Faxing | HP 3200 manual

Faxing

	Introduction
	All users can fax to and from the product. The product operates just
	like a regular fax machine; you do not have to install the software or
	have the computer on for it to work. From the control panel, you can
	send and receive paper faxes and adjust all settings needed for
	faxing.
	Normally, received faxes are printed at the product. However, you
	can choose to have incoming faxes routed to your computer if it is
	directly connected to the product, or to another fax machine.
	This section provides an overview of faxing capabilities from the
	control panel, as well as information about fax default settings.

Hint	You can find out what product settings are currently selected by printing
	a configuration report (see “Printing a configuration report” on
	page 48).

EN	Introduction 53

Image 55

HP 3200 manual Faxing

Contents

LaserJet All-in-one Page User guide Copyright and License Warranty Trademark Credits Safety Information Potential Shock HazardPage Contents Faxing Copying Printing Scanning Problem Solving and Product Maintenance Appendix B Service and Support Information Appendix a Specifications Glossary Index Other resources for product information Introduction Using this guide with your product functionality Getting to Know the Product What you can do with the product When the product is directly connected to a computerCan I? What you can do with the product When the product is connected to a network What you can do with the product Control panel lights and keys Identifying product components Using the control panel menu structure Main Menu Submenu Control panel main menu and first submenu Identifying hardware parts Page Selecting media to print Selecting print media Paper type English Metric Print media sizes Selecting items for faxing, copying, or scanning Loading print media to be faxed, copied, or scanned Loading print mediaTo load normal print media To load special items Loading the paper input tray Loading media to be printedTo load the paper input tray To print using the single-sheet input slot Using the single-sheet input slot Output path. See To select the output path on To select the output path Selecting the output path Using the HP LaserJet Director Features available only through the software Windows Mac OS Button Description To turn off the HP LaserJet DirectorDirector Mac OS Getting to Know the Product Managing General Default Settings, Logs Reports Changing the default paper size for the paper input tray Changing general default settingsTo change the default paper size To change the fax sounds line monitor volume Changing sound volumeTo change ring volume To change control panel key press volume To change the alarm volume To change the language on the display panel Restoring factory defaultsTo restore factory defaults Changing the language on the display panel Managing logs and reports To print the fax activity log Printing the fax activity log To set when the fax log prints Setting the fax activity log to print automatically Printing a fax call report Setting when the fax call report printsTo print a fax call report Including the first page of each fax on the fax call report To set when fax call reports print To print the control panel menu structure Printing a one-touch, speed-dial, and group- dial reportPrinting the control panel menu structure To print a one-touch, speed-dial and group-dial report To print the block fax list Printing a configuration reportTo print a configuration report Printing the block fax list To print a PostScript font list Printing a PCL font listPrinting a PostScript font list To print a PCL font list To print a T.30 protocol trace report Printing all fax reportsPrinting a T.30 protocol trace report To print all fax reports To set when the T.30 protocol trace reports prints Setting when the T.30 protocol trace report prints Managing General Default Settings, Logs, and Reports Faxing Sending faxes Quickly programming speed-dial codes or Sending faxes to one recipientTo send a fax To quickly program speed-dial codes or one-touch keys One-touch keys Sending faxes to multiple recipients To send a fax using a group-dial code To send a fax to an ad-hoc group To send a fax at a future time Sending a fax at a future time To redial manually Redialing manually To adjust the contrast Choose this resolution For this result Adjusting the resolution for the current jobTo adjust the resolution Resolution options Photo Best quality for graphics and photos To cancel a fax job using Job Status Canceling the current fax jobCanceling a fax job using Fax Job Status To cancel the current fax job Receiving faxes Receiving faxes when you hear fax tones To reprint faxes Reprinting faxes Blocking or unblocking fax numbers To block or unblock fax numbers using the control panel To unblock a single fax number use the or key to select Advanced send fax features and settings About speed-dial codes, one-touch keys, and group-dial codes