Importing Names and Fax Numbers into Eclipse FAX SE | HP LX guide

Importing Names and Fax Numbers into Eclipse FAX SE

If you already have a Winfax or CAS phonebook, you can import it directly into Eclipse FAX SE. You may also be able to import entries from an existing file that contains names, phone numbers, and fax numbers. Or, instead of making phonebook entries in Eclipse FAX SE, you can use another application to create your entries, and then import them into Eclipse FAX SE.

File Formats for Imported Phonebooks

Files in these formats can be imported into Eclipse FAX SE phonebooks. The filename must include the designated extension (.DBF, .TXT, and so on).

:Dbase format (*.DBF)

:Comma-delimited text (*.TXT)

:CR-delimited text (*.TXT)

:Winfax Phonebook (*.PB*)

:BTrieve format (*.DAT)

Importing a File of Existing Entries

1.Open the file in an application where it can be edited.

2.If necessary, edit the entries so that they have the following format:

(line 1)	Name (first, middle, last)
(line 2)	Company name
(line 3)	Fax number
(line 4)	Voice number
(line 5)	Notes (optional)
	Here are two sample entries, one with a note:

Jane Bennet Longbourn & Co. 111-2222 777-8888

Charles Bingley

Netherfield Park 222-3333 888-9999

Here's the latest news from headquarters.

3.Use your application's Save As feature to save the file in a format that can be imported into Eclipse FAX SE (see the box above). You may have to check the application's user's guide or do some experimenting to find a format that will work. (For Microsoft Word version 6.0, for example, the following formats are valid: Text Only and Text Only with Line Breaks.)

4`26

Image 94

HP LX manual Importing Names and Fax Numbers into Eclipse FAX SE, Importing a File of Existing Entries

