Viii | HP MFP Sending Software 4.9X manual

viii

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HP MFP Sending Software 4.9X manual Viii

Contents

HP Digital Sending Software Page HP Digital Sending Software Copyright Trademarks Table of contents Ldap Pre-installation checklist Installer screens and options 100 137 Viii Introduction to Digital Sending Digital sending overview Jpeg Tiff Introduction to DSS Features overview Fax Supported devices Legacy device support Digital Sending management Embedded Digital Sending vs DSS Differences 1Feature comparison Area Feature Product Groups Advantages of DSS Feature Benefits 2What else does DSS allow you to do? DSS vs WebJet Admin 3Product improvements in DSS What is new in DSS 4.91?Component Description Enww Theory of operations DSS Service Components 1DSS Service Technical Detail Configuration UtilityTechnical detail DSS-enabled device 2Configuration Utility- Technical Detail 3DSS-enabled devices Technical Detail I.S. OCR engine 4I.R.I.S. OCR engine Technical Detail DatabaseLocal Data Store 5Database Technical Detail Third-party tools Remote Configuration UtilityDevice firmware Enww Understand licensing Communications between devices and DSS serverTrial license Node Locking Licensing requirementsAuto-generate license Seats Part Number 7License Node Locking Features Authentication Different types of authentication Windows 7Critical error messages Errors, warnings, and informationUnderstanding critical error notifications Notification Use the Activity Log in the Configuration Utility Error Message 8Device log events Using the log for an individual deviceTo view the activity log Event Description Action to take Event Description Fax and job notifications LAN Fax notification Send to Folder Configuring LAN fax notificationTimeout Components and data flow Changing the settings Use the Send to Folder featureUsing DSS to send a document to a folder Workflow Send to E-mail 11Send to E-mail communication Use the Send to E-mail feature Using DSS to send e-mail from a device Send to Fax Secure channel e-mail Components and data flow LAN faxUse LAN fax to send a fax Internet fax How the device reads from the DSS address books Overview of addressing when managed by DSSAddressing How the device writes entries to the DSS address books Direct Ldap Addressing vs Ldap Replication Duplication Where addresses are storedDevice differences in addressing Summary Enww Enww Installation and configuration Software requirements Planning the DSS deploymentSystem and environment requirements 1DSS software requirements 2DSS hardware requirements Hardware requirementsDevice firmware requirements 3DSS 4.91 supported device firmware revisions Enww Ports used Feature Type Protocol Port Role of DSS Can it be Changed?Port requirements 4Ports used by DSS Hostname resolution Backup and restore strategyDSS Address Book access for latest generation devices Understand DSS data structures Back up DSS data Software capabilities for backup and restoreComponent Location Description Scaling the DSS server Restore DSS dataFeatures and factors that limit scalability Limitations Licensing Activating licenses Trial or demo license Install licensesUpgrading from previous products Device differences Node locking Pre-installation checklist InstallationInstaller screens and options 3Software Installation Welcome screen Enww Configuration Asterisk Configuration Utility elementsCallout Component Description Outline Add licenses Remove licenses Auto-generated licenses 7Device Configuration tab Device management Callout Component Description Device List Authentication iconConfigure Device Status Add and remove devices Add a device Remove a device Device configuration 12Remove Device dialog box 8Device List icons Understanding the Device ListDevice grouping IconDescription Create a device group Configure DSSAuthentication methods Add devices to a group 9Authentication tab Ldap Server Ldap Server Enww 10Authentication tab Microsoft Windows Microsoft Windows Enww Determining the Ldap server bind method for Windows Ldap server 11Authentication tab Novell NDS Novell NDS Enww Ldap bind Novell NDS configurationLdap bind methods How to 12Authentication bind methodsSearch root Bind method Description Can be used by Ldap Configuration To configure the Ldap server Configure the Device 13Authentication subtab Configure Devices tab set Copy application Digital Sending Service DSS SecondaryDigital Sending Service DSS Workflow Color copy General Device configuration General subtab 14General subtab on the Configure Devices tab setCallout Component Description Administrator Information Callout Component Description Enable Network 15Addressing subtab Configure Devices tab setAddressing subtab Options Callout ComponentAdvanced Search Test for Ldap 16 Log subtab on the Configure Devices tab set Log subtab 16Log subtab on the Configure Devices tab set 17Send to Folder tab To configure the Send to Folder feature Select the Enable Send to Folder check box 25The Send to Folder tab on the Device Configuration tab set Configure the device to use Send To Folder Configuration overview18Send to Folder subtab on the Configure Devices tab set 26 E-mailtab Gateway Server Configure the e-mail feature on DSS Enable Smtp SSL Protocol Server Requires Authentication Smtp gateways Verifying the Smtp gateway To verify the Smtp gateway 28Send to E-mailsubtab in the Configure Devices tab set 20Send to E-mail subtab Configure Devices tab set Select routing type To enable Send to E-mail by using DSS To enable send to e-mail directly from the Device Analog fax Third-party fax Topcall 21Fax tab Internet fax option Callout Component Description Enable Fax SendInternet fax Fax Send Method Default fax account e-mail address To configure Internet faxInternet Fax setup Fax provider domain LAN fax 22Fax tab LAN fax To configure LAN fax Configure the Device LAN fax Configuring the LAN fax feature on the device Analog fax Scan Settings Enable FaxFax Send Settings Receive Fax Send Troubleshooting Callout Component Description Device Modem Enww Callout Component Description Fax Receive Schedule Configuring the analog fax feature on the deviceFax Printing Use Fax Printing Schedule. Click to select Enable Fax Archiving Type of fax job to archive Mail address Metadata files Send to WorkflowsMenu structure 25Workflows tab Configure the menu structure groups, menus, and forms Forms GroupsMenus Folder To create a workflow form for a folder destination Enww Enww Format Attributes String Entry 26Response format optionsNumber Entry FTP site Enww Enww 27Response format options Printer Enww Configure the device to use Send To Workflows 28Send to Workflows subtab Configure Devices tab set Address Book Manager 42Address Book Manager 29Address Book Manager Importing addresses using the Address Book ManagerContacts Controls to manage contacts Callout Component Description Search Method Configuring address books on the Addressing tab30Addressing tab Personal Contacts Configuring Personal Contacts feature 31Address book synchronization Configuring DSS address booksConfiguring Ldap directory replication Method Description Effect at the control panel 130 Installation and configuration Public address book Configure direct Ldap addressing on the deviceGuest address book Ldap replication Ldap filters Clearing addresses Configure DSS for Windows Active Directory Services Configure Authentication Configure Addressing Configure the Service-Based Address Book Enww 136 Installation and configuration Support and troubleshooting 1Sources of information Obtaining supportSource Description Using Internet support Message Description and actions Control panel messages2Device control-panel messages Delete unused addresses from the address book Authentication failed for a reason other than incorrect user Mail Gateway did not accept the job because Digital Send Communication ErrorDigital Send server is not responding. Contact Attachment was too large Login failed. Please try again Mail Gateway is not responding. Contact administratorHP Digital Sending Delivery Error Message Digital Sending Service at 15.XX.YY.ZZ does not Novell login requiredLogin Service this device. Contact administrator DSS error messages 3Critical error messages Enww Appendix Image processing Mail file settings1Document type settings Document type Description Supported third-party fax programs Change the default SQL Server port Sample SQL Server port configuration file 1Edit HP.Dss.App.Jobs.Config.xml Enww Glossary FTP Nanp Enww Index Fax Enww Enww Page XXXXX-XXXXX* *XXXXX-XXXXX