LaserJet all-in-one
user guide
hp LaserJet 3200/3200m
printer · fax · copier · scanner
Page
hp LaserJet 3200/3200m product
user guide
Warranty
Copyright and License
Safety Information
Trademark Credits
This product is approved for use only in
Potential Shock Hazard
Page
Contents
3 Managing General Default Settings, Logs, and Reports
1 About This Guide
2 Getting to Know the Product
4 Faxing
5 Printing
6 Copying
8 Problem Solving and Product Maintenance
7 Scanning
8 Contents
Appendix A Specifications
Appendix B Service and Support Information
Glossary Index
10 Contents
About This Guide
Introduction
Other resources for product information
Using this guide with your product functionality
For procedures you can do from the control panel
This icon
Appears
Getting to Know the Product
Introduction
When the product is directly connected to a computer
What you can do with the product
Can I?
What you can do with the product
When the product is connected to a network
16 Chapter 2 - Getting to Know the Product
What you can do with the product
Identifying product components
Control panel lights and keys
15 14
Using the control panel menu structure
FAX JOB STATUS
Identifying hardware parts
1 Front paper path door 2 Document output slot
3 Document release door/control panel 4 Printer door
5 Printer door release latches
6 Document feeder tray 7 Paper output bin 8 Single-sheet input slot
9 Paper input tray 10 Paper input guides 11 Special media lever
22 Chapter 2 - Getting to Know the Product
Selecting print media
Selecting media to print
Print media sizes
Paper type
English
Metric
Selecting items for faxing, copying, or scanning
Loading print media
Loading print media to be faxed, copied, or scanned
To load normal print media
To load special items
Loading media to be printed
Loading the paper input tray
To load the paper input tray
Using the single-sheet input slot
To print using the single-sheet input slot
3 Readjust the guides to center the sheet
output path. See “To select the output path” on page
30 Chapter 2 - Getting to Know the Product
If you have loaded special media, make sure to choose the lower paper
Selecting the output path
To select the output path
Features available only through the software
Using the HP LaserJet Director
Windows Mac OS
To turn off the HP LaserJet Director
Button
Description
Windows
Mac OS
36 Chapter 2 - Getting to Know the Product
Managing General Default Settings, Logs and Reports
Introduction
Hint
Changing general default settings
Changing the default paper size for the paper input tray
To change the default paper size
Changing sound volume
To change the fax sounds line monitor volume
To change ring volume
To change the alarm volume
To change control panel key press volume
Restoring factory defaults
To restore factory defaults
Changing the language on the display panel
To change the language on the display panel
Managing logs and reports
Printing the fax activity log
To print the fax activity log
Setting the fax activity log to print automatically
To set when the fax log prints
Setting when the fax call report prints
Printing a fax call report
To print a fax call report
To set when fax call reports print
Including the first page of each fax on the fax call report
To include the first page of each fax on the fax call report
Printing a one-touch, speed-dial, and group- dial report
Printing the control panel menu structure
To print a one-touch, speed-dial and group-dial report
To print the control panel menu structure
Printing a configuration report
To print a configuration report
Printing the block fax list
To print the block fax list
Printing a PCL font list
Printing a PostScript font list
To print a PCL font list
To print a PostScript font list
Printing all fax reports
Printing a T.30 protocol trace report
To print all fax reports
To print a T.30 protocol trace report
Setting when the T.30 protocol trace report prints
To set when the T.30 protocol trace reports prints
52 Chapter 3 - Managing General Default Settings, Logs, and Reports
Faxing
Introduction
Hint
Sending faxes
Sending faxes to one recipient
Quickly programming speed-dial codes or
To send a fax
Hint
one-touch keys
To quickly program speed-dial codes or one-touch keys
To send a fax using a group-dial code
Sending faxes to multiple recipients
Hint
To send a fax to an ad-hoc group
Sending a fax at a future time
To send a fax at a future time
Hint
Redialing manually
To redial manually
To adjust the contrast
Adjusting the resolution for the current job
To adjust the resolution
Resolution options
Choose this resolution
Choose this resolution
For this result
Photo
Best quality for graphics and photos
Canceling the current fax job
Canceling a fax job using Fax Job Status
To cancel the current fax job
To cancel a fax job using Job Status
Receiving faxes when you hear fax tones
Receiving faxes
Reprinting faxes
To reprint faxes
To block or unblock fax numbers using the control panel
Blocking or unblocking fax numbers
To unblock a single fax number use the or key to select
68 Chapter 4 - Faxing
Advanced send fax features and settings
About speed-dial codes, one-touch keys, and group-dial codes
Programming speed-dial codes and one- touch keys
