Beyond the basics
2.48

Activating (or turning off) department code protec t ion

Important: This feature will work only if you’ve set the passcode (see page 2.36).
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Press PROGRAM, M, 1, ENTER. The display shows:
Set Dept. Protect
Enter Passcode :****
3. Use the numeric keypad to enter the four-digit passcode.
Set Dept. Protect
Enter Passcode :6296
To change only one digit, repeatedly press to move leftward or to move
rightward until the cursor is under the digit, then, use the numeric keypad to enter
the correct digit.
4. Press ENTER.
Dept. Protect: Off
Program/Enter
5. Press PROGRAM once or twice until you see the setting you want.
Dept. Protect: On
Program/Enter
5. Press ENTER to save the setting.

Sending a fax using a department code

Note: For this operation to work, two things must be true :
• The four-digit department code must exist on your fax machine.
• You must know the department code.
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Insert the document.
3. Adjust resolution and contrast if necessary.
4. If you want to toggle between transmission from the feeder or from memory, press
MEMORY TRANSMIT.
Note: This toggle affects only a transmission from the ADF. Transmission from
the FBS is always memory transmission.
5. Enter the fax number by either pressing a one-touch key, entering a speed-dial
number or dialing from the numeric keypad.
6. Press START.
Enter Dept. Code
_
7. Use the numeric keypad to enter the appropriate four-digit department code. In this
example, we’ve entered 1555:
Enter Dept. Code
1555_
8. Press START again.

Printing the current department time list

You can print the current department time list. It will sho w a total communication time and
quantity of pages printed for each department code.
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Press PROGRAM, M, 4, ENTER.
Note: Until you clear the list (see “Clearing a department time list,” below), the
fax counts the total communication time and page quantity every time a
communication uses department coding.
The maximum time is 999:59:59 (999 hours, 59 minutes, 59 seconds);
after that, additional time goes uncounted.
The maximum page quantity is 65535; after that, additional pa g e s g o
uncounted.

Clearing the current department time list

To clear the current department time list:
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Press PROGRAM, M, 5, ENTER.
This operation clears the total communication time and page quantity for each department
code (but, of course, the codes themselves remain unaltered).