Beyond the basics
2.39
6. The display now shows:
5:Name :Upper
_or 5:Name :Upper
Bookkeeping_
The machine now is prompting you for a name for this mailbox. For example, you
may wish to name it Ernie if someone named Ernie is going to be the usual
recipient of SecureMail faxed to this mailbox.
If you do not wish to enter or change this mailbox’s name, skip to step 8.
If you do wish to enter or change this mailbox’s name, proceed to step 7.
If you wish to clear this SecureMail mailbox’s name, press CANCEL to erase all
characters in the mailbox name and proceed to step 7.
7. A mailbox’s name may be up to 16 characters in length. You enter the name the
same way you entered your fax name during EasyStart. We’ll review the process,
here. (If you’re changing a previously entered name, see the note at the end of this
step.)
Important: As in EasyStart, you enter letters and other non-numeric character s
through the one-touch keys.
5:Name :Upper
_
The word “Uppe r” means th e machine is currently set for ent ering only upper-case
letters. If you press R, the machine will see set it as an R (not an r).
To change it so that pressing a on e -to u ch k ey will produce a lower-case letter
rather than an upper-case letter, press ALPHABET. The display will change to:
5:Name :Lower
_
This means pressing one-touch keys w ill en te r lower-case letters: pressing R will
produce an r (not an R) on the display.
To switch back for upper-case entries, press ALPHABET.
To enter spaces, punctuation and symbols, enter the characters shown on the one-
touch keypad you want.
To use CODE function to enter a wide variety of characters, please review the
explanation on page 2.3. The v a st ma jo rity of the time , you w ill p ro b ab ly find the
ALPHABET key to be sufficient.
Note: If you make a mistake or want to erase characters entered in a previous
setting, press CANCEL to erase leftward. Or, if you want to change just
one character in the name, press to move the cursor leftward, or
to move it rightward, to that character and press CANCEL to erase it. Then
re-enter until the name is just as you want it.
8. Press ENTER to save the mailbox information. The display now shows:
S Mail No. 5
Enter I.D. Code:0000
The machine is asking for the SecureMail box’s four-digit ID code. This is the cod e
which, as we will see, one must enter in order to print a d ocu ment which any remote
SecureMail-compatible fax sends to this mailbox.
9. Check the following list to determine your next move.
• If, in step 7, you changed the name of an existing SecureMail mailbox and you
want to keep its ID code the same, skip to step 1 2 .
• If, in step 7, you entered a new mailbox name, proceed to step 10.
• If you wish to change the ID code of an existing mailbox, proceed to step 10.
10. Decide upon, and then write down, the four-digit SecureMail ID code (0001-9999)
for this mailbox and put it in a safe place.
Important: After you proceed with step 11, you (or other users whom you
designate) must know this code to print documents sent to this
mailbox.
Important: Do not use 0000 as a code.
11. Use the numeric keypad to enter the four-digit ID code for this mailbox.
12. Press ENTER to save the mailbox information.

Printing a SecureMail mailbox lis t

You can easily print a list of all the SecureMail mailboxes set up on your machine.
Change to Fax mode then press PROGRAM, E, 2, ENTER.
Note: To assure the security of the mailboxe s , the list doesn’t print the ID code.

Setting SecureMail storage time

Your fax machine can s tor e in c o ming d o c ume n ts in S e c ure Ma il ma ilb oxes (up to the limits
of its memory) as long as 31 days. After that, it automatically erases the documents. To set
the storage time:
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Press PROGRAM, E, 4, ENTER. The display shows:
S Mail Hold Time
Hold Time(1-31): 03