Siemens HiPath Xpressions Unified Messaging instruction

Mailbox Processing on the Telephone and the Voice Mail Service

Operating your Mailbox using VMS

1Configure answering machine function (permit users to leave a message):

Push 1.

3Start/stop listening to set greeting: Push 3.

*Quit function and continue in menu: Push the star key.

#Delete info service number and continue in menu: Push the pound key.

0Select a generic greeting: Push 0.

or alternatively

1Select a personal greeting: Push 1.

Select a generic or a personal greeting:

Enter the code number for the required greeting (1 to 9).

*Quit function and continue in menu: Push the star key.

#Delete info service number and continue in menu: Push the pound key.

The following functions are available in addition to the default edit options (see Section 3.3.2.3, “Default Edit Options”) when you are listening to the selected greeting:

3Start/stop listening to set greeting: Push 3.

*Quit playback: Push the star key.

0*Cancel the entire process and return to the main menu: Push 0 and then push the star key.

Record personal greetings

Personal greetings are greetings that you can record yourself. 10 different options are provided for recording personal greetings but the first option (selection 0) is reserved for recording your name, which is announced to every caller.

8Select special functions in main menu:

	Push 8.
3-76	A31003-S2330-B690-2-7619, January 2003
3-76	HiPath Xpressions V3.0, User Manual

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Siemens HiPath Xpressions Unified Messaging user manual 8Select special functions in main menu

