Receiving Faxes on Your PC | HP LX instruction

Receiving Faxes on Your PC

Before you begin receiving PC faxes, you may want to change the Receive Setup options, as described below. Once a PC fax has been received, you can use the Receive Log to view, print, and delete it. You can also forward a fax you've received from the Receive Log.

Note: Each time you receive a fax with Eclipse FAX SE, a data file that contains the contents is added to your disk. These files can take up a considerable amount of disk space. For this reason, we recommend that you delete unneeded files frequently with the Receive Log.

Preparing to Receive a Fax (Receive Setup)

To access the setup options for receiving faxes, choose Receive/Setup from the Eclipse FAX SE menu bar. The Receive Setup dialog box appears.

:Click the Notify on Receipt button if you want Eclipse FAX SE to display a message whenever you receive a PC fax. (The HP OfficeJet LX Manager and the control panel will always display "fax received" messages.)

:Click the Print on Receipt button if you want to receive faxes both to your PC and to the printer. Remember that To PC must also be selected in the HP OfficeJet LX Manager.

Routing Incoming Faxes to the PC

If you need to change or check the Route Received Faxes option, follow these steps. Remember that you can change this setting at any time.

1.Open the HP OfficeJet LX Manager by double-clicking on the HP OfficeJet LX Manager icon. The HP OfficeJet LX Manager window appears.

2.From the menu, choose OfficeJet Setup/Route Received Faxes, then choose To PC.

4`28

Image 96

HP LX manual Receiving Faxes on Your PC, Preparing to Receive a Fax Receive Setup, Routing Incoming Faxes to the PC