To program speed-dial codes and one-touch keys Programming speed-dial codes and one- touch keys To delete speed-dial codes and one-touch keys To program a one-touch key for alternate long distance Programming a one-touch key for alternate long distance To program group-dial codes Programming group-dial codes To delete an individual in a group-dial code To delete group-dial codes Use the or key to select Delete # in Group and then press To send a fax by dialing from a telephone Using Manual DialSending a fax by dialing from a telephone To use Manual Dial Key number Contains these characters Using dialing charactersInserting a pause or wait into a fax number To insert a pause or wait Changing the date and time Changing the information in the fax header Changing the fax number and company name To change the default contrast To change the default resolution Selecting tone- or pulse-dialing modeTo select tone- or pulse-dialing To turn the Redial On Busy option on or off Changing how the product redialsTo turn the Redial On No Answer on or off To set the dial prefix Inserting a dial prefix To change detect dial tone Changing the detect dial tone setting Advanced receive fax features and settings To use fax forwarding Using fax forwarding To request a fax from another fax machine Requesting a fax from another fax machine polling To clear faxes from memory Clearing faxes from memory Changing how the product answers incoming faxes To set the answer mode to automatic or manual How do I get the service? What is ring pattern service?Changing answer ring patterns To change answer ring patterns How will I know if it’s working? Enabling an extension phone To change the silence detect mode Changing the silence-detect mode To change autoreduction for incoming faxes Changing autoreduction for incoming faxes Enabling stamp received faxes To enable stamp received faxes To set error correction Setting error correction Sending faxes from the software Faxing using the softwareTo send a fax from the software Receiving faxes to your computer To turn the Receive to PC setting off from the control panel To customize your own fax cover sheet Windows Customizing your own fax cover sheet To customize your own fax cover sheet Mac OS Faxing Printing Choosing a printer driver Printer drivers Printers Gaining access to the printer driver Printer tasks To print on letterhead Printing on letterhead and envelopes To print on envelopes Printing on special media To print on special media Stopping a print job Saving toner when printing drafts Printing on both sides of paper To print on both sides of paper Printing multiple pages on one sheet of paper Creating and using watermarks Changing the resolution Printer settings Saving printer settings for different print jobs Tips for printing custom sizes Printing TipsTips for printing envelopes Tips for printing labels Copying Copying tasks Making black and white copies To make black and white copies Making color copies To adjust the copy quality Adjusting copy quality for the current jobReducing or enlarging copies for the current job To reduce or enlarge copies Default Copy Settings Changing the default copy contrast Changing the default copy qualityTo change the default copy quality To change the default copy contrast Changing the default copy sizeTo change the default copy size To set the default copy collation Changing the default copy collation To change the default number of copies Changing the default number of copies Copying Scanning Scanning basics Windows To scan using the HP LaserJet DirectorScanning from the product software Starting a scan Mac OS Page To work with scanned items Working with scanned itemsTo do this Click this Button Zoom Out mode About OCR software To scan using the Scan key Using the Scan key to scanScanning from the product control panel To add or delete scan destinations Adding or deleting scan destinations Mac OS Scanning with TWAIN-enabled software Sending scanned items as e-mail attachments To send e-mail using Microsoft Windows 98, 2000, and NTSending e-mail from the product To send e-mail using Macintosh OS 8.6 To send e-mail using Microsoft Windows To e-mail in an alternative mode Sending e-mail in an alternative mode Scanning Problem Solving and Product Maintenance General troubleshooting checklist Fax setup checklist Resolving fax problemsUsing the phone cord supplied with the product? Phone company services Telephone answering machine TAM HP LaserJet product shared with another device Problem Cause Solution General fax problems Sending fax problems Fax machine Faxes you sendAre not arriving At the receiving Receiving fax problems By the product Incoming faxCalls are not Being answered Faxes routed to Faxes do notPrint as Expected Incorrectly at Faxes are notPrinting or are Printing General printing problems Resolving printing problems Selected Error printing toNot responding After Print is Parallel When printingSelected Software, or Screen stating DOS