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Siemens HiPath Xpressions Unified Messaging Settings in Microsoft Outlook, Creating Input Forms

Models: HiPath Xpressions Unified Messaging

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Mailbox Processing on the PC and the E-Mail Service

HiPath Xpressions Outlook Extensions

2.6.4.4Creating Input Forms

If the SMS, fax or voice components have been selected for installation, a form will be created for each in your Personal Forms Library. As a result, Microsoft Outlook outputs a warning for each form which must be confirmed by clicking Disable Macros.

2.6.5Settings in Microsoft Outlook

2.6.5.1 Activating/Deactivating HiPath Xpressions Outlook Extensions

The HiPath Xpressions Outlook Extensions can be activated or deactivated after installation in Microsoft Outlook under Tools → Options → Next → Advanced Options... → Add-In Man- ager... → Xpressions450.

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	HiPath Xpressions V3.0, User Manual

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Siemens HiPath Xpressions Unified Messaging user manual Settings in Microsoft Outlook, Creating Input Forms

Contents

HiPath Xpressions Page Contents A31003-S2330-B690-2-7619, January Contents Contents Contents Contents Contents Contents Overview Unified Messaging with HiPath XpressionsDifferences Between E-Mail, Voice Mail and Fax Mail User-specific data Data for telephone access via PhoneMailPreparations on Your Telephone/PABX Telephone system dataData for telephone access via VMS Data for PC accessUnified Messaging with HiPath Xpressions Unified Messaging with HiPath Xpressions Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail ServiceSystem Requirements HiPath Xpressions ClientNetscape Messenger Setting up an Account in Netscape Now click Mail Servers Receiving Messages with Netscape Fax Messages Sending Messages with NetscapeRouting Messages to HiPath Xpressions Distribution lists Importing the HiPath Xpressions Address Book into Netscape Routing Short Messages to a Mobile TelephoneSetting up an Account in Microsoft Outlook Express Microsoft Outlook ExpressMailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Receiving Messages with Microsoft Outlook Express Sending Messages with Microsoft Outlook Express Routing Short Messages to a Mobile Telephone SMSMailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Setting up an Account in MS Outlook Internet Operation Microsoft Outlook in Internet Mail OperationReceiving Messages with MS Outlook Internet Operation Sending Messages with MS Outlook Internet OperationMailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Outlook 2002 in Exchange Operation Outlook 2002 in Exchange OperationSending Messages Sending Messages using SMS as an ExampleReceiving Messages Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service HiPath Xpressions Outlook Extensions Other HiPath Xpressions AddressesSystem Requirements Installation Fax on demand CallbackVoice output Voice messagesHing for a user in the global Exchange addresses Client AssistantUninstallation Starting Microsoft Outlook Network ConnectionOptions Phone NumberSettings in Microsoft Outlook Creating Input FormsMessage Format HiPath Xpressions Tab Calling the Originator of a Message CallbackTelephone Call To Contact This, click either Business Callback or Mobile CallbackEither the Business Callback or Mobile Callback button PlaybackCalling From the Exchange Address Book Playback on the TelephoneShort Message Service SMS Sending an SMS to a Contact8.3 Sending an SMS to the Originator of a MessageSMS Reply button Fax Messages Sending a Fax Message to a Contact Sending a Fax Message to the Originator of a MessageFile → Send To → Mail Recipient as Attachment Sending a Fax Message From Your Workstation Viewing Fax Messages Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Mailbox Processing on the PC and the E-Mail Service Fax-on-Demand Specify/Modify Remote StationMailbox Processing on the PC and the E-Mail Service Retrieving a Fax Voice Messages Mailbox Processing on the PC and the E-Mail Service Sending a Voice Message to a Contact Sending a Voice Message to the Originator of a MessagePlaying Back a Voice Message Mailbox Processing on the PC and the E-Mail Service Forwarding a Message with a Voice Comment Mailbox Processing on the PC and the E-Mail Service Address Book Mailbox Processing on the PC and the E-Mail Service Client Assistant Analyzing and Correcting ProblemsProblems with Buttons Description of error Possible causeProblems with the Client Assistant Description of error Description of errorProblems with the Address Book Description of error Import from Internet Mail Settings for Unified Messaging HiPath Xpressions Lotus Notes ExtensionsGeneral Settings Tab Description Send Form Settings Tab Description Unified Messaging Settings Tab Description Sending Fax Messages Mailbox Processing on the PC and the E-Mail Service Delivery Options Description Cover Page