Sending Faxes from Your PC | HP LX specs

Sending Faxes from Your PC

With Eclipse FAX SE, you can create a document in any Windows application and then fax it from your PC. You can also fax a document to a file in order to use it later as a fax document (see "Faxing a Document to a File") and forward faxes you've received to other recipients (see "Forwarding a Fax").

Before sending a PC fax, you may want to create one or more Eclipse FAX SE phonebooks. You can create as many as six phonebooks (lists of related names and fax numbers) to simplify the process of sending faxes. Although you can create phonebooks from the Send Fax dialog box, it's easier to add phonebooks first, using the instructions under "Using Phonebooks."

You may also want to change the fax header, which is printed on top of every page of your outgoing faxes. The header is set up during installation, but you can change it any time by choosing OfficeJet Setup/Send Fax Setup from the HP OfficeJet LX Manager menu bar. For more information, see "Changing the Header for Your Outgoing Faxes" in chapter 2.

Note: Every time you send a fax with Eclipse FAX SE, a data file of the fax contents is added to your disk. These files can take up a considerable amount of disk space. For this reason, we recommend that you use the Send Log frequently to delete unneeded files.

Switching from Pulse to Tone Dialing

There may be times when you want to switch your Dialing Mode from Pulse to Tone while dialing a fax number in Eclipse FAX SE -- for example, if you want to enter a credit card number after dialing the fax number. For instructions, see "Switching from Pulse to Tone Dialing" in chapter 2.

Inserting a Pause in a Fax Number

You may sometimes want your HP OfficeJet LX to pause while dialing a number from Eclipse FAX SE; for example, if you need to wait for an access tone, or when you're using a credit card. For information, see "Inserting a Pause in a Fax Number" in chapter 2.

4. PC Faxes

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HP LX manual Sending Faxes from Your PC, Switching from Pulse to Tone Dialing, Inserting a Pause in a Fax Number

