About OCR software | HP 3200 manual

About OCR software

Optical Character Recognition (OCR) is a technology that recognizes letters in a scanned image and converts them into ASCII characters, or editable text. OCR programs convert some text more accurately than other text. Because OCR technology is never perfect, proofread all converted text carefully to ensure the characters have been correctly interpreted.

These types of text convert most accurately:

ltext in standard fonts

ltext in 9-point font or larger

lcrisp, clear text

lblack text on a white background

These types of text might convert less accurately:

ltext close to non-text elements, such as bullets, lines, or graphics

ltext in spreadsheets, tables, or forms

lletters that have gaps, that “bleed” along their edges, or that touch other letters

lunderlined text

ltext on colored paper

Note	Handwriting cannot be converted.
	If you have problems with your OCR software, see "Problem Solving

	and Product Maintenance," or the OCR software Help for more
	information.

138 Chapter 7 - Scanning

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HP 3200 manual About OCR software

Contents

LaserJet All-in-one Page User guide Warranty Copyright and License Safety Information Potential Shock Hazard Trademark CreditsPage Contents Faxing Printing Copying Problem Solving and Product Maintenance Scanning Appendix a Specifications Appendix B Service and Support Information Glossary Index Introduction Other resources for product information Using this guide with your product functionality Getting to Know the Product Can I? When the product is directly connected to a computerWhat you can do with the product What you can do with the product When the product is connected to a network What you can do with the product Identifying product components Control panel lights and keys Using the control panel menu structure Control panel main menu and first submenu Main Menu Submenu Identifying hardware parts Page Selecting print media Selecting media to print Print media sizes Paper type English Metric Selecting items for faxing, copying, or scanning To load normal print media Loading print mediaLoading print media to be faxed, copied, or scanned To load special items To load the paper input tray Loading media to be printedLoading the paper input tray Using the single-sheet input slot To print using the single-sheet input slot Output path. See To select the output path on Selecting the output path To select the output path Features available only through the software Using the HP LaserJet Director Windows Mac OS Director To turn off the HP LaserJet DirectorButton Description Mac OS Getting to Know the Product Managing General Default Settings, Logs Reports To change the default paper size Changing general default settingsChanging the default paper size for the paper input tray To change ring volume Changing sound volumeTo change the fax sounds line monitor volume To change the alarm volume To change control panel key press volume Restoring factory defaults To restore factory defaultsChanging the language on the display panel To change the language on the display panel Managing logs and reports Printing the fax activity log To print the fax activity log Setting the fax activity log to print automatically To set when the fax log prints To print a fax call report Setting when the fax call report printsPrinting a fax call report To set when fax call reports print Including the first page of each fax on the fax call report Printing a one-touch, speed-dial, and group- dial report Printing the control panel menu structureTo print a one-touch, speed-dial and group-dial report To print the control panel menu structure Printing a configuration report To print a configuration reportPrinting the block fax list To print the block fax list Printing a PCL font list Printing a PostScript font listTo print a PCL font list To print a PostScript font list Printing all fax reports Printing a T.30 protocol trace reportTo print all fax reports To print a T.30 protocol trace report Setting when the T.30 protocol trace report prints To set when the T.30 protocol trace reports prints Managing General Default Settings, Logs, and Reports Faxing Sending faxes To send a fax Sending faxes to one recipientQuickly programming speed-dial codes or One-touch keys To quickly program speed-dial codes or one-touch keys To send a fax using a group-dial code Sending faxes to multiple recipients To send a fax to an ad-hoc group Sending a fax at a future time To send a fax at a future time Redialing manually To redial manually To adjust the contrast Adjusting the resolution for the current job To adjust the resolutionResolution options Choose this resolution For this result Photo Best quality for graphics and photos Canceling the current fax job Canceling a fax job using Fax Job StatusTo cancel the current fax job To cancel a fax job using Job Status Receiving faxes when you hear fax tones Receiving faxes Reprinting faxes To reprint faxes To block or unblock fax numbers using the control panel