OptionsOption Description Using the Lotus Notes Fax Printer ExtensionMiscellaneous Fax on Demand Displaying Received Faxes Menu item DescriptionMailbox Processing on the PC and the E-Mail Service Sending SMS Messages Sending Voice Mails Function Description Mailbox Processing on the PC and the E-Mail Service Replying To a Message Via a Voice Comment Sending Voice Mails Using Lotus Notes E-Mail Client Setting up an XPR Lotus Notes AddressSending Messages Example Making a Telephone Call Using Telephony Functions Under Lotus NotesSynchronizing Read/Unread Marks Help HiPath Xpressions WebClientOverview of Functions Web BrowserStarting and Exiting the WebClient Starting the WebClientSelecting a Language NavigationLogin SSL via Netscape Navigator Login via SSL Secure Sockets LayerSSL via Internet Explorer Logoff Manual Logoff Automatic LogoffComposing Messages SMSInserting File Attachments Mailbox Processing on the PC and the E-Mail Service Selecting File Attachments Deleting File AttachmentsSent Items Sending MessagesChecking the Send Status Icon DescriptionDeleting Messages Changing SortingSending Messages to Additional Recipients Receiving Messages Inbox Reading Text Messages Reading Fax Messages Listening to Voice Messages Forwarding Messages Replying to MessagesOpening Message Attachments 100101 Replying with the Original MessageReplying without the Original Message Options 102User Data 103Changing a Password 104105 Configuring NotificationsSelecting Languages 106 Changing the Telephone Password PIN for Telephone AccessChanging Personal Identification Number 107 ForwardingEnabling forwarding 10.7 POP3 Access Data 108Overview of Functions 109110 HiPath Xpressions Mailbox Settings on Your ComputerScreen Resolution Style sheets Netscape CommunicatorStarting and Exiting the Client Assistant 112113 114 Logout Manual LogoutAutomatic Logout General Procedure 115116 Changing SettingsSaving Modifications User Data 117Supplementing User Data Changing Your Own PasswordLanguage Selection 118Voice Mail System Settings 119120 Changing the Telephone Password PINSelecting the Voice Mail System Selecting User Prompts Configuring a Referral ExtensionMailbox Options Caller optionsForwarding Incoming Calls Configuring Forwarding Click Change keysMobility number 122123 Configuring Forwarding 124125 Configuring Forwarding General ProcedureAction Description Configuring Notifications 126127 Creating a New Notification 128129 130 Creating Distribution Lists 131132 Creating a Private Distribution ListEditing Distribution Lists Adding Users to a Distribution List 133Deleting a Distribution List 134135 Fax FormsSelecting fax forms 136 Time ProfilesCreating Time Profiles Greetings Message recording not allowedGreeting not interruptible After-hours greetingCreating Recordings 138139 Personal Name RecordingName Recording Activate the Personal name recording option 140 Creating and Editing Personal Greetings Creating GreetingsEditing Greetings 141 Default Output DevicesDeleting Greetings 142 Switching to the WebClientPrompt Description 143 144 General Explanation of the Symbols Distribution listsReferral Extension Default PrinterDefault Fax Device Memory RestrictionsBroadcast Call / Broadcast Message Additional Features in VMSDirect Callback Connection with the Originator of a Message Private and Public Distribution ListsRequesting Help PhoneMail User PromptsRepeating System Announcements Incorrect EntriesFinishing and returning to the main menu Terminating the ConnectionReturning to the Main Menu VMS Operating your Mailbox with PhoneMail Access Options Using your own Mailbox Direct Access Dialing your own Mailbox Dialing your own mailbox from your own extensionListen to/retrieve messages push Options in the Main MenuDialing your own mailbox from any extension Change answering options pushListening to/Retrieving Messages Playing Back Messages Jump back to previous message header push 7 and then push Options available when listening to the message headerMessage header # Return to the main menu Options available when listening to a messageJump ahead to next message category Options available after messages have been heard Adding recipient numbers Options available when listening to Outbox messages# Cancel the function and continue Cancel the function and continue Checking Recipient Numbers Deleting recipient numbersRecording and Sending Messages Request Receipt or read receipt push 1 or Selecting the Send OptionsDuring the recording process Re-enter the send options for future delivery push 1 or Greetings and answering modeSelecting the send options for future delivery Changing Answering OptionsMailbox deputy NameMobility Call forwarding of your telephoneChanging the personal greeting Record new name push 1 or Change referral extension number push 1 orRecord name Defining a mobile phone number for call forwarding Defining mailbox deputy numbersChange the call forwarding destination push 1 or Defining the call forwarding settingsDisable call forwarding push 6 or