Beyond the basics
2.29
Entering the cover page message
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Press PROGRAM, K, 2, ENTER.
3. Now, use the one-touch keypad to enter a message for the cover page. The
message can be up to 40 characters in length. You enter the message the same way
you entered your fax name during EasyStart. We’ll review the process, here. (If
you’re changing a previously entered message, see the note at the end of this step.)
Important: As in EasyStart, you enter letters and other non-numeric character s
through the one-touch keys.
Cover Page :Upper
_
The word “Uppe r” means th e machine is currently set for ent ering only upper-case
letters. If you press R, the machine will see it as an R (not an r).
To change it so that pressing a on e -to u ch k ey will produce a lower-case letter
rather than an upper-case letter, press ALPHABET. The display will change to:
Cover Page :Lower
_
This means pressing one-touch keys w ill en te r lower-case letters: pressing R will
produce an r (not an R) on the display.
To switch back for upper-case entries, press ALPHABET again.
To enter spaces, punctuation and symbols, press CODE then enter the characters
shown on the one-touch keypad you want.
To use CODE to enter a wide variety of characters, please review the explanation on
page 2.3. The vast majority of the time, you will pro b ab ly find the ALPHABET key
to be sufficient.
Note: If you make a mistake or want to erase characters entered in a previous
setting, press CANCEL to erase leftward. Or, if you want to change just
one character in the message, press to move the cursor leftward, or
to move it rightward, to that character and press CANCEL to erase it.
Then re-enter until the message is just as you want it.
4. When the message is as you want it, press ENTER to save it.
Printing the cover page
To confirm that the cover page is as you wish, it’s easy to print a sample cover page from
your fax machine. Just press PROGRAM, K, 3, ENTER.
Managing your fax with its journal
and reports
Setting the activity journal
Just as a checkbook records your daily financial transactions, your fax machine keeps an
activity journal which records the machine’s 125 most recent fax transactions. For each, the
activity journal lists the following information :
• Assigned number, starting a new each day at 001
• Remote location called
• Resolution mode
• Starting date and time
• Duration, in minutes and seconds
• Length, in number of pages
• Department code (see pages 2.47 – 2.48)
• Result of the call — If preceded by an asterisk (*), this signifies an ECM communication
(see page 2.5).
• Any special operations — For example, a fax call made using an optional handset will
appear as “Manual”
If you wish, your fax machine will print the activity journal automatically after 125
transactions. To toggle this automatic printing on or off:
1. If the machine is in Fax mode, proceed to step 2.
If it is in Copy mode, press COPY/FAX to change to Fax mode.
2. Press PROGRAM, G, 1, ENTER. The display will show:
Auto Print: Off
Program/Enter
If this setting you see is acceptable, skip to step 3.
Otherwise, proceed to step 2.
3. To change the setting, press PROGRAM once or twice until your desired choice
appears. Here, we’ve chosen On.
Auto Print: On
Program/Enter
4. Press ENTER to save the setting.
Printing an activity journal manuall y
If you need to see an activity journal but can’t wait until your fax has finished the 125 fax
transactions and prints the journal automatically, just print the journal manually at any time
by pressing PROGRAM, G, 2, ENTER.