Do one of the following | NEC NDA-30103-004 guide

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Configuring the User Options	OpenWorX Business Attendant System User Guide

Configuring the Fields Displayed in the Directory Window

The Business Attendant Client directory is divided into internal and external directory. Each directory contains various fields about employees and external numbers, respectively. You can choose the fields for each directory that you want to display in the Directory window. (See “Directory Window” on page 19 for more information.)

Note: The fields available to display in the directory can only be defined by the

Administrator, using the Business Attendant Administrator application.

Use the following steps to choose the fields displayed in the Directory window.

1.Select Options > Preferences on the Line Status window. The Business Attendant Client Options dialog box displays with the General tab selected.

2.Do one of the following:

•Select the Employee DB tab to change the information displayed in the Employee Directory.

•Select the External Number DB tab to change the information displayed in the external directory.

Figure 4-12 Employee Directory Display group box

The selected tab contains the fields available for display in the Directory window listed in either the Employee directory display group box or the External number directory display group box. The Fields to display box contains the fields that currently appear in the Directory window.

3.Do one of the following from the Employee fields box or the External DB fields box:

•To add a field, select the desired field from the Employee fields or the External DB fields and click Add. You can also double-click the field.

•To select all of the available fields, click Add all.

•To remove a field from the Directory window display, select the desired field from the Fields to display box and click Remove. You can also double-click the field.

•To change the order in which the fields are displayed, select a field and click the Move up or Move down button.

4.Click OK. The Directory window shows any changes to the fields that you made.

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NEC NDA-30103-004 manual Do one of the following

Contents

OpenWorX BUSINESS ATTENDANT SYSTEM USER GUIDENEC America, Inc NDA-30103-004 Revision November, Stock # LIABILITY DISCLAIMER TABLE OF CONTENTS Page Page Chapter 5 - Working With the Directory Page Page LIST OF FIGURESTitle Greeting group box LIST OF TABLES This Page Left Blank TABLES What is the Business Attendant System? What is the Business Attendant System?Chapter How This Guide is Organized Using This Guide Appendix A - Error Messages How This Guide is OrganizedChapter 4 - Configuring the User Options Chapter 1 - Introduction Using This Guide Document Conventions Procedures Keyboard Conventions Summary of Shortcut and Function Keys Business Attendant System Terminology Hold Time Source Screened TransferServer Port Transfer to Voice Mail About the Business Attendant Client Windows Chapter 2 Getting StartedOverview About the Business Attendant Client Windows Line Menu Line Status WindowMenus Dial Call MenuAnswer Hold Cancel Help Menu Options MenuWindow Menu Change Password Figure 2-2Command Buttons Command ButtonsLoops Figure 2-3Loop Buttons Loop more information Queues TabQueues Source and Destination Areas vacant level Figure 2-6Number Entered Field Number Entered FieldStatus Line Figure 2-7Status Line Internal/External Tabs Directory WindowMenus Search Fields Line Status IndicatorCall Forward Indicator Line Status Group Box Options Menu Speed Dials WindowAbout Monitoring Speed Dials Speed Dial Buttons Application Running the Business Attendant Client ApplicationExiting the Connecting to the Business Attendant Server If the Server Goes Down While You Are Logging In If the Server Goes Down While You Are Working Switching Between Source and Destination Callers Chapter 3 Processing CallsCanceling Transactions Releasing Calls Setting Do-not-disturb Processing Calls Using the Directory About Call Processing Making Calls To Make a Call Using the Speed DialsProcessing Calls Using the Speed Dials To Make a Call from the Line Status Window To Make a Call Using the Directory Answering Calls Placing a Call On Canceling TransactionsHolding Calls Hold Transfer Transferring CallsMaking a Blind a blind transfer To Make a Blind Transfer Using the Speed Dials To Make a Blind Transfer Using the Directory Making a Screened a screened transfer Making Conference Calls To Transfer a Call to Voice Mail To Place a Conference Call To Camp On a Releasing CallsCamping On To a Busy Line Busy Line Overriding Calls Switching Between Source and Destination CallersTo Switch Between Source and Destination Callers About Orbit Numbers Parking CallsParking a Call Parked Call” on page 40 for more information To Park a Call To Join a Parked Call Joining a Callerwith a Parked Call paged party To Retrieve a Parked Call Retrieving aParked Call Timeout Forwarding Calls To Cancel Call Forwarding Setting Do-not-disturb To Set Do-not-disturb 4.Select Allow incoming calls Canceling Do-not-disturb4.Select Don’t allow incoming calls Working With Messages Creating a Message Figure 3-10New Message dialog box Press CTRL+R The Directory window displays 5.Do one of the following OpenWorX Business Attendant System User Guide Configuring the Window Display Options Chapter 4 Configuring the User OptionsConfiguring the Speed Dial Keys Setting the Health Check Server Interval Employee DB GeneralLine Window External Number DB Configuring the Speed Dial Keys Adding or Modifying a Speed Dial Number To Add or Modify a Speed Dial Using the Directory Press CTRL+P Deleting a Speed Dial Button Configuring the Window Display Options Setting the Window Display Options Setting the Health Check Server Interval Configuring Incoming Call Notification Selecting the Displayed Command Buttons Figure 4-7Command Buttons group box Figure 4-8Employee DB tab Figure 4-9External Number DB tab Figure 4-10DID DB tab 6. Click OK to save your changes 2.Do one of the following Changing Passwords Saving the Screen Layout OpenWorX Business Attendant System User Guide About the Directory Window Chapter 5 Working With the DirectoryAbout the Directory Window Displaying the Directory Sorting the Directory Displaying the Directory Sorting the Directory Changing the Default Sort Order Figure 5-2Default Sort field Adding a Directory Entry Adding an Internal Directory Entry Adding an External Directory Entry Name Account Department Company Address Modifying a Directory Entry Modifying an Internal Directory Entry Modifying an External Directory Entry Deleting a Directory Entry Deleting an Internal Directory Entry Deleting an External Directory Entry Wave File Naming Chapter 6 Using the Wave File Recording FeaturesAbout Wave File Recording Conventions Configuring Wave Files Settings greetings ConfiguringGreetings Stereo Mic/Speakers Phone Voice Channel Configuring Group Greetings Configuring Automatic GreetingsConfiguring Time-DependentGreetings 2.Select the Record phone conversation check box Configuring Automatic Call RecordingEnabling Call Recording Stereo Mic/Speakers Phone Voice Channel Configuring the Number of Calls Recorded Configuring the Notification Warning 2.Do one of the following Working with Greetings Recording a Greeting Click the Play button to play the wave file All day Morning Afternoon Working with Recorded Calls CTRL+F9 26. The Play Back dialog box displays Figure Playing aRecorded Call Deleting Wave Files Troubleshooting Wave Files Appendix A Error Messages BASQueueDB.mdb file BASQueueDB.mdb file, and Operation failed, Line is busy The local workstation is not a valid A Client was logged in when Page Error MessagesOpenWorX Business Attendant System User Guide NDA-30103Revision