Contents

HP OfficeJet LX Safety Information Table of Contents Using the HP OfficeJet LX Manager Sending and Receiving Paper Faxes Page Page Printing and Making Copies Troubleshooting & Maintenance If You Dont Read Anything Else Key Things to Remember about Faxing Summary Table below summarizes the HP OfficeJet LXs capabilities Sending a Paper Fax Sending a Fax Directly from Your PC Name and FaxSend Fax button Confirming Your PC Fax Was Sent All Faxes button Receiving a Fax No action is required, with the exception noted below Receive/Setup dialog box Receiving a Fax to the HP OfficeJet LXReceiving a Fax Directly to Your PC Page Making Copies About This Manual Installing the HP OfficeJet LX Topic Features Overview IntroductionSoftware Programs When Youre Ready to Begin Before You Start Installing the Hardware Verify the Package Contents Remove the Tape and Packing Material from HP OfficeJet LX Helpful Hints Install the Print Cartridge Using the HP OfficeJet LX Manager Introducing the HP OfficeJet LX Manager Running the HP OfficeJet LX Manager Using the HP OfficeJet LX Manager Window Using the HP OfficeJet LX Manager Help System Using the Alert Options Monitoring the Status of Your HP OfficeJet LX Reviewing the Device Settings Setting Use Whenever You Need To Applies ToRunning Eclipse FAX SE from the HP OfficeJet LX Manager Remote Service=Off PC. The factory setting is Route Received Faxes=To PrinterBeep Volume=Soft Automatic Reduction=On Using the OfficeJet Setup Menu Using Send Fax SetupChanging the Header for Your Outgoing Faxes Selecting Tone or Pulse Dialing Mode Setting Automatic RedialSwitching from Pulse to Tone Dialing Dialing Mode box Using Speed Dial Setup for Paper Faxes Only `11 Inserting a Pause in a Speed Dial Number Valid Characters for Fax NumbersValid Character Use in Fax Numbers Setting Up a Speed Dial Group Adjusting the Contrast Changing Scanned Image QualityGoal Do this Using Receive Fax Setup Adjusting the ResolutionChanging the Receive Mode If This Is Your Situation Choose This Setting Setting Automatic Reduction Changing the Number of Rings to Answer Setting Backup Reception Enabling Distinctive Ring Enabling Remote Service Receive Mode is set to Fax/TAMEnabling Silent Detect Routing Received Faxes Changing the Loaded Paper Size Controlling Sound Settings Type of Sound Occurs When Control WithBeep Volume Volume Controlling Rings and Beeps Controlling Outgoing Fax Tones Printing Logs and Reports Controlling the Printing of Fax LogsPrinting Fax Logs Last 30 faxes This heading Describes this information Printing Reports Speed Dial Report HP OfficeJet LX Speed Dial Report for Menu Settings Report Error only NormalLetter 8.5x11 Soft PC-8 CR onlyOff 100% Menu Feature Current Setting Factory Setting Self Test ReportFont Samples Acme Co 619 Menu Features Current SettingsFactory Settings This heading Describes this information Font Samples Power Fail Report Sending and Receiving Paper Faxes Goal Do this Adjusting the Resolution Use this setting For this goal Adjusting the Contrast Use this setting For these kinds of fax originals Press Start/Copy to begin Using These buttons Speed DialingFor this display Using These buttons For this display Sending Paper Faxes to Multiple Fax NumbersPress Enter/Save not Start/Copy Redialing with the Redial/Pause Button Then press Redial/Pause Using Do this These buttons For this display Fax Settings Send Fax LaterSending a Paper Fax at a Future Time 5554138 To cancel a to-be-polled setup Menu Fax Settings Using Asking to Receive a Fax from Another Fax Machine PollingDo this These buttons Faxing and Scanning Sending from and Receiving to Your PC Topic Introducing Eclipse FAX SE Using the Eclipse FAX SE Help System Running Eclipse FAX SEChoose File/Run Eclipse FAX SE Switching from Pulse to Tone Dialing Sending Faxes from Your PCInserting a Pause in a Fax Number Preparing to Send a Fax Send Setup ResolutionBest Available resolution is 204 x 196 dpi Viewing the Eclipse FAX SE Cover Pages Viewing Your Eclipse FAX SE Cover Pages Print Setup Commands for Selected Windows Applications Sending a Fax from a Windows Application Using the Phonebook Button Company box Phonebook box Using the Clear Button Changing the Selected Phonebook 2nd Sheets button Using the Special Options If You Get a Busy Signal Sending a Quick Note from Eclipse FAX SE Destination Date and Time Status Pages Duration Changing the Display Viewing FaxesViewing Fax Information Rescheduling a Fax Resending a Fax from the Send Log Printing the Send Log Printing a FaxDeleting Faxes Sending a Fax to More Than One Recipient Page Using Phonebooks Adding a New Phonebook Adding Names to a Phonebook Modifying a Phonebook Deleting a Phonebook Using the Remove Button Creating a Group of Names from One or More Phonebooks `25 Importing Names and Fax Numbers into Eclipse FAX SE Importing a File of Existing EntriesFile Formats for Imported Phonebooks Importing a Winfax or CAS Phonebook Preparing to Receive a Fax Receive Setup Receiving Faxes on Your PCRouting Incoming Faxes to the PC Receiving a Fax to Your PC Using the Receive Log to View, Print, or Delete Faxes Date and Time Sender Status Pages Duration Viewing Fax Information Printing the Receive