Beyond the basics
2.9
Considering call groups
As we’ll explain more fully later, your fax machine can broadcast — send the same fax
to numerous remote machines (see “Broadcasting,” pages 2.18–2.20). As you “train”
your autodialer, you may wish to set up call groups. These are sets of phone numbers,
arranged as you see fit, which make broadcasting simpler. For example, you may wish
to have one call group consisting of all your clients in a particular city, another group
with all of your field sales team members, another with all your vendors and still another
with the various financial institutions with which you do business. Also, one number
can belong to as many as 32 groups.
Your fax machine can store as many as 200 numbers in up to 32 different call groups. In
the following explanations of how to store autodialer numbers, you’ll see that it’s easy
to assign those number to call groups, for maximum convenience. Also, you can easily
print a directory of your call groups (see page 2.15).
Using one-touch numbers
As indicated previously, your fax machine will store up to 72 one-touch numbers by
using the keys marked 01–40 (fliptab A) and 41–72 (fliptab B).
Entering or changing a one-touch number
Important: To erase a number, see “Erasing a one-touch number” (pages 2.11–2.12).
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Press PROGRAM, A, 1, ENTER. Depending on whether you already have a
number entered for one-touch number 01, the display shows either:
Select One-Touch
01:No Number Stored or Select One-Touch
01:9-1-555-345-6789
If 01 is the key you want to set, skip to step 5. (However, our sample displays
from here on will say “02” rather than “01.”)
3. Press the one-touch key in which you want to store a number or change a
previously stored number. Here, we’ve selected 02 and the display
shows either:
Select One-Touch
02:No Number Stored Or Select One-Touch
02:9-1-555-987-6543
4. If you change your mind and wish to select a different one-touch key, just press
that key before going on step 5.
5. Press ENTER. Depending on whether you already have a number entered for
this one-touch number, the display now shows either:
02:Fax Number
_or 02:Fax Number
9-1-555-987-6543_
6. Use the numeric keypad to enter the number exactly as your machine should
dial it, including whatever access codes your phone system may require. (You
may want to review “Special dialing characters,” page 2.8.) The number can be
up to 40 characters in length:
02:Fax Number
9-1-555-929-2039_
Your display can show only 20 characters at a time. To view characters beyond
those 20 (such as with an international long-distance number), press to
scroll leftward or to scroll rightward.
Note: If you make a mistake or want to erase characters entered in a previous
setting, press CANCEL to erase leftward. Or, if you want to change just
one character in the number, press to move the cursor leftward, or
to move it rightward, to that character and press CANCEL to erase it.
Then re-enter until the number is just as you want it.
7. When the number is as you want it, press ENTER to store it.
8. The display now shows:
02:Alt. No.
_or 02:Alt. No.
9-1-555-987-6553_
You may now enter (or change) an alternate number, just as you entered the
regular number. This number, too, can be up to 40 characters long. During a
transmission or polling operation (see pages 2.31–2.33), your fax machine will
try to reach this alternate number only after failing with all redials (see pages
1.27–1.28) to the regular number. If all tries to the alternate number also fail,
the fax will sound a beeping alarm tone
If you do not wish to enter or change an alternate number, skip to step 9.
If you do wish to enter or change an alternate number, do so by using the
numeric keypad the same way did in step 5.
9. Press ENTER.