Contents

HP OfficeJet LX Safety Information Table of Contents Using the HP OfficeJet LX Manager Sending and Receiving Paper Faxes Page Page Printing and Making Copies Troubleshooting & Maintenance If You Dont Read Anything Else Key Things to Remember about Faxing Summary Table below summarizes the HP OfficeJet LXs capabilities Sending a Paper Fax Name and Fax Sending a Fax Directly from Your PCSend Fax button Confirming Your PC Fax Was Sent All Faxes button Receiving a Fax No action is required, with the exception noted below Receiving a Fax to the HP OfficeJet LX Receive/Setup dialog boxReceiving a Fax Directly to Your PC Page Making Copies About This Manual Installing the HP OfficeJet LX Topic Introduction Features OverviewSoftware Programs When Youre Ready to Begin Before You Start Installing the Hardware Verify the Package Contents Remove the Tape and Packing Material from HP OfficeJet LX Helpful Hints Install the Print Cartridge Using the HP OfficeJet LX Manager Introducing the HP OfficeJet LX Manager Running the HP OfficeJet LX Manager Using the HP OfficeJet LX Manager Window Using the HP OfficeJet LX Manager Help System Using the Alert Options Monitoring the Status of Your HP OfficeJet LX Setting Use Whenever You Need To Applies To Reviewing the Device SettingsRunning Eclipse FAX SE from the HP OfficeJet LX Manager Beep Volume=Soft Remote Service=OffPC. The factory setting is Route Received Faxes=To Printer Automatic Reduction=On Using Send Fax Setup Using the OfficeJet Setup MenuChanging the Header for Your Outgoing Faxes Switching from Pulse to Tone Dialing Selecting Tone or Pulse Dialing ModeSetting Automatic Redial Dialing Mode box Using Speed Dial Setup for Paper Faxes Only `11 Valid Characters for Fax Numbers Inserting a Pause in a Speed Dial NumberValid Character Use in Fax Numbers Setting Up a Speed Dial Group Changing Scanned Image Quality Adjusting the ContrastGoal Do this Changing the Receive Mode Using Receive Fax SetupAdjusting the Resolution If This Is Your Situation Choose This Setting Setting Automatic Reduction Changing the Number of Rings to Answer Setting Backup Reception Enabling Distinctive Ring Receive Mode is set to Fax/TAM Enabling Remote ServiceEnabling Silent Detect Routing Received Faxes Changing the Loaded Paper Size Beep Volume Controlling Sound SettingsType of Sound Occurs When Control With Volume Controlling Rings and Beeps Controlling Outgoing Fax Tones Printing Fax Logs Printing Logs and ReportsControlling the Printing of Fax Logs Last 30 faxes This heading Describes this information Printing Reports Speed Dial Report HP OfficeJet LX Speed Dial Report for Menu Settings Report Letter 8.5x11 Error onlyNormal Soft CR only PC-8Off 100% Font Samples Menu Feature Current Setting Factory SettingSelf Test Report Acme Co 619 Factory Settings Menu FeaturesCurrent Settings This heading Describes this information Font Samples Power Fail Report Sending and Receiving Paper Faxes Goal Do this Adjusting the Resolution Use this setting For this goal Adjusting the Contrast Use this setting For these kinds of fax originals Press Start/Copy to begin Speed Dialing Using These buttonsFor this display Sending Paper Faxes to Multiple Fax Numbers Using These buttons For this displayPress Enter/Save not Start/Copy Redialing with the Redial/Pause Button Then press Redial/Pause Fax Settings Send Fax Later Using Do this These buttons For this displaySending a Paper Fax at a Future Time 5554138 To cancel a to-be-polled setup Menu Fax Settings Asking to Receive a Fax from Another Fax Machine Polling UsingDo this These buttons Faxing and Scanning Sending from and Receiving to Your PC Topic Introducing Eclipse FAX SE Running Eclipse FAX SE Using the Eclipse FAX SE Help SystemChoose File/Run Eclipse FAX SE Sending Faxes from Your PC Switching from Pulse to Tone DialingInserting a Pause in a Fax Number Resolution Preparing to Send a Fax Send SetupBest Available resolution is 204 x 196 dpi Viewing the Eclipse FAX SE Cover Pages Viewing Your Eclipse FAX SE Cover Pages Print Setup Commands for Selected Windows Applications Sending a Fax from a Windows Application Using the Phonebook Button Company box Phonebook box Using the Clear Button Changing the Selected Phonebook 2nd Sheets button Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Destination Date and Time Status Pages Duration Viewing Faxes Changing the DisplayViewing Fax Information Rescheduling a Fax Resending a Fax from the Send Log Printing a Fax Printing the Send LogDeleting Faxes Sending a Fax to More Than One Recipient Page Using Phonebooks Adding a New Phonebook Adding Names to a Phonebook Modifying a Phonebook Deleting a Phonebook Using the Remove Button Creating a Group of Names from One or More Phonebooks `25 Importing a File of Existing Entries Importing Names and Fax Numbers into Eclipse FAX SEFile Formats for Imported Phonebooks Importing a Winfax or CAS Phonebook Receiving Faxes on Your PC Preparing to Receive a Fax Receive SetupRouting Incoming Faxes to the PC Receiving a Fax to Your PC Using the Receive Log to View, Print, or Delete Faxes Date and Time Sender Status Pages Duration Viewing Fax Information Printing the Receive Log Forwarding a