Beyond the Basics
Batch transmission
Batch transmission allows you to store multiple documents in an electronic “basket” throughout the day and then fax that entire basket to one location.
To do this, just tell the machine when and where the transmission should go. When that date and time arrives, your machine will transmit each document in the batch box to the remote fax machine. You can store up to 40 documents (each document can include one page or many pages) into your machine’s five electronic batch boxes.
Creating or modifying a batch box
Before sending a batch transmission, you have to create batch boxes in your fax machine. The steps below also let you modify existing batch boxes.
To create or modify a batch box:
1 | Press /PROGRAM, N, 1, ENTER. Depending on whether you already have a | |||
| number entered for batch box 1, the LCD shows: | |||
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| Select Batch Box | or | Select Batch Box |
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| 1:No Number Stored |
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2 Use the numeric keypad to enter the number
Select Batch Box | or | Select Batch Box |
3:No Number Stored |
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3 If you want to select a different batch box than the one displayed on the LCD, use the numeric keypad to enter the batch box number now.
4 Press ENTER. The LCD now shows either:
3:Fax Number | or | 3:Fax Number |
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5 Use the numeric keypad to enter the fax number exactly as your machine should dial it, including whatever access codes your phone system requires. (You may want to review “Special dialling characters,” page 2.7.) The number can be up to 40 characters in length:
3:Fax Number
Your display can show only 20 characters at a time. To view characters beyond those 20, press 
to scroll to the left or 
/PROGRAM to scroll to the right.
Note: To erase characters, press CANCEL to erase to the left.
To change just one number, press 
to move the cursor left, or 
/PROGRAM to move it right. Press CANCEL to erase it. Then
the number correctly.
6 When the number appears as you want it, press ENTER. The LCD now displays:
3:Transmit Time Enter Time: 26/14:00
7 Instruct your fax to send from this batch box in one of the following ways: Option 1: Once at a certain time on a certain day of the month (For exam-
ple: “Do this at 5:05 PM on the 30th.”) — Use the numeric keypad to enter the date and time
3:Transmit Time Enter Time: 30/17:05
Option 2: At a certain time each day you press the key (For example: “Do this at 5:05 PM today.”) — Use the numeric keypad to enter 0, 0 (00), and then the time when the fax should send the documents from the batch box:
3:Transmit Time Enter Time: 00/17:05
Note: To change a digit in the date or the time, press 
to move the cursor left or 
/PROGRAM to move it right. Then enter the correct number.
8 When the date and time are set, press ENTER.
9 The LCD now displays:
3:Name | ;Upper | or | 3:Name | ;Upper |
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| Bookkeeping_ | ||
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The machine now asks you to name this batch box.
If you do not want to enter or change this batch box’s name, skip to step 11.
2.20
