IP Address Page Installing Dell Software for Network Printing Page Uninstalling Software Using the Dell Toner Management System Local Printer Status Monitor Network Status Monitor Center Printer Settings Utility Page Page Page Paper Handling Print Media Guidelines Paper Paper Characteristics Weight Recommended Paper Unacceptable Paper Selecting Paper Selecting Preprinted Forms and Letterhead Printing on Letterhead Selecting Prepunched Paper Transparencies Selecting Transparencies Envelopes Labels Card Stock Storing Print Media Identifying Print Media Sources and Specifications Print Media Supported Print Media Types and Weights Page Selecting an Output Location Printing to the Front Output Tray (Face down) Printing to the Rear Output Slot (Face up) Loading Print Media in the Paper Tray Using the Manual Feeder Page Page Setting the Paper Type Setting the Paper Size Printing Printing a Document Canceling a Print Job To stop a print job from the operator panel: To stop a print job from the Printers folder: Printer Settings Layout Tab Paper Tab Graphics Tab Page Extras Tab About Tab Using a Favorite Setting Using Help Printing Multiple Pages on One Sheet of the Paper Page Printing a Reduced or Enlarged Document Fitting Your Document to a Selected Paper Size Printing Posters Page Page Using an Existing Watermark Creating a Watermark Editing a Watermark Deleting a Watermark Using Overlays Page Using a Page Overlay Deleting a Page Overlay Page Copying Loading Paper for Copying Selecting Paper Tray Preparing a Document Making Copies From the Scanner Glass Page Making Copies From the ADF Setting Copy Options Contrast Quality Reduced/Enlarged Copy Number of Copies Using Special Copy Features Auto Fit Copying Clone Copying Collation Copying Two-Side Copying 2-up or 4-up Copying Poster Copying Changing the Default Settings Setting the Time Out Option Page Scanning Scanning Overview Scanning From Operator Panel Scanning Using the Windows Image Acquisition (WIA) Driver Page Faxing Setting the Machine ID Using the Number Keypad to Enter Characters Keypad Letters and Numbers Changing Numbers or Names Inserting a Pause Setting the Time and Date Changing the Clock Mode Setting Sounds Speaker, Ringer, Key Sounds and Alarm Sounds Speaker Volume Toll Save Mode Setting up the Fax System Changing the Fax Setup Options Available Fax Setup Options Sending a Fax Loading an Original Document Page Page Adjusting the Document Resolution Sending a Fax Automatically Sending a Fax Manually Confirming Transmissions Receiving a Fax Receiving Manually in the Tel Mode Receiving Automatically in the Ans/Fax Mode Receiving Faxes Using the DRPD Mode Receiving Manually Using an Extension Telephone Page Receiving Faxes in the Memory Automatic Dialing Speed Dialing Storing a Number for Speed Dialing Sending a Fax using a Speed Number Group Dialing Setting Group Dial Editing Group Dial Numbers Sending a Fax Using Group Dialing (Multi-address Transmission) Searching for a Number in the Memory Searching Sequentially through the Memory Other Ways to Fax Searching with a Particular First Letter Printing a Phonebook List Redialing Sending Broadcasting Faxes Sending a Delayed Fax Sending a Priority Fax Adding Documents to a Scheduled Fax Canceling a Scheduled Fax Additional Features Using the Secure Receiving Mode Printing Reports Page Using Advanced Fax Settings Changing Setting Options Advanced Fax Setting Options Page Networking About Sharing the Printer on a Network Setting Up the Locally Shared Printer Setting Up the Client Computer In Windows NT 4.0/2000/XP/Server 2003 Setting Up the Host Computer Setting Up the Client Computer Setting Up a Network-connected Printer Configuring Network Parameters on the Operator Panel Printing a Network Configuration Page Setting Network Protocols Configuring TCP/IP Static Addressing Dynamic Addressing (BOOTP/DHCP) Restoring the Network Configuration Resetting the Network Interface Card Maintenance Clearing the Memory Cleaning Your Multi-Function Printer Cleaning the Exterior Cleaning the Interior Cleaning the scanner Maintaining the Toner Cartridge Storing the Toner Cartridge Redistributing Toner Replacing the Toner Cartridge Page Cleaning the Drum Printing When Toner is Low Ordering Supplies Page Troubleshooting Clearing Jams in the ADF Page Clearing Jams in the Paper Tray Paper Feed Jam (Tray 1) Page Page Page Page Page Tips for Avoiding Paper Jams Clearing LCD Error Messages Page Page Solving Problems Paper Feeding Problems Printing Problems Page Printing Quality Problems Page Page Page Fax Problems Copying Problems Scanning Problems Troubleshooting Postscript (PS) Errors Page Installing Options Precautions When Installing Printer Options Installing Printer Memory Page Page Removing the Memory Installing an Optional Tray 2 Page Page Page Specifications General Specifications Multi-Function Printer Specifications Facsimile Specifications Paper Specifications Overview Guidelines for Using Paper Paper Specifications Paper Output Capacity Printer and Paper Storage Environment Page Regulatory Notices FCC Notices (U.S. Only) Class A Class B FCC Identification Information Modem Regulatory Information Fax Branding IC Notice (Canada Only) Modem Regulatory Information CE Notice (European Union) Page Important Notice Simplified Chinese Class A Warning Notice (China Only) EN 55022 Compliance (Czech Republic Only) VCCI Notice (Japan Only) VCCI Class A ITE Regulatory Mark Class A ITE Class B ITE MIC notice (Republic of Korea Only) Class B Device Polish Center For Testing And Certification Notice Page Page ENERGY STAR Compliance ENERGY STAR Emblem