128 | Siemens HiPath Xpressions Unified Messaging guide

Mailbox Processing on the PC and the E-Mail Service

Client Assistant

Creating a New Notification

The first time that you open the Notification page, there are no existing notifications. Proceed as follows to create new notifications:

1.Click the Create notification button. A new page opens where you can select the options and criteria for the new notification.

2.In the Notification of new incoming messages area, you can select the message type for which you want to receive notification. The following options are available:

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	HiPath Xpressions V3.0, User Manual

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Siemens HiPath Xpressions Unified Messaging user manual Creating a New Notification, 128

Contents

HiPath Xpressions Page Contents A31003-S2330-B690-2-7619, January Contents Contents Contents Contents Contents Contents Overview Unified Messaging with HiPath Xpressions Differences Between E-Mail, Voice Mail and Fax Mail Data for telephone access via PhoneMail Preparations on Your Telephone/PABXUser-specific data Telephone system data Data for telephone access via VMS Data for PC access Unified Messaging with HiPath Xpressions Unified Messaging with HiPath Xpressions Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service HiPath Xpressions Client Netscape MessengerSystem Requirements Setting up an Account in Netscape Now click Mail Servers Receiving Messages with Netscape Sending Messages with Netscape Routing Messages to HiPath Xpressions Distribution listsFax Messages Importing the HiPath Xpressions Address Book into Netscape Routing Short Messages to a Mobile Telephone Setting up an Account in Microsoft Outlook Express Microsoft Outlook Express Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Receiving Messages with Microsoft Outlook Express Sending Messages with Microsoft Outlook Express Routing Short Messages to a Mobile Telephone SMS Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Setting up an Account in MS Outlook Internet Operation Microsoft Outlook in Internet Mail Operation Receiving Messages with MS Outlook Internet Operation Sending Messages with MS Outlook Internet Operation Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Outlook 2002 in Exchange Operation Outlook 2002 in Exchange Operation Sending Messages using SMS as an Example Receiving MessagesSending Messages Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service HiPath Xpressions Outlook Extensions Other HiPath Xpressions Addresses System Requirements Installation Callback Voice outputFax on demand Voice messages Hing for a user in the global Exchange addresses Client Assistant Uninstallation Starting Microsoft Outlook Network Connection Options Phone Number Settings in Microsoft Outlook Creating Input Forms Message Format HiPath Xpressions Tab Callback Telephone Call To ContactCalling the Originator of a Message This, click either Business Callback or Mobile Callback Playback Calling From the Exchange Address BookEither the Business Callback or Mobile Callback button Playback on the Telephone Short Message Service SMS Sending an SMS to a Contact Sending an SMS to the Originator of a Message SMS Reply button8.3 Fax Messages Sending a Fax Message to a Contact Sending a Fax Message to the Originator of a Message File → Send To → Mail Recipient as Attachment Sending a Fax Message From Your Workstation Viewing Fax Messages Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Fax-on-Demand Specify/Modify Remote Station Mailbox Processing on the PC and the E-Mail Service Retrieving a Fax Voice Messages Mailbox Processing on the PC and the E-Mail Service Sending a Voice Message to a Contact Sending a Voice Message to the Originator of a Message Playing Back a Voice Message Mailbox Processing on the PC and the E-Mail Service Forwarding a Message with a Voice Comment Mailbox Processing on the PC and the E-Mail Service Address Book Mailbox Processing on the PC and the E-Mail Service Analyzing and Correcting Problems Problems with Buttons Description of errorClient Assistant Possible cause Description of error Problems with the Address Book Description of errorProblems with the Client Assistant Description of error Import from Internet Mail Settings for Unified Messaging HiPath Xpressions Lotus Notes Extensions General Settings Tab Description Send Form Settings Tab Description Unified Messaging Settings Tab Description Sending Fax Messages Mailbox Processing on the PC and the E-Mail Service Delivery Options Description Cover Page Options Using the Lotus Notes Fax Printer Extension MiscellaneousOption Description Fax on Demand Displaying Received Faxes Menu item Description Mailbox Processing on the PC and the E-Mail Service Sending SMS Messages Sending Voice Mails Function Description Mailbox Processing on the PC and the