Fax Printing Faxes and Files Printing an Entire Fax from the Send or Receive Log Printing a File from Eclipse FAX SE Viewing a Fax Using Menus and Toolbars to View FaxesSupported File Types View Menu Tools Menu Choose View/ResetMenu Zooming in on a View Toolbar Tool Name Use this tool to Thumbnail Toolbar Opening a Page from Thumbnail View Scanning and Faxing ScanningScanning Small Documents `41 Scanning and Viewing Scanning and Printing Faxing a Document to a File Using Advanced Eclipse FAX SE FeaturesFax to File button Page Faxing a Saved File from Eclipse FAX SE Adding Text to a Fax Preparing the Document Method 3`Adding Text to a Fax from the Send or Receive Log Adding Text with the Edit Toolbar Edit tool Zoom tool Text tool `49 Adding an Image to a Fax FAX SE Using the Place Image Window to Add an Image Zooming Tips `53 Preparing to Collect Documents Collecting Two or More Documents to Send as a FaxAppend Pages button Using the Collect Dialog Box Page Modifying Cover Pages Choose Edit/Select Using Letterhead and Second Sheets in Faxes Method 2 Scanning Your Existing Letterhead Creating Letterhead and Second SheetsMethod 1 Faxing Your Existing Letterhead to a File Method 3 Creating Letterhead in Eclipse FAX SE Saving Letterhead and Second Sheets Files in Eclipse FAX SE Sending Faxes with Letterhead and Second Sheets Fax Preview button Previewing Faxes Using the Fax Preview Feature Setting the New Page Paper Size Managing Files File Type Filename Explanations Extension File Menu Options Eclipse FAX SE Menu BarsMain Menu Bar Send Menu Options Scan Menu Options Receive Menu OptionsHelp Menu Options File Open Menu Bar Tools Menu Options View Menu OptionsMenu Options Special Menu Options Cover Sheets Menu Bar Help Menu Printing and Making Copies Choosing Media Tips for Loading Paper and Other Media GoalDo this Using the HP OfficeJet LX Printer OptionsOpening the HP OfficeJet LX Printer Options Set Print Quality to EconoFastPage Lotus 1-2-3, Release 4`File/Printer Setup Reviewing the Printer Settings Use Whenever You Need To Print Halftone Reviewing the Grayscale OptionsChoosing the Grayscale Options Intensity If you use DOS software applications Loading Envelopes Printing Envelopes With Windows Applications Controlling the Appearance Your Printed Documents Using the Printer Control Panel for DOS Printing Making Copies Controlling How Your Copies Will Look Making Reduced Copies Your Original Document Using the Front Panel Topic When and How to Use the Front Panel Using the Menu Buttons Entering Words and Symbols Using These buttonsMoving from one menu to another Do this Press Space once to insert a space Using Send Fax Setup Changing the Header for Your Outgoing Faxes Fax Settings Speed Dial Setup Using Speed Dial SetupSetting Up a Speed Dial Group Group Dial Setup Changing the Scanned Image Quality Fax/Copy Contrast Changing the Receive Mode Using Receive Fax SetupDistinctive Ring Remote Service Changing the Loaded Paper Size Paper Size Copier Settings Copy Reduction Changing Copy Reduction Ringer Ring/Beep Volume Buttons Beeps Controlling Sound SettingsControlling Rings and Beeps Reports Scheduling a Fax Send Fax Later Printer Settings Controlling the Appearance of Your Printed Documents Troubleshooting Maintenance Troubleshooting Getting Help Troubleshooting Page MST Whom to call if youre in Canada An error interrupted an activity in progress Error Notification Beeps, Blinking Light, MessageFor this error condition Serious internal problem was detected. a Understanding the Displayed Messages Fax cancelled Copy cancelledDelayed fax Close cover Fax in memory Fax failed fromUnknown Memory full Fax reception DisabledFax printing Fax send failed Clear copy jam Press StopOpen cover If the document is not jammed Replace pen Load penOut of ink Out of paper Group full Poll cancelledPress Start to send Printer busy Check Settings Report cancelledCall for service Removing document Storing If the error number begins withMemory used xx% Turn power off/on System Error nnnTurn power off Waiting for poll Waiting to dial Missing from Solving Problems While Printing, Faxing, or CopyingLines or dots are Characters Print cartridge has dried ink on the nose Last My phone call is cut off when I try to make a copy Cant receive a Eclipse Fax SE PC faxes quit during sending Maintaining Your HP OfficeJet LX Changing the Print Cartridge Helpful Hint Reference Product Specifications Internal Fonts Paper WeightPrinter Command Language Character Set Support Compatibility Image Memory Scan ResolutionPaper Weight Faxes Sent Transmission Speed Scan Margins Copy SpeedCopy Reduction Scan Width Multiple Copies Supply/Accessory HP Reorder Number Ordering Information Obtaining a Material Safety Data Sheet Msds Warranty Limitations Warranty InformationOne-Year Limited Warranty Exclusions Regulatory Information Page `11 Network DOC Requirements Dxwrp IDHVFRUUHFO\ 5LQJVPRW6HUYLFVWDWXVRI$QVZU Hqwhulqj LFRQV+3FOLSVHI2IILFH$-HW/60DQDJHU MDP6HHJSDSHUMDP SDUDOOHOZK\FRQQHFWLQJLQWHUIDFHWRIRUFHFORVHGFDEOHIRUSULQWLQJ Diloh 4XLFN1RWHIHDWXUHFOLSVH$6 HOI7 Vpdoowkuhhphwkrgvgrfxphqwv Xqghuvfruhb Xsshufdvhohwwhuvkrzwrhqwhu HP Software License Agreement HP OfficeJet LX software