Log Forwarding a Fax Printing Faxes and Files Printing an Entire Fax from the Send or Receive Log Printing a File from Eclipse FAX SE Using Menus and Toolbars to View Faxes Viewing a FaxSupported File Types View Menu Choose View/Reset MenuTools Menu Zooming in on a View Toolbar Tool Name Use this tool to Thumbnail Toolbar Opening a Page from Thumbnail View Scanning Scanning and FaxingScanning Small Documents `41 Scanning and Viewing Scanning and Printing Using Advanced Eclipse FAX SE Features Faxing a Document to a FileFax to File button Page Faxing a Saved File from Eclipse FAX SE Adding Text to a Fax Preparing the Document Method 3`Adding Text to a Fax from the Send or Receive Log Adding Text with the Edit Toolbar Edit tool Zoom tool Text tool `49 Adding an Image to a Fax FAX SE Using the Place Image Window to Add an Image Zooming Tips `53 Collecting Two or More Documents to Send as a Fax Preparing to Collect DocumentsAppend Pages button Using the Collect Dialog Box Page Modifying Cover Pages Choose Edit/Select Using Letterhead and Second Sheets in Faxes Creating Letterhead and Second Sheets Method 1 Faxing Your Existing Letterhead to a FileMethod 2 Scanning Your Existing Letterhead Method 3 Creating Letterhead in Eclipse FAX SE Saving Letterhead and Second Sheets Files in Eclipse FAX SE Sending Faxes with Letterhead and Second Sheets Fax Preview button Previewing Faxes Using the Fax Preview Feature Setting the New Page Paper Size Managing Files File Type Filename Explanations Extension Eclipse FAX SE Menu Bars Main Menu BarFile Menu Options Send Menu Options Receive Menu Options Scan Menu OptionsHelp Menu Options File Open Menu Bar View Menu Options Menu OptionsTools Menu Options Special Menu Options Cover Sheets Menu Bar Help Menu Printing and Making Copies Choosing Media Tips for Loading Paper and Other Media Using the HP OfficeJet LX Printer Options Opening the HP OfficeJet LX Printer OptionsGoalDo this Set Print Quality to EconoFastPage Lotus 1-2-3, Release 4`File/Printer Setup Reviewing the Printer Settings Reviewing the Grayscale Options Choosing the Grayscale OptionsUse Whenever You Need To Print Halftone Intensity If you use DOS software applications Loading Envelopes Printing Envelopes With Windows Applications Controlling the Appearance Your Printed Documents Using the Printer Control Panel for DOS Printing Making Copies Controlling How Your Copies Will Look Making Reduced Copies Your Original Document Using the Front Panel Topic When and How to Use the Front Panel Using the Menu Buttons Using These buttons Entering Words and SymbolsMoving from one menu to another Do this Press Space once to insert a space Using Send Fax Setup Changing the Header for Your Outgoing Faxes Using Speed Dial Setup Setting Up a Speed Dial GroupFax Settings Speed Dial Setup Group Dial Setup Changing the Scanned Image Quality Fax/Copy Contrast Using Receive Fax Setup Changing the Receive ModeDistinctive Ring Remote Service Changing the Loaded Paper Size Paper Size Copier Settings Copy Reduction Changing Copy Reduction Controlling Sound Settings Ringer Ring/Beep Volume Buttons BeepsControlling Rings and Beeps Reports Scheduling a Fax Send Fax Later Printer Settings Controlling the Appearance of Your Printed Documents Troubleshooting Maintenance Troubleshooting Getting Help Troubleshooting Page MST Whom to call if youre in Canada Error Notification Beeps, Blinking Light, Message For this error conditionAn error interrupted an activity in progress Serious internal problem was detected. a Understanding the Displayed Messages Copy cancelled Delayed faxFax cancelled Close cover Fax failed from UnknownFax in memory Memory full Disabled Fax printingFax reception Fax send failed Press Stop Open coverClear copy jam If the document is not jammed Load pen Out of inkReplace pen Out of paper Poll cancelled Press Start to sendGroup full Printer busy Report cancelled Call for serviceCheck Settings Removing document If the error number begins with StoringMemory used xx% System Error nnn Turn power off/onTurn power off Waiting for poll Waiting to dial Solving Problems While Printing, Faxing, or Copying Lines or dots areMissing from Characters Print cartridge has dried ink on the nose Last My phone call is cut off when I try to make a copy Cant receive a Eclipse Fax SE PC faxes quit during sending Maintaining Your HP OfficeJet LX Changing the Print Cartridge Helpful Hint Reference Product Specifications Paper Weight Printer Command LanguageInternal Fonts Character Set Support Image Memory Scan Resolution Paper Weight Faxes SentCompatibility Transmission Speed Copy Speed Copy ReductionScan Margins Scan Width Multiple Copies Supply/Accessory HP Reorder Number Ordering Information Obtaining a Material Safety Data Sheet Msds Warranty Information One-Year Limited WarrantyWarranty Limitations Exclusions Regulatory Information Page `11 Network DOC Requirements Dxwrp IDHVFRUUHFO\ 5LQJVPRW6HUYLFVWDWXVRI$QVZU Hqwhulqj LFRQV+3FOLSVHI2IILFH$-HW/60DQDJHU MDP6HHJSDSHUMDP SDUDOOHOZK\FRQQHFWLQJLQWHUIDFHWRIRUFHFORVHGFDEOHIRUSULQWLQJ Diloh 4XLFN1RWHIHDWXUHFOLSVH$6 HOI7 Vpdoowkuhhphwkrgvgrfxphqwv Xqghuvfruhb Xsshufdvhohwwhuvkrzwrhqwhu HP Software License Agreement HP OfficeJet LX software