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Sharp MX-FX13 appendix Basic Operations

Models: MX-FX13

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BASIC OPERATIONS

This chapter explains the basic procedures for sending and receiving faxes.

There are three basic methods for fax transmission: memory transmission, direct transmission, and manual transmission. When memory transmission is used, the document is temporarily stored in memory before being transmitted. When direct transmission or manual transmission is used, the document is transmitted without being stored in memory, The default transmission setting can be set to "MEMORY TX" or "DIRECT TX" using "SEND MODE" (page 106) in the system settings. To manually switch between "MEMORY TX" and "DIRECT TX", use the [COMM. SETTING] key. (See "Faxing by direct transmission" on page 22.)

The following explanations generally assume that memory transmission is being used.

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Contents

TROUBLESHOOTING BEFORE USING THE FAXTRANSMISSION USING F-CODES CONVENIENT METHODS OF SYSTEM SETTINGSTelecommunication Line Cable Notice for Users in EuropeCONNECTING AN EXTENSION PHONE CONNECTING AN EXTENSION PHONEINTRODUCTION CONTENTS TRANSMISSION USING F-CODESBASIC OPERATIONS PROGRAMMING 7 TROUBLESHOOTINGSYSTEM SETTINGS APPENDIXLine connection Power switchTO USE THIS PRODUCT CORRECTLY AS A FACSIMILE For UnitedLithium battery Please noteTO USE THIS PRODUCT CORRECTLY AS A FACSIMILE Paper sizes that can be used for fax mode BEFORE USING THE FAX FUNCTIONPOINTS TO CHECK AND PROGRAM AFTER INSTALLATION Set the date and time10 SPEED/SYMBOL key pages 15 PART NAMES AND FUNCTIONSOPERATION PANEL 12 FAX key/FAX indicator/LINE indicator/DATA indicator14 SPECIAL FUNCTION key BEFORE USING THE FAX FUNCTION16 RESOLUTION key page 15 PROGRAM key page 44 Press this key to use a programBEFORE USING THE FAX FUNCTION FAX MODE BASE SCREENThe base screen of fax mode 5 Resolution display page2 When you have completed the fax operation, press the ACC.#-C key AUDITING MODEUsing auditing mode BEFORE USING THE FAX FUNCTIONOriginal sizes ORIGINALSORIGINALS THAT CAN BE FAXED Scanning area of originalPLACING THE ORIGINAL USING THE SPF/RSPFUSING THE DOCUMENT GLASS The difference between A4 8-1/2 x 11 and A4R 8-1/2 x 11R100% MANUALLY SETTING THE SCANNING SIZECHECKING THE SIZE OF A PLACED ORIGINAL AUTOSELECTING RESOLUTION AND EXPOSURE SETTINGS STANDARDFINE 1 Press the RESOLUTION keyXXXXXX CONVENIENT DIALLING METHODS AUTO-DIALLINGXXXXXX 100%BASIC OPERATIONS Stand-by BASIC PROCEDURE FOR SENDING FAXESSENDING A FAX AUTOREAD END READINGNo.001 No.0011 Perform steps 1 to 4 of BASIC PROCEDURE FOR SENDING FAXES page TRANSMISSION BY AUTO-DIALLING RAPID DIALLING AND GROUP DIALLINGSENDING A FAX BY SPEED DIALLING PROCEDURE FOR SENDING FAXES pageSEARCHING FOR A PROGRAMMED DESTINATION USING THE ADDRESS KEY ParkerJohnson 1 Make sure that the machine is in fax mode FAXING A TWO-SIDED ORIGINAL MX-M182D/MX-M202D/MX-M232D1-SIDED 9 Continue from step 4 of BASIC PROCEDURE FOR SENDING FAXES page2 Press the COMM.SETTING key DIRECT TX1 Perform steps 1 to 4 of BASIC PROCEDURE FOR SENDING FAXES page 3 Select TX with the or key1 Perform steps 1 to 4 of BASIC PROCEDURE FOR SENDING FAXES page Storing transmission jobs memory transmissionENTER DIAL # MANUALIf the receiving party is busy If a transmission error occursQuick On-line Image rotationJOBS CANCELLING A FAX TRANSMISSIONCancelling a fax transmission Job cancelledJOBS Cancelling a stored transmission jobRESERVE XXX/XXXEarlier output of received data RECEIVING FAXESRECEIVING A FAX 1 The machine will ring* and receptionF-code confidential fax reception If received data cannot be printedBASIC OPERATIONS FAX PRINT HOLD FUNCTION Settings required for fax print holdSETTING Enabling fax print holdPRINT Printing received faxes held in memoryPRINT HOLD DATA Select ON with the or keyADVANCED TRANSMISSION METHODS 5 Continue from step 6 of BASIC PROCEDURE FOR SENDING FAXES on page USING BROADCAST TRANSMISSION1 Perform steps 1 to 4 of BASIC PROCEDURE