Contents

HiPath Xpressions Page Contents A31003-S2330-B690-2-7619, January Contents Contents Contents Contents Contents Contents Overview Unified Messaging with HiPath Xpressions Differences Between E-Mail, Voice Mail and Fax Mail Data for telephone access via PhoneMail Preparations on Your Telephone/PABXUser-specific data Telephone system data Data for telephone access via VMS Data for PC access Unified Messaging with HiPath Xpressions Unified Messaging with HiPath Xpressions Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service System Requirements HiPath Xpressions ClientNetscape Messenger Setting up an Account in Netscape Now click Mail Servers Receiving Messages with Netscape Fax Messages Sending Messages with NetscapeRouting Messages to HiPath Xpressions Distribution lists Importing the HiPath Xpressions Address Book into Netscape Routing Short Messages to a Mobile Telephone Setting up an Account in Microsoft Outlook Express Microsoft Outlook Express Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Receiving Messages with Microsoft Outlook Express Sending Messages with Microsoft Outlook Express Routing Short Messages to a Mobile Telephone SMS Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Setting up an Account in MS Outlook Internet Operation Microsoft Outlook in Internet Mail Operation Receiving Messages with MS Outlook Internet Operation Sending Messages with MS Outlook Internet Operation Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Outlook 2002 in Exchange Operation Outlook 2002 in Exchange Operation Sending Messages Sending Messages using SMS as an ExampleReceiving Messages Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service HiPath Xpressions Outlook Extensions Other HiPath Xpressions Addresses System Requirements Installation Callback Voice outputFax on demand Voice messages Hing for a user in the global Exchange addresses Client Assistant Uninstallation Starting Microsoft Outlook Network Connection Options Phone Number Settings in Microsoft Outlook Creating Input Forms Message Format HiPath Xpressions Tab Callback Telephone Call To ContactCalling the Originator of a Message This, click either Business Callback or Mobile Callback Playback Calling From the Exchange Address BookEither the Business Callback or Mobile Callback button Playback on the Telephone Short Message Service SMS Sending an SMS to a Contact 8.3 Sending an SMS to the Originator of a MessageSMS Reply button Fax Messages Sending a Fax Message to a Contact Sending a Fax Message to the Originator of a Message File → Send To → Mail Recipient as Attachment Sending a Fax Message From Your Workstation Viewing Fax Messages Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Fax-on-Demand Specify/Modify Remote Station Mailbox Processing on the PC and the E-Mail Service Retrieving a Fax Voice Messages Mailbox Processing on the PC and the E-Mail Service Sending a Voice Message to a Contact Sending a Voice Message to the Originator of a Message Playing Back a Voice Message Mailbox Processing on the PC and the E-Mail Service Forwarding a Message with a Voice Comment Mailbox Processing on the PC and the E-Mail Service Address Book Mailbox Processing on the PC and the E-Mail Service Analyzing and Correcting Problems Problems with Buttons Description of errorClient Assistant Possible cause Problems with the Client Assistant Description of error Description of errorProblems with the Address Book Description of error Import from Internet Mail Settings for Unified Messaging HiPath Xpressions Lotus Notes Extensions General Settings Tab Description Send Form Settings Tab Description Unified Messaging Settings Tab Description Sending Fax Messages Mailbox Processing on the PC and the E-Mail Service Delivery Options Description Cover Page Options Option Description Using the Lotus Notes Fax Printer ExtensionMiscellaneous Fax on Demand Displaying Received Faxes Menu item Description Mailbox Processing on the PC and the E-Mail Service Sending SMS Messages Sending Voice Mails Function Description Mailbox Processing on the PC and the E-Mail Service Replying To a Message Via a Voice Comment Sending Voice Mails Using Lotus Notes E-Mail Client Setting up an XPR Lotus Notes Address Sending Messages Example Making a Telephone Call Using Telephony Functions Under Lotus NotesSynchronizing Read/Unread Marks HiPath Xpressions WebClient Overview of FunctionsHelp Web Browser Starting and Exiting the WebClient Starting the WebClient Selecting a Language Navigation Login SSL via Netscape Navigator Login via SSL Secure Sockets LayerSSL via Internet Explorer Logoff Manual Logoff Automatic Logoff Composing Messages SMS Inserting File Attachments Mailbox Processing on the PC and the E-Mail Service Selecting File Attachments Deleting File Attachments Sent Items Sending Messages Checking the Send Status Icon Description Deleting Messages Changing SortingSending Messages to Additional Recipients Receiving Messages Inbox Reading Text Messages Reading Fax Messages Listening to Voice Messages Replying to Messages Opening Message AttachmentsForwarding Messages 100 101 Replying with the Original MessageReplying without the Original Message Options 102 User Data 103 Changing a Password 104 105 Configuring NotificationsSelecting Languages 106 Changing the Telephone Password PIN for Telephone AccessChanging Personal Identification Number 107 ForwardingEnabling forwarding 10.7 POP3 Access Data 108 Overview of Functions 109 110 Settings on Your Computer Screen ResolutionHiPath Xpressions Mailbox Style sheets Netscape Communicator Starting and Exiting the Client Assistant 112 113 114 Logout Manual LogoutAutomatic Logout General Procedure 115 116 Changing SettingsSaving Modifications User Data 117 Changing Your Own Password Language SelectionSupplementing User Data 118 Voice Mail System Settings 119 120 Changing the Telephone Password PINSelecting the Voice Mail System Configuring a Referral Extension Mailbox OptionsSelecting User Prompts Caller options Configuring Forwarding Click Change keys Mobility numberForwarding Incoming Calls 122 123 Configuring Forwarding 124 125 Configuring Forwarding General ProcedureAction Description Configuring Notifications 126 127 Creating a New Notification 128 129 130 Creating Distribution Lists 131 132 Creating a Private Distribution ListEditing Distribution Lists Adding Users to a Distribution List 133 Deleting a Distribution List 134 135 Fax FormsSelecting fax forms 136 Time ProfilesCreating Time Profiles Message recording not allowed Greeting not interruptibleGreetings After-hours greeting Creating Recordings 138 139 Personal Name RecordingName Recording Activate the Personal name recording option 140 Creating and Editing Personal Greetings Creating GreetingsEditing Greetings 141 Default Output DevicesDeleting Greetings 142 Switching to the WebClientPrompt Description 143 144 General Explanation of the Symbols Distribution lists Default