Siemens HiPath Xpressions Unified Messaging user manual Adding Users to a Distribution List, 133

Mailbox Processing on the PC and the E-Mail Service

Client Assistant

>displayed. You will not be able to modify them, however, as the Save button and the list of available users and distribution lists will be hidden.

2.Enter a name for the distribution list in the Display name field if necessary. You may in- clude blanks or special characters.

3.Then click the Save name button. A new distribution list is thus created. The corresponding users or members must now be assigned to this distribution list.

4.If you would like to send messages from your Xpressions mailbox to a distribution list via the telephone user interface, a corresponding number (01 to 099) must be assigned to the list under Alternative list name. This number can be used later to address the distribution

list. Click the Save address button after entering the number. Existing number allocations can be deleted with the Delete address button.If you do not have any privileges to edit this list, only the current settings will be

Adding Users to a Distribution List

The list of Available users displays all users registered in the system. The list of Available dis- tribution lists displays all distribution lists created.

You can select single persons or existing distribution lists, or both, as members of your distri- bution list. A person whose name thus appears several times in the members list will still only receive a message once.

Only 50 list entries are displayed for selection at any one time.

1.If necessary, change the sort criteria for the lists by selecting a different option from the Sort by list field and clicking the Sort button to update the sort action.

2.Click the Show next users button to display other entries in the list.

3.Click the Back to beginning button to display the first 50 entries again.

4.If you want to search for a particular name, enter the name in the Search user field and click the Search button.

5.To add a user to the distribution list, click the name in the list of Available users.

6.Click the << button to add the selected user to the distribution list.

7.Further users or distribution lists are added likewise.

8.Click an entry in the List members list followed by the >> button to remove the entry from the list.

9.If required, select other external addresses for the distribution list (e. g. e-mail addresses) under Alternate addresses and click the << button to add these to the distribution list.

10.Then click the Back button to return to the Distribution lists page.

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HiPath Xpressions V3.0, User Manual