FOR SENDING FAXES page To cancel a broadcast transmissionAUTOMATIC TRANSMISSION AT A SETTING UP A TIMER TRANSMISSIONTIMER MODE SPECIFIED TIMEADVANCED TRANSMISSION METHODS Press the OK keyPerform the desired fax operation The selected day is setTRANSMISSION AND RECEPTION USING THE POLLING FUNCTION PollingPolling memory Your machineTo cancel the operation USING THE POLLING FUNCTIONPOLLING 1 In Fax mode, press the SPECIAL2 Select SERIAL POLLING with the or key Serial polling1 Perform steps 1 to 3 of the polling procedure page SENDING OPTIONSMEMORY POLLING USING POLLING MEMORYScanning a document into polling memory the Public Box 1 TIMETo cancel scanning Printing documents in the Public Box10 Make sure that the reception mode is set to auto reception 1 TIMEPRINT Restricting polling access polling securityDeleting documents from the Public Box DELETEPosition of sender information INCLUDING SENDER INFORMATION ON FAXESExample of fax page printed out by the receiving machine document dataPAGES FAXING A DIVIDED ORIGINAL DUAL PAGE SCANSelecting Dual Page Scan 1 Make sure that the machine is in fax modeMENU ADDING A COVER SHEET/MESSAGE TO A FAX TRANSMISSIONSelecting a cover sheet / message NO MESSAGEA CORP USING SETTINGS STORED AS A PROGRAMUSING A PROGRAM 1 In fax mode, place the original. PageChanging the print style of received data CONFIGURING THE BASIC SETTINGSEnabling the Inbound Routing function Routing SettingsRouting Settings Setting whether to print the transaction reportSet a file name for forwarding received data 2 Select the item to be used as the file name in File Name SettingViewing the destination list SETTINGS THE DESTINATIONSettings the destination Routing Settings8 Click the Submit button Settings7 Enter the destination e-mail address in Forward Destination Max.5 ADVANCED TRANSMISSION METHODSForwarding received faxes USING THE FORWARDING FUNCTIONProgramming the fax number of the forwarding destination 1 Make sure that the machine is in fax mode3 Select RX DATA TRANSFER with the or key SENDING A FAX DIRECTLY FROM A COMPUTER PC-FaxTo cancel a forwarding operation 4 Press the OK key6 Click the Custom button 3 Double-click the Setup icon9 When installing is finished, click the Close button 7 Click the Utility Software button 8 Click the PC-Fax Driver buttonBOXES AND SUB-ADDRESSES/PASSCODES REQUIRED FOR F-CODE TRANSMISSION TRANSMISSION USING F-CODESCOMMUNICATION BETWEEN MACHINES SUPPORTING F-CODES MEMORYYour machine CREATING A BOX FOR F-CODE TRANSMISSIONTRANSMISSION USING F-CODES ITU-TYour machine F-CODE POLLING MEMORYHOW F-CODE POLLING MEMORY WORKS The other machineS.A.M-POLL ORIG USING F-CODE POLLING MEMORYScanning a document into an F-code polling memory box Document PlanPRINT Checking and clearing document data in a boxTRANSMISSION USING F-CODES Document PlanTRANSMISSION USING F-CODES PROCEDURE FOR F-CODE POLLINGSUB ADD POLLING 1 In Fax mode, press the SPECIAL FUNCTION key10 Enter a passcode maximum 20 digits with the numeric keys TRANSMISSION USING F-CODESTo cancel the operation 11 Press the OK keyThe other machine F-CODE CONFIDENTIAL TRANSMISSIONF-CODE TRANSMISSION F-CODE CONFIDENTIAL TRANSMISSION Your machine2 Press the SPECIAL FUNCTION key F-code confidential transmissionSUB ADDRESS TX 3 Select SENDING OPTIONS with the or keyCORP PRINTING A DOCUMENT RECEIVED TO AN F-CODE CONFIDENTIAL MEMORY BOXCONF. RX DATA COMM. SETTINGF-CODE RELAY BROADCAST TRANSMISSION Relay request machine sends documentRelay machine your machine TRANSMISSION USING F-CODES CONVENIENT METHODS OF USE USING AN EXTENSION PHONEUsing an extension phone for voice calls Activating fax transmission1 Press the COMM. SETTING key in the initial state of Fax mode SETTING THE RECEPTION MODEActivating fax reception from an extension phone remote reception AUTOSTORING, EDITING, AND DELETING AUTO DIAL NUMBERS AND PROGRAMS PROGRAMMINGPROGRAMMING ENTRYCHANGE/DELETE DIALRAPID/SPEED ENTER DIAL #12 Enter search characters see ENTERING CHARACTERS on page About the setting options11 Press the OK key 1 Select SUB ADDRESS with the or key3 Enter a sub-address