Working with Greetings, Recording a Greeting | NEC NDA-30103-004

Working with Greetings

Using the Wave File Recording Features	OpenWorX Business Attendant System User Guide

Working with Greetings

Recording a Greeting

If you have installed the Dterm PC Board and its driver or alternate device in your computer, you are able to record and play wave files from or to a telephone line. The Business Attendant System provides the following options for playing greeting wave files:

Automatically play greeting

This option enables the Business Attendant System to automatically play back a prerecorded greeting wave file when an incoming call is connected.

Play different greeting for AM and PM

This option enables the Business Attendant System to play back different greeting wave files in the morning and in the afternoon.

Play different greeting for groups

This option enables the Business Attendant System to play back different greeting wave files to different external group callers.

When a call comes in and is connected, a prerecorded greeting wave file is played for the calling party. If your selected greeting wave file does not exist, no greeting is played.

Attendants can record greeting wave files after the greetings parameters are configured on the Wave Files tab in the Business Attendant Client Options dialog box. Before you start recording, verify that the record and play back devices have been properly configured. (See “Configuring Greetings” on page 79 for more information.) Use the following steps to record a greeting.

1.Select Options > Record greeting from the Line Status window (Figure 3-1 on page 26). The Record Greeting dialog box displays (Figure 6-8). The Record Greeting dialog box contains controls that are similar to those on a tape recorder.

Figure 6-8 Record Greeting dialog box

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NEC NDA-30103-004 manual Working with Greetings, Recording a Greeting

Contents

USER GUIDE NEC America, IncOpenWorX BUSINESS ATTENDANT SYSTEM NDA-30103-004 Revision November, Stock # LIABILITY DISCLAIMER TABLE OF CONTENTS Page Page Chapter 5 - Working With the Directory Page LIST OF FIGURES TitlePage Greeting group box LIST OF TABLES This Page Left Blank TABLES What is the Business Attendant System? ChapterWhat is the Business Attendant System? How This Guide is Organized Using This Guide How This Guide is Organized Chapter 4 - Configuring the User OptionsAppendix A - Error Messages Chapter 1 - Introduction Using This Guide Document Conventions Procedures Keyboard Conventions Summary of Shortcut and Function Keys Business Attendant System Terminology Hold Time Screened Transfer Server PortSource Transfer to Voice Mail Chapter 2 Getting Started OverviewAbout the Business Attendant Client Windows About the Business Attendant Client Windows Line Status Window MenusLine Menu Call Menu AnswerDial Hold Cancel Options Menu Window MenuHelp Menu Change Password Command Buttons LoopsFigure 2-2Command Buttons Figure 2-3Loop Buttons Loop Queues Tab Queuesmore information Source and Destination Areas vacant level Number Entered Field Status LineFigure 2-6Number Entered Field Figure 2-7Status Line Directory Window MenusInternal/External Tabs Line Status Indicator Call Forward IndicatorSearch Fields Line Status Group Box Speed Dials Window About Monitoring Speed DialsOptions Menu Speed Dial Buttons Running the Business Attendant Client Application Exiting theApplication Connecting to the Business Attendant Server If the Server Goes Down While You Are Logging In If the Server Goes Down While You Are Working Chapter 3 Processing Calls Canceling Transactions Releasing CallsSwitching Between Source and Destination Callers Setting Do-not-disturb Processing Calls Using the Directory About Call Processing To Make a Call Using the Speed Dials Processing Calls Using the Speed DialsMaking Calls To Make a Call from the Line Status Window To Make a Call Using the Directory Answering Calls Canceling Transactions Holding CallsPlacing a Call On Hold Transferring Calls Making a BlindTransfer a blind transfer To Make a Blind Transfer Using the Speed Dials To Make a Blind Transfer Using the Directory Making a Screened a screened transfer Making Conference Calls To Transfer a Call to Voice Mail To Place a Conference Call Releasing Calls Camping On To a Busy LineTo Camp On a Busy Line Switching Between Source and Destination Callers To Switch Between Source and Destination CallersOverriding Calls Parking Calls Parking a CallAbout Orbit Numbers Parked Call” on page 40 for more information To Park a Call Joining a Caller with a Parked CallTo Join a Parked Call paged party Retrieving a Parked CallTo Retrieve a Parked Call Timeout Forwarding Calls To Cancel Call Forwarding Setting Do-not-disturb To Set Do-not-disturb Canceling Do-not-disturb 4.Select Don’t allow incoming calls4.Select Allow incoming calls Working With Messages Creating a Message Figure 3-10New Message dialog box Press CTRL+R The Directory window displays 5.Do one of the following This Page Left Blank Chapter 4 Configuring the User Options Configuring the Speed Dial KeysConfiguring the Window Display Options Setting the Health Check Server Interval General Line WindowEmployee DB External Number DB Configuring the Speed Dial Keys Adding or Modifying a Speed Dial Number To Add or Modify a Speed Dial Using the Directory Press CTRL+P Deleting a Speed Dial Button Configuring the Window Display Options Setting the Window Display Options Setting the Health Check Server Interval Configuring Incoming Call Notification Selecting the Displayed Command Buttons Figure 4-7Command Buttons group box Figure 4-8Employee DB tab Figure 4-9External Number DB tab Figure 4-10DID DB tab 6. Click OK to save your changes 2.Do one of the following Changing Passwords Saving the Screen Layout Configuring the User Options Chapter 5 Working With the Directory About the Directory WindowAbout the Directory Window Displaying the Directory Sorting the Directory Displaying the Directory Sorting the Directory Changing the Default Sort Order Figure 5-2Default Sort field Adding a Directory Entry Adding an Internal Directory Entry Adding an External Directory Entry Name Account Department Company Address Modifying a Directory Entry Modifying an Internal Directory Entry Modifying an External Directory Entry Deleting a Directory Entry Deleting an Internal Directory Entry Deleting an External Directory Entry Chapter 6 Using the Wave File Recording Features About Wave File RecordingWave File Naming Conventions Configuring Wave Files Settings Configuring Greetingsgreetings Stereo Mic/Speakers Phone Voice Channel Configuring Automatic Greetings Configuring Time-DependentGreetingsConfiguring Group Greetings Configuring Automatic Call Recording Enabling Call Recording2.Select the Record phone conversation check box Stereo Mic/Speakers Phone Voice Channel Configuring the Number of Calls Recorded Configuring the Notification Warning 2.Do one of the following Working with Greetings Recording a Greeting Click the Play button to play the wave file All day Morning Afternoon Working with Recorded Calls CTRL+F9 Playing a Recorded Call26. The Play Back dialog box displays Figure Deleting Wave Files Troubleshooting Wave Files Appendix A Error Messages BASQueueDB.mdb file BASQueueDB.mdb file, and Operation failed, Line is busy The local workstation is not a valid A Client was logged in when Error Messages OpenWorX Business Attendant System User GuidePage NDA-30103Revision