E-Mail Service Replying To a Message Via a Voice Comment Sending Voice Mails Using Lotus Notes E-Mail Client Setting up an XPR Lotus Notes Address Sending Messages Example Using Telephony Functions Under Lotus Notes Synchronizing Read/Unread MarksMaking a Telephone Call HiPath Xpressions WebClient Overview of FunctionsHelp Web Browser Starting and Exiting the WebClient Starting the WebClient Selecting a Language Navigation Login Login via SSL Secure Sockets Layer SSL via Internet ExplorerSSL via Netscape Navigator Logoff Manual Logoff Automatic Logoff Composing Messages SMS Inserting File Attachments Mailbox Processing on the PC and the E-Mail Service Selecting File Attachments Deleting File Attachments Sent Items Sending Messages Checking the Send Status Icon Description Changing Sorting Sending Messages to Additional RecipientsDeleting Messages Receiving Messages Inbox Reading Text Messages Reading Fax Messages Listening to Voice Messages Replying to Messages Opening Message AttachmentsForwarding Messages 100 Replying with the Original Message Replying without the Original Message101 Options 102 User Data 103 Changing a Password 104 Configuring Notifications Selecting Languages105 Changing the Telephone Password PIN for Telephone Access Changing Personal Identification Number106 Forwarding Enabling forwarding107 10.7 POP3 Access Data 108 Overview of Functions 109 110 Settings on Your Computer Screen ResolutionHiPath Xpressions Mailbox Style sheets Netscape Communicator Starting and Exiting the Client Assistant 112 113 Logout Manual Logout Automatic Logout114 General Procedure 115 Changing Settings Saving Modifications116 User Data 117 Changing Your Own Password Language SelectionSupplementing User Data 118 Voice Mail System Settings 119 Changing the Telephone Password PIN Selecting the Voice Mail System120 Configuring a Referral Extension Mailbox OptionsSelecting User Prompts Caller options Configuring Forwarding Click Change keys Mobility numberForwarding Incoming Calls 122 123 Configuring Forwarding 124 Configuring Forwarding General Procedure Action Description125 Configuring Notifications 126 127 Creating a New Notification 128 129 130 Creating Distribution Lists 131 Creating a Private Distribution List Editing Distribution Lists132 Adding Users to a Distribution List 133 Deleting a Distribution List 134 Fax Forms Selecting fax forms135 Time Profiles Creating Time Profiles136 Message recording not allowed Greeting not interruptibleGreetings After-hours greeting Creating Recordings 138 Personal Name Recording Name Recording Activate the Personal name recording option139 Creating and Editing Personal Greetings Creating Greetings Editing Greetings140 Default Output Devices Deleting Greetings141 Switching to the WebClient Prompt Description142 143 144 General Explanation of the Symbols Distribution lists Default Printer Default Fax DeviceReferral Extension Memory Restrictions Additional Features in VMS Direct Callback Connection with the Originator of a MessageBroadcast Call / Broadcast Message Private and Public Distribution Lists User Prompts Repeating System AnnouncementsRequesting Help PhoneMail Incorrect Entries Terminating the Connection Returning to the Main Menu VMSFinishing and returning to the main menu Operating your Mailbox with PhoneMail Access Options Using your own Mailbox Direct Access Dialing your own Mailbox Dialing your own mailbox from your own extension Options in the Main Menu Dialing your own mailbox from any extensionListen to/retrieve messages push Change answering options push Listening to/Retrieving Messages Playing Back Messages Options available when listening to the message header Message headerJump back to previous message header push 7 and then push Options available when listening to a message Jump ahead to next message category# Return to the main menu Options available after messages have been heard Options available when listening to Outbox messages # Cancel the function and continueAdding recipient numbers Cancel the function and continue Checking Recipient Numbers Deleting recipient numbers Recording and Sending Messages Selecting the Send Options During the recording processRequest Receipt or read receipt push 1 or Greetings and answering mode Selecting the send options for future deliveryRe-enter the send options for future delivery push 1 or Changing Answering Options Name MobilityMailbox deputy Call forwarding of your telephone Changing the personal greeting Change referral extension number push 1 or Record nameRecord new name push 1 or Defining a mobile phone number for call forwarding Defining mailbox deputy numbers Defining the call forwarding settings Disable call forwarding push 6 orChange the call forwarding destination push 1 or Changing Mailbox Options Password SettingSet notifications Faxtone detection # Cancel the function and continue Change password Changing the user