HP MFP Sending Software 4.9X manual To enable send to e-mail directly from the Device

NOTE: If authentication is enabled, the Default From field is disabled. The e-mail address of the authenticated user is used for the From e-mail address.

6.Type the Display Name (optional). This name appears in the From: text box when the device user first initiates a send-to-e-mail operation. This text box can be used to provide instructions to the device user (with messages such as "Please type your e-mail address here").

NOTE: If the display name is not provided, the default sender is the e-mail address that appears in the From: text box.

7.Type a default e-mail subject into the Subject text box, if one is needed. This is used if the device user does not type in their own e-mail subject.

8.Type in a message in the Default Message text box, if needed. The message appears in the body of all e-mail messages that are sent from the device. Click to select the User Editable check box to allow the user to edit the e-mail message.

9.Select Signing and Encryption options from the drop-down menus. Click to select the User Editable check box to allow the user to change these options.

10.Select the default File Settings from the drop-down menus.

11.Click Apply to save changes.

To enable send to e-mail directly from the Device

1.On the Send to E-mail tab, select the Enable Send to E-mail check box.

2.Select directly from the device from the Send E-mails drop-down menu.

3.In the Device's SMTP Gateway text box, type the SMTP server TCP/IP address or hostname. If you do not know the SMTP address, click Find Gateway to find it, and then click Test to verify that it is a valid SMTP server.

NOTE: Some Device models only recognize TCP/IP addresses. In these cases, the hostname is converted to the equivalent TCP/IP address.

4.Use the Maximum Attachment Size drop-down list to control the size of the attachments that the e-mail server can accept. If an attachment exceeds the maximum size, it will be split between two or more e-mails.

5.If authentication has not been enabled, complete the E-mail Address in the Default 'From' Address group box. If the Device user does not provide a From e-mail address, this is the return address that will be used. To prohibit users from changing the return e-mail address, select the Prevent device user from changing the Default 'From:' Address check box. This prevents a user from impersonating someone else.

NOTE: If authentication is enabled, the Default 'From' Address group box is disabled. The e-mail address of the authenticated user is used for the From e-mail address.

6.Type the Display Name (optional). This name appears in the From: text box when the Device user first initiates a send-to-e-mail operation. This text box can be used to provide instructions to the Device user (with messages such as "Please type your e-mail address here").

ENWW Configuration 95