HP MFP Sending Software 4.9X Workflow, Use the Send to Folder feature, Changing the settings

NOTE: If the document has multiple pages, the .PDF and .MTIFF formats produce a single file that contains all of the pages. The .TIFF and .JPEG formats produce a single file for each scanned page.

Before sending to a folder, the user can change the following settings by touching Folder Settings on the control-panel interface:

Use the Send to Folder feature

If the Send to Folder feature is configured as part of DSS, users can scan files and send them to folders on the network. Supported operating systems for folder destinations are CIFS/SMB-compliant file systems.

Using DSS to send a document to a folder

Follow these instructions to scan a document and send it to a folder.

1.Select FOLDER from the send options on the device.

2.Any folders that the administrator has specified as digital send destinations are listed in the Folders list. Touch the check box to select an existing path. To specify a new folder, touch Other. Type the path for the folder by using the keyboard interface. Touch OK on the keyboard screen to save the new path. The software verifies that a valid path name has been specified.

NOTE: Specifying a folder does not add it to the folders list permanently. The system administrator must add new folders to the list by using the Configuration Utility.

3.Specify a filename by touching File Name. Using the keyboard interface, type in the filename.

Specifying a filename is optional. If one is not specified, the software assigns a unique filename to the file when it is saved.

4.To send, touch Start to begin scanning the document. Status messages show the progress of the send operation.

Changing the settings

●Scan Preferences: Select black and white or color (if available).

●File Type: Select .PDF, .JPEG, .TIFF, .MTIFF, .XPS, .PDF/A, Text (OCR), or Searchable .PDF.

●Scanning resolution: Select 75, 150, 200, 300, 400, or 600 dots per inch (dpi).

●File size: Select a small, standard, or large file size.

●Image enhancement: Change the sharpness or background-removal settings for the scanned image.

Workflow

If workflow functionality is configured, the user can scan a document and send it to a custom workflow destination. A workflow destination provides the ability to send additional information in a metadata file along with the scanned document to a specified network or FTP location. Prompts at the control panel are used to collect specific information for the metadata file. A third-party software program

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