Configuring DSS address books

DSS uses address books to store e-mail addresses that a user types at the device. If user authentication is enabled on the device, addresses are stored in a user's personal DSS address book. Otherwise, the addresses are stored in a public DSS address book. These DSS address books are available to every digital sender or device that DSS supports. If the addresses that are contained in these address books are no longer needed, they can be deleted by clicking Clear in the DSS Address Books section of the Addressing tab. This lists all existing address books, so that one or more of them can be selected.

Configuring LDAP directory replication

The e-mail addresses and fax numbers in the address book come from several sources:

●The LDAP server on the network

●Destinations that users have previously specified at the control panel

●E-mail and fax address books that have been created by using the HP Address Book Manager

One of two methods can be used to synchronize the digital-sender address books with the LDAP server. Table 3-31 Address book synchronization on page 129 contains descriptions of these methods.

Table 3-31Address book synchronization

Method

Description

Effect at the control panel

 

 

 

Using a replicated LDAP address book

DSS takes a snapshot of the LDAP

As the user types the initial characters

 

server database and populates the

in a name, the device attempts to

 

device address book with the

complete the name from the names in

 

addresses that it finds. The

the address book. The user types more

 

Configuration Utility can be used to

characters until a match is found. When

 

either initiate the task manually or

the user selects a name, the associated

 

schedule it to run automatically at a

e-mail address is automatically

 

certain time.

selected.

 

 

 

Using an LDAP address book directly

Firmware in the device initiates and

The user types a partial name. The

 

resolves name queries directly with the

device shows the list of resulting names

 

LDAP server. The administrator does

from the LDAP server. When the user

 

not need to synchronize the address

selects a name, the associated e-mail

 

book with the LDAP server, either

address is automatically selected.

 

manually or according to a schedule.

 

 

 

 

NOTE: If the device is configured to use an LDAP address book directly, it cannot gain access to the replicated address book. If replication is used, only the display names and e-mail addresses are replicated.

ENWW

Configuration 129