prompts Setting notifications Select company telephone push 3 and then pushChange the destination number or callback number push Activating/deactivating faxtone detection Deactivate faxtone detection push Changing the language Changing the playback options Connection Terminate the mailbox connection Dialing an External Mailbox Guest Access or Universal Access Leaving a Message for Mailbox Owners Call Forwarding Forward Access # Dial your own mailbox push the pound key Using the Mailbox with the Mailbox Key Callback Access For optisetFor Set 400/500/700 Using your Mailbox for your Mobile Telephone Call Forwarding for Mobile Phones Dialing your own mailbox from a mobile phone Callback access Dialing your Mailbox Quick Reference Guide to the Menus and Key Sequences Retrieve/listen to messages Key sequence Function Operating your Mailbox with PhoneMail During the recording of messages or greetings Changing answer options Key sequence Function A31003-S2330-B690-2-7619, January Connection Key sequence Operating your Mailbox using VMS Using your own Mailbox Direct Access, Own Mailbox Code Overview If necessary Default Edit Options Options in the Main Menu Direct Access KeyFunctionInbox Automatic playback of incoming messages Listen to message Push Push the pound key Push 0 and 5 in succession, enter the position Enable or disable user prompts Input formats voice messageInput formats Mail message Select a distribution list see Section Push the star key Start/stop recording comments Push Special send options Connection with a recipient of your choice Recording and Sending New Messages Inbox / Sent Objects Scroll previously sent messagesStart/stop recording of new message Push Operating your Mailbox using VMS Operating your Mailbox using VMS Listen to message Push Pause playback. Push Recording a Dictation Selection options for recording and sending a dictationEnter the mailbox number # If the entry was incorrect Delete the call number entered Jump to any position in the dictation Input formats Operating your Mailbox using VMS Enter the first user number into the new distribution list Play back users Push the star key #If the entry was incorrect delete the new number entered Operating your Mailbox using VMS Answering Machine Functions Shortcut Select a personal greeting Setting up a Telephone Connection Enter the call number#If the entry was incorrect Delete the call number entered Key Function Description Change mailbox deputy #If the entry was incorrect delete the number entered Change referral extension #If the entry was incorrect delete the password entered Configure User outcall notification / SMS notification Input format Enter the end time for the notification validity period Accept messages or info greeting feature Setting different greetings Or alternatively 8Select special functions in main menu Save the greeting text Push the star key Switch to own mailbox Additional Options in Guest Access or Universal Access ModeEnter the extension number of the relevant user Select a user/device Call Forwarding CF, Forward Access Listening to and forwarding incoming messages Key sequence Function Operating your Mailbox using VMS Send new message Record a reply Add comments to a message and forward Operating your Mailbox using VMS Recording and Sending New Messages Key sequence Function Send a message using the broadcast message feature Send a message using the broadcast call feature Record and send a dictation Key sequence Function Edit distribution list Create new distribution list push Key sequence FunctionPlay back the entries in a distribution list Delete entries from a selected distribution list Setting up a Telephone Connection from the Main Menu Delete entire distribution listsAnswering machine functions shortcut Key sequence Function Change user prompt language Define or change password Change the playback options Enable or disable call forwarding Set a greeting for call forwarding CF Record personal greetings Dialing an External Mailbox Guest Access, Universal Access Additional options in universal access modeDirect connection to the attendant console Connection to a user of your choice Fax Mail Service Requirements for Sending a FaxRequirements for Receiving a Fax Fax Cover Fax Logo Fax Display Sending a Sample Fax Message from MS Windows Explorer Fax Mail Service Using Fax on Demand Services Sending a Fax at Favorable Rates Fax Mail Service SMS Features for GSM Short Message Service SMS for GSMApplication Options Sending Short Messages to GSM Users Sending Short Messages to GSM Users Short Message Service SMS for GSM Adding an SMS address to the Netscape address book Tips for Everyday Use Sending a Callback Number Sending SMS Messages from Intranet Pages Short Message Service SMS for GSM Abbreviations Abbreviation Definition TIF, Tiff Index Index Index Index A31003-S2330-B690-2-7619, January Page 1PA31003-S2330-B690-2-7619