To program speed-dial codes and one-touch keys
Hint
To delete speed-dial codes and one-touch keys
Programming a one-touch key for alternate long distance
To program a one-touch key for alternate long distance
This procedure is more easily accomplished from the software
Hint
Programming group-dial codes
To program group-dial codes
Hint
To delete group-dial codes
To delete an individual in a group-dial code
Deleting all speed-dial codes, one-touch keys, and group-dials codes
To delete all speed-dial codes, one-touch keys, and group-dials codes
Using Manual Dial
Sending a fax by dialing from a telephone
To use Manual Dial
To send a fax by dialing from a telephone
Using dialing characters
Inserting a pause or wait into a fax number
To insert a pause or wait
Key number
Changing the information in the fax header
Changing the date and time
Changing the fax number and company name
Hint
Changing the default contrast and resolution for outgoing faxes
To change the default contrast
Hint
Selecting tone- or pulse-dialing mode
To change the default resolution
To select tone- or pulse-dialing
Changing how the product redials
To turn the Redial On Busy option on or off
To turn the Redial On No Answer on or off
Inserting a dial prefix
To set the dial prefix
Changing the detect dial tone setting
To change detect dial tone
Advanced receive fax features and settings
Using fax forwarding
To use fax forwarding
Requesting a fax from another fax machine polling
To request a fax from another fax machine
Clearing faxes from memory
To clear faxes from memory
To set the answer mode to automatic or manual
Changing how the product answers incoming faxes
What is ring pattern service?
How do I get the service?
Changing answer ring patterns
How will I know if it’s working?
To change answer ring patterns
Enabling an extension phone
Changing the silence-detect mode
To change the silence detect mode
Changing autoreduction for incoming faxes
To change autoreduction for incoming faxes
To enable stamp received faxes
Enabling stamp received faxes
Setting error correction
To set error correction
Faxing using the software
Sending faxes from the software
To send a fax from the software
To turn the Receive to PC setting off from the control panel
Receiving faxes to your computer
Customizing your own fax cover sheet
To customize your own fax cover sheet Windows
To customize your own fax cover sheet Mac OS
102 Chapter 4 - Faxing
Printing
Introduction
Printer drivers
Choosing a printer driver
Gaining access to the printer driver
Operating System Change default settings
settings from a software
Temporarily change
Printer tasks
Use the product to do the following procedures
l Stopping a print job l Saving toner when printing drafts
l Creating and using watermarks
Printing on letterhead and envelopes
To print on letterhead
To print on envelopes
Printing on special media
To print on special media
Saving toner when printing drafts
Stopping a print job
Printing on both sides of paper
AB CD
To print on both sides of paper
Creating and using watermarks
Printing multiple pages on one sheet of paper
Printer settings
Changing the resolution
Saving printer settings for different print jobs
Printing Tips
Tips for printing custom sizes
Tips for printing envelopes
Tips for printing labels
Copying
Introduction
Hint
Copying tasks
Making black and white copies
Making color copies
To make black and white copies
To adjust the contrast
Adjusting copy quality for the current job
To adjust the copy quality
Reducing or enlarging copies for the current job
To reduce or enlarge copies
LETTER, LEGAL TO A4, or A4 TO LETTER, LETTER TO A4, or CUSTOM 25-200%
Default Copy Settings
l Changing the default copy quality
l Changing the default copy contrast l Changing the default copy size
l Changing the default copy collation
Changing the default copy quality
Changing the default copy contrast
To change the default copy quality
Changing the default copy size
To change the default copy contrast
To change the default copy size
Changing the default copy collation
To set the default copy collation
Changing the default number of copies
To change the default number of copies
130 Chapter 6 - Copying
Scanning
Introduction
Scanning basics
To scan using the HP LaserJet Director
Scanning from the product software
Starting a scan
Windows
Mac OS
4 Select a scan destination
Working with scanned items
To work with scanned items
To do this
Click this
Zoom Out mode
About OCR software
Using the Scan key to scan
To scan using the Scan key
Scanning from the product control panel
Adding or deleting scan destinations
To add or delete scan destinations
Windows
Mac OS
Scanning with TWAIN-enabled software
To send e-mail using Microsoft Windows 98, 2000, and NT
Sending scanned items as e-mail attachments
Sending e-mail from the product
To send e-mail using Microsoft Windows
To send e-mail using Macintosh OS 8.6 and
Sending e-mail in an alternative mode
To e-mail in an alternative mode
146 Chapter 7 - Scanning
Problem Solving and Product Maintenance
Introduction
General troubleshooting checklist
Resolving fax problems
Fax setup checklist
Using the phone cord supplied with the product?
