Siemens HiPath Xpressions Unified Messaging user manual Creating Distribution Lists, 131

Mailbox Processing on the PC and the E-Mail Service

Client Assistant

2.9.11Creating Distribution Lists

You can create and manage up to nine personal distribution lists quickly and conveniently with the Client Assistant. A private distribution list is a combination of contacts. It is a straightforward instrument for sending messages to a group of people. For example, if you frequently send messages to the marketing team, it is best to create a distribution list with the name "marketing team" which includes the names of all members of the marketing team. A message that is sent to this distribution list goes to all the recipients named in the group. In addition, you can activate a setting to allow all messages (e-mail, voice, fax or SMS messages) to be sent via the tele- phone user interface to a distribution list (see Section 2.9.11.2, “Editing Distribution Lists”).

See Section 3.1.3 for information on how to send messages to a distribution list via telephone when using PhoneMail and Section 3.3.2.8 when using the voice mail system (VMS).

Depending on the system configuration, you may also be able to edit public distribution lists. The editing of private and public distribution lists is identical. The following is a general descrip- tion of how to work with distribution lists.

If a personal greeting is recorded for a distribution list, the checkbox under Recorded name available is activated.

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HiPath Xpressions V3.0, User Manual