AT&T 518-455-317 manual Button Programming for Receptionists phone

Button Programming

The MLS-34D phone shown in Figure 2-4 illustrates the following programmed buttons in addition to some other system features:

■Extension Numbers. Auto Dial buttons are programmed for extensions 11 through 28, starting with the top left button shown in Figure 2-4. The receptionist can use these buttons to dial or transfer calls to the extensions with one touch. In addition, the lights of this Auto Dial button show the status of the extension, so the receptionist can tell whether the phone at the extension is idle (no lights on), busy (red on), calling the receptionist (green flash), or ringing back after the receptionist transferred a call (green flutter).

■Manual Signaling. If a Manual Signaling button is programmed for an extension, the receptionist can use it to signal the target extension. When the button is pressed, the user at the target extension will hear a tone for as long as the button is pressed. This feature is typically used by a receptionist to alert the boss of an important incoming call when the boss is already on a call. The lights of a Manual Signaling button work like an Auto Dial button to show the status of the target extension. Additionally, a Manual Signaling button can be used to place intercom calls. (Manual Signaling applies only to system phones.) See “Manual Signaling” in Chapter 5 for more information.

NOTE:

You can have only one button for a destination extension per extension. The button can be programmed as a Manual Signaling button or as an Auto Dial button for intercom ringing or voice signaling.

■Fax Management. A button (labeled Fax-29) is programmed as a Fax Management button for the fax machine connected to extension 29. The lights next to the button show what is happening at the fax machine (for example, red broken flutter indicates that the fax machine is not responding—like when it is out of paper). (For more information, see “Fax Management Feature” in Chapter 4).

MLS-34D

Phone

Line/

Programmable

Buttons

Any unused line button is programmable

Figure 2-4. Button Programming for Receptionist's phone

Programming 2-17