Is the Fax/Phone line connector seated into the back of the product?
Is your phone line service dedicated, shared, PBX, or a roll-over?
Phone company services
HP LaserJet product shared with another device
Telephone answering machine TAM
General fax problems
Problem
Solution
Cause
Sending fax problems
Problem
Solution
Cause
Problem
Solution
154 Chapter 8 - Problem Solving and Product Maintenance
Cause
Receiving fax problems
Problem
Solution
Cause
Problem
Solution
Cause
Getting Started Guide to check the
Problem
Solution
that the power cord is securely connected
resolution typically results in better quality
Problem
Solution
158 Chapter 8 - Problem Solving and Product Maintenance
Cause
Resolving printing problems
General printing problems
See also “Resolving image quality problems” on page
Problem
Problem
Solution
160 Chapter 8 - Problem Solving and Product Maintenance
Cause
Problem
Solution
drive, or network switchbox connected to
feature is selected in the program you are
Problem
Solution
162 Chapter 8 - Problem Solving and Product Maintenance
Details tab. If there is a Port Settings
Printing problems when using MS-DOS
To establish basic communication to the product
2 Click Restart the computer in MS-DOS mode
Response from computer
Resolving copying problems
Problem
Solution
164 Chapter 8 - Problem Solving and Product Maintenance
Problem
Solution
Resolving copying problems
Cause
Resolving scanning problems
Problem
Solution
Unable to
Problem
Solution
Resolving scanning problems
Cause
Problem
Solution
168 Chapter 8 - Problem Solving and Product Maintenance
Cause
Problem
Solution
Cause
Items loaded in
Resolving paper feed problems
Causes and solutions of jams in printer path areas
Clearing jams from the printer path areas
Problem
Solution
Resolving paper feed problems
The paper’s weight or surface finish might
Problem
Solution
172 Chapter 8 - Problem Solving and Product Maintenance
Cause
Problem
Solution
Make sure the guides are not adjusted too
Cause
Clearing feed jams in the paper input areas
To clear a jam from the interior area
Do not pull the sheet straight up. This can damage the printer
176 Chapter 8 - Problem Solving and Product Maintenance
Paper feed problems in scanner path areas
Clearing jams from the scanner path areas
Problem
Solution
178 Chapter 8 - Problem Solving and Product Maintenance
Cause
Clearing jams from the scanner path area
To clear jams from the scanner path area
180 Chapter 8 - Problem Solving and Product Maintenance
Resolving image quality problems
182 Chapter 8 - Problem Solving and Product Maintenance
Light print partial page
Light print entire page
Sent faxes too light or too dark
Edges of image not printing
Dropouts
Faded print or white streaks
Lines
Specks
Stains or smudges
Horizontal black streaks or smears
Repeating image
Repeating defects
Toner smear
Loose toner
Page skew
Gray background
Misformed characters
Scanned images are too light or too dark
Vertical white lines
White spots on black
Curl or wave
Black page
Blank pages
Wrinkles or creases
Tire tracks
5 Make sure the media type and quality meet HP specifications
194 Chapter 8 - Problem Solving and Product Maintenance
Resolving control panel error messages
Resolving control panel error messages
CANCELED FAX
196 Chapter 8 - Problem Solving and Product Maintenance
CANCELED SEND
There was an internal error in the product
Wait for the product to finish the current
the jam, close the document feeder tray
198 Chapter 8 - Problem Solving and Product Maintenance
NOT ALLOWED
An invalid date was entered, such as June
fax because of low memory or some other
Ask the sender to try resending the fax
but could not determine that the caller was
200 Chapter 8 - Problem Solving and Product Maintenance
PRINTER DOOR
IS EMPTY. ADD
PRINTER TRAY
CANCELED FAX
fax was busy. The product has cancelled
CONNTECT TO
NUMBER NOT
Common Macintosh problems
This section covers the following common Macintosh problems
l Problems in the Chooser l Printing errors l USB problems
l Resolving PostScript Errors
Problems in the Chooser
Problem
Solution
Common Macintosh problems
Printing errors
USB problems
Problem
Solution
Problem
Solution
Software troubleshooting
Hardware troubleshooting
Selecting an alternate PPD