Blocking or unblocking fax numbers To unblock a single fax number use the or key to select Advanced send fax features and settings About speed-dial codes, one-touch keys, and group-dial codes Programming speed-dial codes and one- touch keys To program speed-dial codes and one-touch keys To delete speed-dial codes and one-touch keys Programming a one-touch key for alternate long distance To program a one-touch key for alternate long distance Programming group-dial codes To program group-dial codes To delete group-dial codes To delete an individual in a group-dial code Use the or key to select Delete # in Group and then press Using Manual Dial Sending a fax by dialing from a telephoneTo use Manual Dial To send a fax by dialing from a telephone Using dialing characters Inserting a pause or wait into a fax numberTo insert a pause or wait Key number Contains these characters Changing the information in the fax header Changing the date and time Changing the fax number and company name To change the default contrast To select tone- or pulse-dialing Selecting tone- or pulse-dialing modeTo change the default resolution To turn the Redial On No Answer on or off Changing how the product redialsTo turn the Redial On Busy option on or off Inserting a dial prefix To set the dial prefix Changing the detect dial tone setting To change detect dial tone Advanced receive fax features and settings Using fax forwarding To use fax forwarding Requesting a fax from another fax machine polling To request a fax from another fax machine Clearing faxes from memory To clear faxes from memory To set the answer mode to automatic or manual Changing how the product answers incoming faxes Changing answer ring patterns What is ring pattern service?How do I get the service? How will I know if it’s working? To change answer ring patterns Enabling an extension phone Changing the silence-detect mode To change the silence detect mode Changing autoreduction for incoming faxes To change autoreduction for incoming faxes To enable stamp received faxes Enabling stamp received faxes Setting error correction To set error correction To send a fax from the software Faxing using the softwareSending faxes from the software To turn the Receive to PC setting off from the control panel Receiving faxes to your computer Customizing your own fax cover sheet To customize your own fax cover sheet Windows To customize your own fax cover sheet Mac OS Faxing Printing Printer drivers Choosing a printer driver Gaining access to the printer driver Printers Printer tasks Printing on letterhead and envelopes To print on letterhead To print on envelopes Printing on special media To print on special media Saving toner when printing drafts Stopping a print job Printing on both sides of paper To print on both sides of paper Creating and using watermarks Printing multiple pages on one sheet of paper Printer settings Changing the resolution Saving printer settings for different print jobs Tips for printing envelopes Printing TipsTips for printing custom sizes Tips for printing labels Copying Copying tasks Making black and white copies Making color copies To make black and white copies Reducing or enlarging copies for the current job Adjusting copy quality for the current jobTo adjust the copy quality To reduce or enlarge copies Default Copy Settings To change the default copy quality Changing the default copy qualityChanging the default copy contrast To change the default copy size Changing the default copy sizeTo change the default copy contrast Changing the default copy collation To set the default copy collation Changing the default number of copies To change the default number of copies Copying Scanning Scanning basics To scan using the HP LaserJet Director Scanning from the product softwareStarting a scan Windows Mac OS Page To do this Click this Button Working with scanned itemsTo work with scanned items Zoom Out mode About OCR software Scanning from the product control panel Using the Scan key to scanTo scan using the Scan key Adding or deleting scan destinations To add or delete scan destinations Mac OS Scanning with TWAIN-enabled software Sending e-mail from the product To send e-mail using Microsoft Windows 98, 2000, and NTSending scanned items as e-mail attachments To send e-mail using Microsoft Windows To send e-mail using Macintosh OS 8.6 Sending e-mail in an alternative mode To e-mail in an alternative mode Scanning Problem Solving and Product Maintenance General troubleshooting checklist Using the phone cord supplied with the product? Resolving fax problemsFax setup checklist Phone company services HP LaserJet product shared with another device Telephone answering machine TAM General fax problems Problem Cause Solution Sending fax problems Faxes you send Are not arrivingAt the receiving Fax machine Receiving fax problems Incoming fax Calls are notBeing answered By the product Faxes do not Print asExpected Faxes routed to Faxes are not Printing or arePrinting Incorrectly at Resolving printing problems General printing problems Error printing to Not