Contents

HP OfficeJet LX Safety Information Table of Contents Using the HP OfficeJet LX Manager Sending and Receiving Paper Faxes Page Page Printing and Making Copies Troubleshooting & Maintenance Key Things to Remember about Faxing If You Dont Read Anything Else Table below summarizes the HP OfficeJet LXs capabilities Summary Sending a Paper Fax Name and Fax Sending a Fax Directly from Your PCSend Fax button All Faxes button Confirming Your PC Fax Was Sent No action is required, with the exception noted below Receiving a Fax Receiving a Fax to the HP OfficeJet LX Receive/Setup dialog boxReceiving a Fax Directly to Your PC Page About This Manual Making Copies Topic Installing the HP OfficeJet LX Introduction Features OverviewSoftware Programs Before You Start When Youre Ready to Begin Verify the Package Contents Installing the Hardware HP OfficeJet LX Remove the Tape and Packing Material from Helpful Hints Install the Print Cartridge Using the HP OfficeJet LX Manager Introducing the HP OfficeJet LX Manager Running the HP OfficeJet LX Manager Using the HP OfficeJet LX Manager Window Using the HP OfficeJet LX Manager Help System Monitoring the Status of Your HP OfficeJet LX Using the Alert Options Setting Use Whenever You Need To Applies To Reviewing the Device SettingsRunning Eclipse FAX SE from the HP OfficeJet LX Manager PC. The factory setting is Route Received Faxes=To Printer Remote Service=OffBeep Volume=Soft Automatic Reduction=On Using Send Fax Setup Using the OfficeJet Setup MenuChanging the Header for Your Outgoing Faxes Setting Automatic Redial Selecting Tone or Pulse Dialing ModeSwitching from Pulse to Tone Dialing Dialing Mode box `11 Using Speed Dial Setup for Paper Faxes Only Valid Characters for Fax Numbers Inserting a Pause in a Speed Dial NumberValid Character Use in Fax Numbers Setting Up a Speed Dial Group Changing Scanned Image Quality Adjusting the ContrastGoal Do this Adjusting the Resolution Using Receive Fax SetupChanging the Receive Mode If This Is Your Situation Choose This Setting Changing the Number of Rings to Answer Setting Automatic Reduction Enabling Distinctive Ring Setting Backup Reception Receive Mode is set to Fax/TAM Enabling Remote ServiceEnabling Silent Detect Changing the Loaded Paper Size Routing Received Faxes Type of Sound Occurs When Control With Controlling Sound SettingsBeep Volume Volume Controlling Outgoing Fax Tones Controlling Rings and Beeps Controlling the Printing of Fax Logs Printing Logs and ReportsPrinting Fax Logs Last 30 faxes This heading Describes this information Printing Reports HP OfficeJet LX Speed Dial Report for Speed Dial Report Menu Settings Report Normal Error onlyLetter 8.5x11 Soft CR only PC-8Off 100% Self Test Report Menu Feature Current Setting Factory SettingFont Samples Acme Co 619 Current Settings Menu FeaturesFactory Settings This heading Describes this information Font Samples Power Fail Report Sending and Receiving Paper Faxes Do this Goal Use this setting For this goal Adjusting the Resolution Use this setting For these kinds of fax originals Adjusting the Contrast Press Start/Copy to begin Speed Dialing Using These buttonsFor this display Sending Paper Faxes to Multiple Fax Numbers Using These buttons For this displayPress Enter/Save not Start/Copy Then press Redial/Pause Redialing with the Redial/Pause Button Fax Settings Send Fax Later Using Do this These buttons For this displaySending a Paper Fax at a Future Time 5554138 Menu Fax Settings To cancel a to-be-polled setup Asking to Receive a Fax from Another Fax Machine Polling UsingDo this These buttons Faxing and Scanning Sending from and Receiving to Your PC Topic Introducing Eclipse FAX SE Running Eclipse FAX SE Using the Eclipse FAX SE Help SystemChoose File/Run Eclipse FAX SE Sending Faxes from Your PC Switching from Pulse to Tone DialingInserting a Pause in a Fax Number Resolution Preparing to Send a Fax Send SetupBest Available resolution is 204 x 196 dpi Viewing Your Eclipse FAX SE Cover Pages Viewing the Eclipse FAX SE Cover Pages Sending a Fax from a Windows Application Print Setup Commands for Selected Windows Applications Company box Phonebook box Using the Phonebook Button Changing the Selected Phonebook Using the Clear Button 2nd Sheets button Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Destination Date and Time Status Pages Duration Viewing Faxes Changing the DisplayViewing Fax Information Resending a Fax from the Send Log Rescheduling a Fax Printing a Fax Printing the Send LogDeleting Faxes Sending a Fax to More Than One Recipient Page Adding a New Phonebook Using Phonebooks Adding Names to a Phonebook Deleting a Phonebook Modifying a Phonebook Creating a Group of Names from One or More Phonebooks Using the Remove Button `25 Importing a File of Existing Entries Importing Names and Fax Numbers into Eclipse FAX SEFile Formats for Imported Phonebooks Importing a Winfax or CAS Phonebook Receiving Faxes on Your PC Preparing to Receive a Fax Receive SetupRouting Incoming Faxes to the PC Receiving a Fax to Your PC Date and Time Sender Status Pages Duration Using the Receive Log to View, Print, or Delete Faxes Printing the Receive Log Viewing Fax Information Forwarding a