Changing Mailbox OptionsSet notifications PasswordSetting Faxtone detection# Cancel the function and continue Change password Changing the user promptsChange the destination number or callback number push Setting notificationsSelect company telephone push 3 and then push Activating/deactivating faxtone detection Deactivate faxtone detection push Changing the languageChanging the playback options Connection Terminate the mailbox connectionDialing an External Mailbox Guest Access or Universal Access Leaving a Message for Mailbox OwnersCall Forwarding Forward Access # Dial your own mailbox push the pound keyFor Set 400/500/700 Using the Mailbox with the Mailbox Key Callback AccessFor optiset Using your Mailbox for your Mobile Telephone Call Forwarding for Mobile PhonesDialing your own mailbox from a mobile phone Callback access Dialing your MailboxQuick Reference Guide to the Menus and Key Sequences Retrieve/listen to messages Key sequence FunctionOperating your Mailbox with PhoneMail During the recording of messages or greetings Changing answer options Key sequence FunctionA31003-S2330-B690-2-7619, January Connection Key sequence Operating your Mailbox using VMS Using your own Mailbox Direct Access, Own Mailbox Code OverviewIf necessary Default Edit Options Inbox Options in the Main Menu Direct AccessKeyFunction Automatic playback of incoming messages Listen to message Push Push the pound key Push 0 and 5 in succession, enter the position Input formats Mail message Enable or disable user promptsInput formats voice message Select a distribution list see SectionPush the star key Start/stop recording comments Push Special send options Connection with a recipient of your choice Start/stop recording of new message Push Recording and Sending New Messages Inbox / Sent ObjectsScroll previously sent messages Operating your Mailbox using VMS Operating your Mailbox using VMS Listen to message Push Pause playback. Push Enter the mailbox number Recording a DictationSelection options for recording and sending a dictation # If the entry was incorrect Delete the call number enteredJump to any position in the dictation Input formatsOperating your Mailbox using VMS Enter the first user number into the new distribution list Play back users Push the star key #If the entry was incorrect delete the new number enteredOperating your Mailbox using VMS Answering Machine Functions Shortcut Select a personal greeting#If the entry was incorrect Delete the call number entered Setting up a Telephone ConnectionEnter the call number Key Function Description Change mailbox deputy #If the entry was incorrect delete the number enteredChange referral extension #If the entry was incorrect delete the password entered Configure User outcall notification / SMS notification Input formatEnter the end time for the notification validity period Accept messages or info greeting feature Setting different greetings Or alternatively8Select special functions in main menu Save the greeting text Push the star key Enter the extension number of the relevant user Switch to own mailboxAdditional Options in Guest Access or Universal Access Mode Select a user/device Call Forwarding CF, Forward Access Listening to and forwarding incoming messages Key sequence FunctionOperating your Mailbox using VMS Send new message Record a reply Add comments to a message and forwardOperating your Mailbox using VMS Recording and Sending New Messages Key sequence Function Send a message using the broadcast message feature Send a message using the broadcast call feature Record and send a dictation Key sequence Function Play back the entries in a distribution list Edit distribution listCreate new distribution list push Key sequence Function Delete entries from a selected distribution list Answering machine functions shortcut Key sequence Function Setting up a Telephone Connection from the Main MenuDelete entire distribution lists Change user prompt language Define or change password Change the playback options Enable or disable call forwarding Set a greeting for call forwarding CFRecord personal greetings Direct connection to the attendant console Dialing an External Mailbox Guest Access, Universal AccessAdditional options in universal access mode Connection to a user of your choiceRequirements for Receiving a Fax Fax Mail ServiceRequirements for Sending a Fax Fax CoverFax Logo Fax DisplaySending a Sample Fax Message from MS Windows Explorer Fax Mail Service Using Fax on Demand Services Sending a Fax at Favorable RatesFax Mail Service Application Options SMS Features for GSMShort Message Service SMS for GSM Sending Short Messages to GSM Users Sending Short Messages to GSM UsersShort Message Service SMS for GSM Adding an SMS address to the Netscape address book Tips for Everyday Use Sending a Callback Number Sending SMS Messages from Intranet PagesShort Message Service SMS for GSM Abbreviations Abbreviation DefinitionTIF, Tiff Index IndexIndex Index A31003-S2330-B690-2-7619, January Page 1PA31003-S2330-B690-2-7619