respondingAfter Print is Selected When printing Selected Software, orScreen stating Parallel Error writing to Unknown, or it Is blank Cannot access PortFrom an MS DOS program Printing problems when using MS-DOS Click Restart the computer in MS-DOS modeTo establish basic communication to the product Response from computer Results or needed action Resolving copying problems Either light or Dark verticalLines run Through Resolving scanning problems Scanner stops ScanningScanning is Extremely slow Scanned text is Not editableNot enough Disk space Items loaded Feeder tray fallForward out Tray Clearing jams from the printer path areas Resolving paper feed problemsCauses and solutions of jams in printer path areas Pages are Coming outCurled or Wrinkled Long pages are Are crooked FrequentlyFeeding Multiple sheets Slot Paper inputSheet input Clearing feed jams in the paper input areas To clear a jam from the interior areaPage Page Paper feed problems in scanner path areas Clearing jams from the scanner path areas Frequently from Document Clearing jams from the scanner path area To clear jams from the scanner path areaPage Resolving image quality problems Resolving image quality problems See Specks on See Stains or See Horizontal See Repeating Sent faxes too light or too dark Light print partialLight print entire Edges of image not printing Dropouts Faded print or white streaks Lines Specks Stains or smudges Repeating defects Horizontal black streaks or smearsRepeating image Toner smear Loose toner Skew Gray background Misformed characters Scanned images are too light or too dark Vertical white lines White spots on black Curl or wave Black Blank pages Wrinkles or creases Tire tracks Resolving control panel error messages Message Cause Solution Canceled Copy Count FAX Memory JOB Settings Power Fail Reserved Common Macintosh problems Problems in the Chooser Printing errors USB problems Software troubleshooting Selecting an alternate PPD To select an alternate PPD Resolving PostScript Errors Renaming the printer driver Problem Cause Solution Restoring the factory defaults To reset the product Uninstalling the software To uninstall the software on a Windows-compatibleComputer Delete these items Located To clean the print paper path Product MaintenanceCleaning the print paper path Page Cleaning the scanner path To clean the scanner pathPage Page Recalibrating the scanner Managing HP LaserJet toner cartridgesTo recalibrate the scanner Recycling toner cartridges Extending toner life by redistributing toner Page Page Using Memory DIMMs Adding memoryPage Testing the Dimm installation Removing DIMMs Page To install a new document scanner separation pad Installing a new document scanner separation padWhen to replace the document scanner separation pad Problem Solving and Product Maintenance Specifications Product specifications Overall specifications Faxing specifications Printing specifications Copying specifications Scanning specifications Paper specifications Supported paper sizes Paper weight equivalence table approximate Laser safety statement Transportation FCC regulations FCC part 68 requirements Telephone consumer protection act U.S IC CS-03 requirements Regulatory information for European Union countries New Zealand Telecom Regulatory Notices Declaration of conformity EMC Canadian DOC regulations Environmental product stewardship programThis HP LaserJet printer design eliminates Ozone production This HP LaserJet printer design reduces Energy consumption Toner consumption Paper usePlastics LaserJet Printing Supplies Returns Paper Material safety data sheet Battery SpecificationsQuantity per product Lithium type solid Chapter a Specifications Warranty information Hewlett-Packard limited warranty statement Chapter B Service and Support Information Repackaging guidelines Obtaining hardware serviceReturning the unit Service information form What needs to be done? Software license agreement HP Software License TermsPage HP Customer Care Obtaining Software Customer Care Options Worldwide HP sales and service offices Finland France Middle-East Region Netherlands New Zealand Norway Spain Sweden Ordering parts JetDirect print Servers Ordering software United States and Canada Chapter B Service and Support Information BaseT BaseTX10/100-BaseTX Actual size Brightness ChooserCollapse Collate Dcx Dedicated lineDistinctive ring Dots per inch dpi Fax settings FaxFax functions File format HP Web JetAdmin software and HP JetAdmin software HP LaserJet Director toolbarHypertext links Jpg NetBEUI NetBIOS Extended User Interface NetWareNode Optical Character Recognition OCR software Public switched telephone network Pstn ResolutionPrint server Printer driver Summary information TifToken ring TrueType fonts Zoom out Windows sharingZoom Chapter Glossary Index Index See also websites See also group-dial codes one-touch buttons speed-dial codes Index Index See also special media adding Mexico, website for Adjusting 173 identifying 22 paper input support part number Index Index Index Index Index Page Copyright 2001 Hewlett-Packard company