Printer Default Fax DeviceReferral Extension Memory Restrictions Additional Features in VMS Direct Callback Connection with the Originator of a MessageBroadcast Call / Broadcast Message Private and Public Distribution Lists User Prompts Repeating System AnnouncementsRequesting Help PhoneMail Incorrect Entries Finishing and returning to the main menu Terminating the ConnectionReturning to the Main Menu VMS Operating your Mailbox with PhoneMail Access Options Using your own Mailbox Direct Access Dialing your own Mailbox Dialing your own mailbox from your own extension Options in the Main Menu Dialing your own mailbox from any extensionListen to/retrieve messages push Change answering options push Listening to/Retrieving Messages Playing Back Messages Jump back to previous message header push 7 and then push Options available when listening to the message headerMessage header # Return to the main menu Options available when listening to a messageJump ahead to next message category Options available after messages have been heard Adding recipient numbers Options available when listening to Outbox messages# Cancel the function and continue Cancel the function and continue Checking Recipient Numbers Deleting recipient numbers Recording and Sending Messages Request Receipt or read receipt push 1 or Selecting the Send OptionsDuring the recording process Greetings and answering mode Selecting the send options for future deliveryRe-enter the send options for future delivery push 1 or Changing Answering Options Name MobilityMailbox deputy Call forwarding of your telephone Changing the personal greeting Record new name push 1 or Change referral extension number push 1 orRecord name Defining a mobile phone number for call forwarding Defining mailbox deputy numbers Defining the call forwarding settings Disable call forwarding push 6 orChange the call forwarding destination push 1 or Changing Mailbox Options Password SettingSet notifications Faxtone detection # Cancel the function and continue Change password Changing the user prompts Change the destination number or callback number push Setting notificationsSelect company telephone push 3 and then push Activating/deactivating faxtone detection Deactivate faxtone detection push Changing the language Changing the playback options Connection Terminate the mailbox connection Dialing an External Mailbox Guest Access or Universal Access Leaving a Message for Mailbox Owners Call Forwarding Forward Access # Dial your own mailbox push the pound key For Set 400/500/700 Using the Mailbox with the Mailbox Key Callback AccessFor optiset Using your Mailbox for your Mobile Telephone Call Forwarding for Mobile Phones Dialing your own mailbox from a mobile phone Callback access Dialing your Mailbox Quick Reference Guide to the Menus and Key Sequences Retrieve/listen to messages Key sequence Function Operating your Mailbox with PhoneMail During the recording of messages or greetings Changing answer options Key sequence Function A31003-S2330-B690-2-7619, January Connection Key sequence Operating your Mailbox using VMS Using your own Mailbox Direct Access, Own Mailbox Code Overview If necessary Default Edit Options Inbox Options in the Main Menu Direct AccessKeyFunction Automatic playback of incoming messages Listen to message Push Push the pound key Push 0 and 5 in succession, enter the position Enable or disable user prompts Input formats voice messageInput formats Mail message Select a distribution list see Section Push the star key Start/stop recording comments Push Special send options Connection with a recipient of your choice Start/stop recording of new message Push Recording and Sending New Messages Inbox / Sent ObjectsScroll previously sent messages Operating your Mailbox using VMS Operating your Mailbox using VMS Listen to message Push Pause playback. Push Recording a Dictation Selection options for recording and sending a dictationEnter the mailbox number # If the entry was incorrect Delete the call number entered Jump to any position in the dictation Input formats Operating your Mailbox using VMS Enter the first user number into the new distribution list Play back users Push the star key #If the entry was incorrect delete the new number entered Operating your Mailbox using VMS Answering Machine Functions Shortcut Select a personal greeting #If the entry was incorrect Delete the call number entered Setting up a Telephone ConnectionEnter the call number Key Function Description Change mailbox deputy #If the entry was incorrect delete the number entered Change referral extension #If the entry was incorrect delete the password entered Configure User outcall notification / SMS notification Input format Enter the end time for the notification validity period Accept messages or info greeting feature Setting different greetings Or alternatively 8Select special functions in main menu Save the greeting text Push the star key Enter the extension number of the relevant user Switch to own mailboxAdditional Options in Guest Access or Universal Access Mode Select a user/device Call Forwarding CF, Forward Access Listening to and forwarding incoming messages Key sequence Function Operating your Mailbox using VMS Send new message Record a reply Add comments to a message and forward Operating your Mailbox using VMS Recording and Sending New Messages Key sequence Function Send a message using the broadcast message feature Send a message using the broadcast call feature Record and send a dictation Key sequence Function Play back the entries in a distribution list Edit distribution listCreate new distribution list push Key sequence Function Delete entries from a selected distribution list Answering machine functions shortcut Key sequence Function Setting up a Telephone Connection from the Main MenuDelete entire distribution lists Change user prompt language Define or change password Change the playback options Enable or disable call forwarding Set a greeting for call forwarding CF Record personal greetings Dialing an External Mailbox Guest Access, Universal Access Additional options in universal access modeDirect connection to the attendant console Connection to a user of your choice Fax Mail Service Requirements for Sending a FaxRequirements for Receiving a Fax Fax Cover Fax Logo Fax Display Sending a Sample Fax Message from MS Windows Explorer Fax Mail Service Using Fax on Demand Services Sending a Fax at Favorable Rates Fax Mail Service Application Options SMS Features for GSMShort Message Service SMS for GSM Sending Short Messages to GSM Users Sending Short Messages to GSM Users Short Message Service SMS for GSM Adding an SMS address to the Netscape address book Tips for Everyday Use Sending a Callback Number Sending SMS Messages from Intranet Pages Short Message Service SMS for GSM Abbreviations Abbreviation Definition TIF, Tiff Index Index Index Index A31003-S2330-B690-2-7619, January Page 1PA31003-S2330-B690-2-7619