Fax Printing an Entire Fax from the Send or Receive Log Printing Faxes and Files Printing a File from Eclipse FAX SE Viewing a Fax Using Menus and Toolbars to View FaxesSupported File Types View Menu Menu Choose View/ResetTools Menu Zooming in on a Tool Name Use this tool to View Toolbar Opening a Page from Thumbnail View Thumbnail Toolbar Scanning and Faxing ScanningScanning Small Documents `41 Scanning and Printing Scanning and Viewing Faxing a Document to a File Using Advanced Eclipse FAX SE FeaturesFax to File button Page Faxing a Saved File from Eclipse FAX SE Adding Text to a Fax Method 3`Adding Text to a Fax from the Send or Receive Log Preparing the Document Edit tool Zoom tool Text tool Adding Text with the Edit Toolbar `49 Adding an Image to a Fax FAX SE Zooming Tips Using the Place Image Window to Add an Image `53 Preparing to Collect Documents Collecting Two or More Documents to Send as a FaxAppend Pages button Using the Collect Dialog Box Page Modifying Cover Pages Choose Edit/Select Using Letterhead and Second Sheets in Faxes Method 1 Faxing Your Existing Letterhead to a File Creating Letterhead and Second SheetsMethod 2 Scanning Your Existing Letterhead Method 3 Creating Letterhead in Eclipse FAX SE Saving Letterhead and Second Sheets Files in Eclipse FAX SE Fax Preview button Previewing Faxes Sending Faxes with Letterhead and Second Sheets Using the Fax Preview Feature Setting the New Page Paper Size File Type Filename Explanations Extension Managing Files Main Menu Bar Eclipse FAX SE Menu BarsFile Menu Options Send Menu Options Scan Menu Options Receive Menu OptionsHelp Menu Options File Open Menu Bar Menu Options View Menu OptionsTools Menu Options Special Menu Options Help Menu Cover Sheets Menu Bar Printing and Making Copies Tips for Loading Paper and Other Media Choosing Media Opening the HP OfficeJet LX Printer Options Using the HP OfficeJet LX Printer OptionsGoalDo this Set Print Quality to EconoFastPage Lotus 1-2-3, Release 4`File/Printer Setup Reviewing the Printer Settings Choosing the Grayscale Options Reviewing the Grayscale OptionsUse Whenever You Need To Print Halftone Intensity If you use DOS software applications Loading Envelopes Printing Envelopes With Windows Applications Controlling the Appearance Your Printed Documents Using the Printer Control Panel for DOS Printing Making Copies Controlling How Your Copies Will Look Making Reduced Copies Your Original Document Using the Front Panel Topic When and How to Use the Front Panel Using the Menu Buttons Entering Words and Symbols Using These buttonsMoving from one menu to another Do this Press Space once to insert a space Changing the Header for Your Outgoing Faxes Using Send Fax Setup Setting Up a Speed Dial Group Using Speed Dial SetupFax Settings Speed Dial Setup Group Dial Setup Fax/Copy Contrast Changing the Scanned Image Quality Changing the Receive Mode Using Receive Fax SetupDistinctive Ring Remote Service Paper Size Changing the Loaded Paper Size Changing Copy Reduction Copier Settings Copy Reduction Ringer Ring/Beep Volume Buttons Beeps Controlling Sound SettingsControlling Rings and Beeps Reports Send Fax Later Scheduling a Fax Controlling the Appearance of Your Printed Documents Printer Settings Troubleshooting Maintenance Getting Help Troubleshooting Troubleshooting Page MST Whom to call if youre in Canada For this error condition Error Notification Beeps, Blinking Light, MessageAn error interrupted an activity in progress Serious internal problem was detected. a Understanding the Displayed Messages Delayed fax Copy cancelledFax cancelled Close cover Unknown Fax failed fromFax in memory Memory full Fax printing DisabledFax reception Fax send failed Open cover Press StopClear copy jam If the document is not jammed Out of ink Load penReplace pen Out of paper Press Start to send Poll cancelledGroup full Printer busy Call for service Report cancelledCheck Settings Removing document Storing If the error number begins withMemory used xx% Turn power off/on System Error nnnTurn power off Waiting to dial Waiting for poll Lines or dots are Solving Problems While Printing, Faxing, or CopyingMissing from Characters Print cartridge has dried ink on the nose Last My phone call is cut off when I try to make a copy Cant receive a Eclipse Fax SE PC faxes quit during sending Maintaining Your HP OfficeJet LX Changing the Print Cartridge Helpful Hint Reference Product Specifications Printer Command Language Paper WeightInternal Fonts Character Set Support Paper Weight Faxes Sent Image Memory Scan ResolutionCompatibility Transmission Speed Copy Reduction Copy SpeedScan Margins Scan Width Multiple Copies Ordering Information Supply/Accessory HP Reorder Number Obtaining a Material Safety Data Sheet Msds One-Year Limited Warranty Warranty InformationWarranty Limitations Exclusions Regulatory Information Page `11 Network DOC Requirements Dxwrp IDHVFRUUHFO\ 5LQJVPRW6HUYLFVWDWXVRI$QVZU Hqwhulqj LFRQV+3FOLSVHI2IILFH$-HW/60DQDJHU MDP6HHJSDSHUMDP SDUDOOHOZK\FRQQHFWLQJLQWHUIDFHWRIRUFHFORVHGFDEOHIRUSULQWLQJ Diloh 4XLFN1RWHIHDWXUHFOLSVH$6 HOI7 Vpdoowkuhhphwkrgvgrfxphqwv Xqghuvfruhb Xsshufdvhohwwhuvkrzwrhqwhu HP Software License Agreement HP OfficeJet LX software