Panasonic KX-TVS80, KX-TVS50 Mailbox Groups, Extension Groups, To establish a mailbox group, 109

5.2 PORT SETTING OPTIONS

5.2.7Mailbox Groups

This program allows a message to be delivered to several mailboxes at the same time. The message activates the message waiting lamps on all of the proprietary telephones. These mailboxes may be assembled into a list called a System Group Distribution List. A voice label can be recorded for each System Group Distribution List; this is done by the Message Manager (see D6 RECORDING MESSAGES.) There are 20 group lists available and each group list can have up to 20 entries each.

To establish a mailbox group:

1.From the System Administration Top Menu, Type [1-5-1-1-1](Program - System Parameter - System Group Assignment - Mailbox Group - Enter).

2.Assign a list number to the Mailbox Group. This number can be from 2-5 digits (same as mailbox numbers.) It has to be an unused number. In other words, the number assigned to this group cannot be the same as another System Group Distribution List number or mailbox number. For example, we'll use the number 250.

There are 2 ways to use a System Group Distribution List:

Option A:

For inside messages: The System Group Distribution List number can be designed so that any subscriber can Press [2] to deliver a message, then enter the list number, which is [250] in this example. The message is delivered to all specified mailboxes.

Option B:

For outside messages: The System Group Distribution List number can be designed as

a custom greeting for incoming callers. For instance, the greeting might be: "To leave a message for the parts section, press 3." The digit "3" would be assigned to System Group Distribution List number 250 in Custom Service Setting.

Each message waiting lamp will remain on until the message is cleared from the individual station.

5.2.8Extension Groups

An extension group places several extensions into the same mailbox. These extensions may be assembled into a list called a Extension Group List. The extensions in the group list cannot have a personal mailbox! When a message is left in this mailbox, it lights all of the message waiting lamps of the phones that are in this group list. There are 20 group lists available and each group list can have up to 20 entries each.

When a message is left for the extension group, it will light the message waiting lamps on each phone. The first person that retrieves the call cancels the message waiting lamp on the other phones. Extension groups work well in areas where the call would not be intended for a specific person (for example, a parts center, or a technical support group).

CUSTOMIZING THE SYSTEM 109