maximum 20 digits with the numeric keys CHAIN DIALSUB ADDRESS 4 Press the OK key2 Press the OK key 3 Select the desired mode with the or key1 Select TX SPEED with the or key 3 Select the desired transmission speed with the or key7 Press the START key Enter a group name see ENTERING CHARACTERS on page3 Press the OK key ENTER GROUP NAME2 Press the OK key CHANGE1 Select RAPID/SPEED with the or key 3 Select CHANGE with the or keyDELETE DELETEGROUP 3 Select DELETE with the or key4 Press the OK key CHANGE3 Select CHANGE with the or key 6 Edit the group name see ENTERING CHARACTERS on page1 In step 3 on page 74, select DELETE with the or key DELETEGROUP 2 Press the OK keyENTER STORING, EDITING AND DELETING PROGRAMSPROGRAM ENTRYXXXXXX TX TYPE11 To continue selecting another setting, press the OK key 10 Select the program that you wish to store with the or keyPROGRAMMING AN F-CODE MEMORY BOX SUB ADD SETTINGPROGRAMMING, EDITING, AND DELETING F-CODE MEMORY BOXES 4 Select SUB ADD SETTING with the or key12 Enter a passcode maximum 20 digits with the numeric keys 7 Select an unused box - - - - - - with the or key8 Press the OK key 13 Enter the print passcode 4 digits with the numeric keys8 Press the OK key 15 Press the START key to end the procedure7 Select an unused box - - - - - - with the or key 12 Enter a passcode maximum 20 digits with the numeric keysCHANGE S.A. CONF. BOXDELETE CHANGE/DELETE14 Press the OK key 12 Press the OK key13 Enter the print passcode 4 digits with the numeric keys 16 Press the OK key10 Press the OK key CHANGE9 Select CHANGE or DELETE with the or key 12 Press the OK key10 Press the OK key CHANGE9 Select CHANGE or DELETE with the or key 12 Press the OK keyCOMM. SETTING REPORTACTIVITY REPORT 1 In Fax mode, press the SPECIAL FUNCTION keyWhen the Rapid key overlay is closed CHANGING TO ENTRY MODEWhen the Rapid key overlay is open ENTERING CHARACTERSCharacter CHARACTER ENTRY KEYSPROGRAMMING Characters and functionEntering alphabetical characters example TPS INITIAL PROCEDURE FOR ENTERING CHARACTERSEntering symbols Entering numbers example2 Select the special character that you wish to enter with the keys Entering special characters1 Press the SP key 3 Press the OK keyINFORMATION APPEARING IN THE TYPE/NOTE COLUMN TROUBLESHOOTINGWHEN A TRANSACTION REPORT IS PRINTED Confidential reception ALWAYS PRINTS /NEVER PRINTSExplanation TROUBLESHOOTINGSending result Reception resultSolution WHEN AN ALARM SOUNDS AND A WARNING MESSAGE IS DISPLAYEDCommunication activity report alarm soundsTROUBLESHOOTING SELF-DIAGNOSTIC FUNCTIONMESSAGES DURING NORMAL OPERATION SolutionSolution PROBLEMS AND SOLUTIONSProblem CheckSolution TROUBLESHOOTINGProblem CheckSYSTEM SETTINGS FOR THE FAX FUNCTION SYSTEM SETTINGSADMINISTRATOR SETTINGS LIST Setting nameLevel ADMINISTRATOR SETTINGS MENUSYSTEM SETTINGS Level2 Select SYSTEM SETTINGS with the or key PROCEDURE FOR USING THE SYSTEM SETTINGSINITIAL PROCEDURE 4 Enter the five-digit administrator password with the numeric keysLIST PRINT/SET SYSTEM SETTINGS FOR THE FAX FUNCTIONLIST SETTING LIST PRINTINITIAL SETTING DIAL MODEPAUSE TIME TX/RX END SOUND SPEAKER VOLUMEOWN PASSCODE SET TX/RX END SOUND LENGTHDISTINCTIVE RING PBX SETTINGEXTENSION TEL REMOTE RECEPTIONDeleting a single account number ACCOUNT CONTROLACCOUNT # SET Deleting all account numbersAUTO SUMMER TIME SETTING DISABLE FAX PRINT HOLDDATE & TIME SET ROTATE TX SENDING FUNCTIONRES. CON. SET AUTO REDUCE TXQUICK ON LINE TX SEND MODERECALL SETTING BUSY PRINT STATION # IN RCVD DATARING TIMEOUT IN AUTO TX RECALL SET ERR#OF RINGS AT. RX RCV. FUNCTIONAUTO COVER SHEET #OF RINGS MAN.RX8 1/2x11 RX REDUCE PRINT RECEIVED DATA PRINT CONDITIONDUPLEX RECEPTION AUTO RCV REDUCE TO REGULAR SIZEEARLIER OUTPUT FW. RX DATARECEIVED DATA FW. STATION SET ANTI JUNK FAXENTER JUNK FAX # POLLING PASSCODE # MODEPOLLING SECURITY POLLING SECURITYSPECIFICATIONS APPENDIXINDEX Symbols / NumbersPage Troubleshooting Programming/settingsTransmission using F-codes Advanced transmission methodsSHARP ELECTRONICS Europe GmbH Sonninstraße 3, D-20097 HamburgSHAR~ SHARP CORPORATIONMX-FX13