Features overview

This section gives a basic overview of the various features of the DSS.

E-mail

Route e-mail jobs from multiple devices through a single point. DSS makes it possible to route e-mail jobs either through DSS or directly from the device to the SMTP gateway. Routing e-mail through the DSS server simplifies SMTP security management in environments with Access Control List security on the SMTP gateways.

SMTP gateway redundancy. Multiple SMTP gateways for redundancy in delivering e-mail jobs.

Encrypted e-mail channel. DSS can provide a secure e-mail channel using SMTP over SSL.

Fax.

Manage analog fax settings. The DSS Configuration Utility provides an intuitive interface for managing fax settings on devices that have an analog fax accessory installed.

Electronic faxing. Integrates with LAN Fax and Internet Fax servers.

Address Books Devices attached to DSS have access to the DSS address books, which provide the following functionality:

Public Address Book. Allows the administrator to create an address book which is accessible from all attached devices.

Personal Address Book. Each user can create, use and manage a personal address book from any attached device.

Exchange Contacts. Each user can access their Microsoft Exchange® Contacts from the front panel of any attached device.

LDAP Replication. This feature allows access to the company directory while off-loading the LDAP servers.

Address Book Management. Allows the administrator to manage all DSS address books.

Workflow

Integration with third-party applications. The Workflow feature allows easy and consistent scanning into company workflow processes, either through a shared folder or FTP site. Metadata can be collected for each job using custom keys or built-in system prompts, allowing integration with third-party applications.

Optical Character Recognition (OCR)

Searchable documents. OCR processing of e-mail, folder and FTP jobs through the I.R.I.S OCR engine to create searchable output in file formats such as PDF, XPS, HTML, RTF etc.

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Chapter 1 Introduction to Digital Sending

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HP MFP Sending Software 4.9X manual Features overview, Fax