To select an alternate PPD
Problem
Solution
Resolving PostScript Errors
Renaming the printer driver
Problem
Solution
208 Chapter 8 - Problem Solving and Product Maintenance
Cause
Restoring the factory defaults
To reset the product
Uninstalling the software
To uninstall the software on a Windows-compatible
To uninstall the software on a Macintosh-compatible computer
computer
Product Maintenance
Cleaning the print paper path
To clean the print paper path
212 Chapter 8 - Problem Solving and Product Maintenance
Cleaning the scanner path
To clean the scanner path
214 Chapter 8 - Problem Solving and Product Maintenance
8 Go to “Recalibrating the scanner” on page
Recalibrating the scanner
Managing HP LaserJet toner cartridges
To recalibrate the scanner
Recycling toner cartridges
Extending toner life by redistributing toner
218 Chapter 8 - Problem Solving and Product Maintenance
To redistribute toner
Product Maintenance
Using Memory DIMMs
Adding memory
Product Maintenance
Testing the DIMM installation
Removing DIMMs
224 Chapter 8 - Problem Solving and Product Maintenance
CAUTION Store the DIMM chip in an antistatic bag
5 Close the product memory door
Installing a new document scanner separation pad
When to replace the document scanner separation pad
To install a new document scanner separation pad
226 Chapter 8 - Problem Solving and Product Maintenance
Specifications
Introduction
Product specifications
Overall specifications
Physical
Electrical
Faxing specifications
Printing specifications
Specification
Specification
Copying specifications
Scanning specifications
Specification
Specification
Paper specifications
Supported paper sizes
Input for paper input tray and single-sheet input slot
Input for document feeder tray
Paper weight equivalence table approximate
Laser safety statement
Transportation
FCC regulations
FCC part 68 requirements
Telephone consumer protection act U.S
IC CS-03 requirements
Regulatory information for European Union countries
New Zealand Telecom Regulatory Notices
Declaration of conformity
conforms to the following Product Specifications Safety EMC
Product Name
Model Number
Canadian DOC regulations
Environmental product stewardship program
This HP LaserJet printer design eliminates Ozone production
This HP LaserJet printer design reduces Energy consumption
Toner consumption
Paper use
Plastics
LaserJet Printing Supplies
Returns
Paper
Material safety data sheet
Battery Specifications
Quantity per product
Lithium type solid
244 Chapter A - Specifications
Service and Support Information
Warranty information
Hewlett-Packard limited warranty statement
246 Chapter B - Service and Support Information
Obtaining hardware service
Returning the unit
Repackaging guidelines
Service information form
What needs to be done?
Software license agreement
250 Chapter B - Service and Support Information
HP Customer Care
Obtaining Software
Call
Australia
Customer Care Options Worldwide
European HP Customer Care and In-Country Support
Open Monday through Friday 830-1800 CET
Ireland
Argentina
Australia
AustriaBelgium
China
Finland
France
Germany
Greece
Middle-East Region
Netherlands
New Zealand
Norway
Spain
Sweden
Switzerland
Ukraine
Ordering parts
accessories
Replacement
Description or use
JetDirect print
servers
Supplementary
documentation
Ordering software
Ordering software
260 Chapter B - Service and Support Information
Glossary
10-BaseT
100-BaseTX
10/100-BaseTX
brightness
Chooser
collapse
collate
dedicated line
distinctive ring
dots per inch dpi
EconoMode
fax settings
fax functions
file format
grayscale
HP Web JetAdmin software and HP JetAdmin software
HP LaserJet Director toolbar
hypertext links
IPX/SPX
NetBEUI NetBIOS Extended User Interface
NetWare
node
Optical Character Recognition OCR software
public switched telephone network PSTN
resolution
print server
See HP JetDirect print server
summary information
TCP/IP
Token ring
TrueType fonts
Windows sharing
zoom in
zoom out
270 Chapter - Glossary
Index
272 Index
See also websites
274 Index
Page
276 Index
See also special media adding
278 Index
See also special media adding
adjusting 173 identifying 22 paper input support part number
Index
280 Index
Index
282 Index
Page
284 Index
Page
Copyright 2001 Hewlett-Packard company