HP MFP Sending Software 4.9X manual Configuring DSS address books, 31Address book synchronization

Configuring DSS address books

DSS uses address books to store e-mail addresses that a user types at the device. If user authentication is enabled on the device, addresses are stored in a user's personal DSS address book. Otherwise, the addresses are stored in a public DSS address book. These DSS address books are available to every digital sender or device that DSS supports. If the addresses that are contained in these address books are no longer needed, they can be deleted by clicking Clear in the DSS Address Books section of the Addressing tab. This lists all existing address books, so that one or more of them can be selected.

Configuring LDAP directory replication

The e-mail addresses and fax numbers in the address book come from several sources:

●The LDAP server on the network

●Destinations that users have previously specified at the control panel

●E-mail and fax address books that have been created by using the HP Address Book Manager

One of two methods can be used to synchronize the digital-sender address books with the LDAP server. Table 3-31 Address book synchronization on page 129 contains descriptions of these methods.

Table 3-31Address book synchronization

Method	Description	Effect at the control panel
Using a replicated LDAP address book	DSS takes a snapshot of the LDAP	As the user types the initial characters
	server database and populates the	in a name, the device attempts to
	device address book with the	complete the name from the names in
	addresses that it finds. The	the address book. The user types more
	Configuration Utility can be used to	characters until a match is found. When
	either initiate the task manually or	the user selects a name, the associated
	schedule it to run automatically at a	e-mail address is automatically
	certain time.	selected.
Using an LDAP address book directly	Firmware in the device initiates and	The user types a partial name. The
	resolves name queries directly with the	device shows the list of resulting names
	LDAP server. The administrator does	from the LDAP server. When the user
	not need to synchronize the address	selects a name, the associated e-mail
	book with the LDAP server, either	address is automatically selected.
	manually or according to a schedule.

NOTE: If the device is configured to use an LDAP address book directly, it cannot gain access to the replicated address book. If replication is used, only the display names and e-mail addresses are replicated.

ENWW Configuration 129