program Error writing toUnknown, or it Is blank Cannot access Port From an MS Response from computer Results or needed action Printing problems when using MS-DOSClick Restart the computer in MS-DOS mode To establish basic communication to the product Resolving copying problems Through Either light orDark vertical Lines run Resolving scanning problems Extremely slow Scanner stopsScanning Scanning is Disk space Scanned text isNot editable Not enough Tray Items loadedFeeder tray fall Forward out Causes and solutions of jams in printer path areas Resolving paper feed problemsClearing jams from the printer path areas Long pages are Pages areComing out Curled or Wrinkled Multiple sheets Are crookedFrequently Feeding Sheet input Paper inputSlot To clear a jam from the interior area Clearing feed jams in the paper input areasPage Page Clearing jams from the scanner path areas Paper feed problems in scanner path areas Frequently from Document To clear jams from the scanner path area Clearing jams from the scanner path areaPage Resolving image quality problems Resolving image quality problems See Specks on See Stains or See Horizontal See Repeating Light print entire Light print partialSent faxes too light or too dark Dropouts Edges of image not printing Lines Faded print or white streaks Stains or smudges Specks Repeating image Horizontal black streaks or smearsRepeating defects Loose toner Toner smear Gray background Skew Scanned images are too light or too dark Misformed characters White spots on black Vertical white lines Black Curl or wave Wrinkles or creases Blank pages Tire tracks Message Cause Solution Resolving control panel error messages Canceled Copy Count FAX Memory JOB Settings Power Fail Reserved Common Macintosh problems Problems in the Chooser USB problems Printing errors Software troubleshooting To select an alternate PPD Selecting an alternate PPD Renaming the printer driver Resolving PostScript Errors Problem Cause Solution To reset the product Restoring the factory defaults Delete these items Located Uninstalling the softwareTo uninstall the software on a Windows-compatible Computer Cleaning the print paper path Product MaintenanceTo clean the print paper path Page To clean the scanner path Cleaning the scanner pathPage Page Recycling toner cartridges Recalibrating the scannerManaging HP LaserJet toner cartridges To recalibrate the scanner Extending toner life by redistributing toner Page Page Adding memory Using Memory DIMMsPage Testing the Dimm installation Removing DIMMs Page When to replace the document scanner separation pad Installing a new document scanner separation padTo install a new document scanner separation pad Problem Solving and Product Maintenance Specifications Overall specifications Product specifications Printing specifications Faxing specifications Scanning specifications Copying specifications Supported paper sizes Paper specifications Paper weight equivalence table approximate Transportation Laser safety statement FCC regulations FCC part 68 requirements Telephone consumer protection act U.S IC CS-03 requirements New Zealand Telecom Regulatory Notices Regulatory information for European Union countries EMC Declaration of conformity This HP LaserJet printer design reduces Energy consumption Canadian DOC regulationsEnvironmental product stewardship program This HP LaserJet printer design eliminates Ozone production LaserJet Printing Supplies Toner consumptionPaper use Plastics Paper Returns Lithium type solid Material safety data sheetBattery Specifications Quantity per product Chapter a Specifications Hewlett-Packard limited warranty statement Warranty information Chapter B Service and Support Information Returning the unit Obtaining hardware serviceRepackaging guidelines What needs to be done? Service information form HP Software License Terms Software license agreementPage Obtaining Software HP Customer Care Customer Care Options Worldwide HP sales and service offices Finland France New Zealand Norway Middle-East Region Netherlands Spain Sweden Ordering parts Servers JetDirect print United States and Canada Ordering software Chapter B Service and Support Information Actual size BaseTBaseTX 10/100-BaseTX Collate BrightnessChooser Collapse Dots per inch dpi DcxDedicated line Distinctive ring File format Fax settingsFax Fax functions Jpg HP Web JetAdmin software and HP JetAdmin softwareHP LaserJet Director toolbar Hypertext links Optical Character Recognition OCR software NetBEUI NetBIOS Extended User InterfaceNetWare Node Printer driver Public switched telephone network PstnResolution Print server TrueType fonts Summary informationTif Token ring Zoom Windows sharingZoom out Chapter Glossary Index Index See also websites See also group-dial codes one-touch buttons speed-dial codes Index Index See also special media adding Mexico, website for Adjusting 173 identifying 22 paper input support part number Index Index Index Index Index Page Copyright 2001 Hewlett-Packard company