Sending a fax directly from your software program | HP 570, 590, 520

3Click Fax and explore the additional options you have in the Send Fax dialog box: attaching a cover sheet, selecting a name from a phone book you’ve built, and much more. (To find out more about the settings in the Send Fax dialog box, click the Help button.)

The Send Fax dialog box has additional faxing options.

4Enter the fax number and any other information, then click Send Fax Now to begin sending.

Sending a fax directly from your software program

1While your software program is open and your document file is displayed on your computer screen, select Print from the File menu.

2Select HP OfficeJet Series 500 Fax as the printer and click OK. (Note: Select this name from wherever your particular software pro- gram stores your printer list. For example, in Microsoft Word you can find the printer list by clicking the Printer button in the Print dialog box.)

3Print the document. The Send Fax dialog box will be displayed (see above).

4Enter the fax number, or select an entry from your phone book.

5Click Send Fax Now to begin faxing.

...............................................................................................................

2. Quick Tour

2-3

Image 39

HP 570 Sending a fax directly from your software program, Quick Tour, Send Fax dialog box has additional faxing options

Contents

User’s Guide This product is approved for use in the United States Only This product is approved for use in the United States Only Table of Contents Setting Up the HP OfficeJet for 1Your Office 3Faxing Copying Getting Help Printing Setting Up Setting Up 1the HP OfficeJet For Your Office If you don’t have a CD-ROM disc drive Make Sure Everything Is in the Box Load the Tray Plug in the Line Connector Insert the Print Cartridges Connect the Cables Setting Up Single-envelope tray Use this tray to Load the Paper Supply What should you connect? Connect Your Office Equipment Required What to do next Read these questions Circle your answers How should you connect? How to tell if you have a modem Telephone wall jack Dedicated line Case ACJDedicated line with a PC-modem Case ACH Phone optional, but recommended Phone optional External But recommended Modem Dedicated line with external modem ACI Shared line Case Adgj Phone optional PC with But recommended Internal modem Shared line with a PC-modem Case Adgh Phone optional External Telephone But recommended Modem Shared line with an external modem Case Adgi Shared line with answering machine Case Adej Continue with , Install the Software Required Shared line with computer voicemail Case Adfj Shared line with PC-modem & answering machine Case Adeh Shared line, PC- modem & computer voicemail Case Adfh Telephone wall jack Erly Phone optional Shared line with distinctive ring Case B Continue with Step \setup.exe Install the Software Make Sure Everything Works Properly Receive a faxPrint a report Scan a page to your computer Make a copy What’s Next? Sending a fax directly from your software Program Sending paper documents From the Document Assistant screen Sending FaxesSending paper documents From the HP OfficeJet’s keypad Sending a fax directly from your software program Quick TourSend Fax dialog box has additional faxing options Basic copying from HP OfficeJet’s keypad Copying Using advanced copy settings in the HP OfficeJet’s software Copy dialog box has advanced copy settingsDocument Assistant asks you what you want to do Select your scan settings from the Scan dialog box ScanningScanning images Scanning text for editing OCR Printing Using the Help System HP OfficeJet Manager menuMain menu of the Help system If you need to Other ways to get helpPage Using a document carrier Sending fromReceiving Faxes to Your Computer PC Sending a Paper Document Using a document carrier to protect your original Sending from the keypad Dialing in real timeDocument guides To dial directly from a telephone To dial in real time To speed dial Speed dialing Enter the fax number or click Phone Book entry Sending from the HP OfficeJet Document Assistant Sending a Fax Directly from Your Software Program Guides Notes Receiving Printed FaxesLoading the paper supply Stack Manually receiving faxes Answering settings Press Start or Dial 1-2-3 from an extension phone Receiving Faxes to Your PC Use this Resolution setting For this result Using Advanced Fax Features and SettingsAdvanced fax send settings Changing the Resolution Standard Standard quality for words 300 dpi Best quality for wordsPhoto Best quality for photographs and graphics Type of fax sent Where and how to change the Resolution Type of fax sent Where and how to change the Contrast Changing the ContrastFrom your software Program Redialing manually with the Redial/Pause button Changing the Automatic Redial setting in the softwareRedialing a fax number Entering a pause during keypad dialing Assigning a speed dial code to a single fax number Assigning Speed Dial codes Assigning a speed dial code to a group of fax numbers Faxing to a group of fax numbers Type of fax sent How to fax to a group of fax numbers Other advanced features for sending faxes Setting Tone or Pulse dialing type Cover Page Data dialog Using the Phone Book Phone Book dialog boxIncluding an electronic Send Fax dialog box Fax Phone Answering Automatic or Manual Advanced fax receive settings Changing the number of rings before answering Change the Rings to Answer setting in the Answering tab Using Distinctive Ring Updating your fax receive setup Viewing Lists of All Sent and Received Faxes Changing the paper size settingOther advanced features for receiving faxes To update your fax receive settings in the software Last Fax report Adjusting sound volumesPrinting the Fax Reports Fax History report Changing the time and date Copying Loading the Paper Supply for Copying Stack guidesOutput tray Copying from the Keypad Using a Document Carrier to Protect Your Original Controlling how your copies will look Optimizing the quality Resolution setting Darkening and lightening Contrast setting Use this Resolution For this resultAutomatic collating Copying from Document Assistant Change any of these copy settings before beginning to copy Drag the slider bar Drag to a number between 50 and 200 to Reduce/Enlarge* method Settings availableOptimizing the quality Reducing and enlarging Example when Collating is turned on Example when Collating is turned offCollating On or Off Scanning How to tell if your software program Scanning from the Document Assistant Scanning Your Document As an Image Change any of the scan settings, then click Start Scan Page How to scan with Twain How to tell if your software program supports TwainPage Scanning Your Document to Edit the Words OCR To scan using OCR Click Start Scan OCR to edit the words in your document Printing Using the Advanced tab settings Loading tips for paper and other media Using Paper and Other Media TypesTypes of Media Sizes of Media Weight Selecting paper/media types and sizes Loading plain and special papers Loading letterhead paperLoading the single-envelope slot Loading transparencies Loading multiple envelopes Paper tab Print settings Using the Print SettingsLocating the print settings Using the Paper tab settings Printing in color Using the Setup tab settingsSetup tab Print settings Print quality and speed Using the Advanced tab settings Advanced tab Print settingsPrinting in grayscale Printing from HP OfficeJet Manager Printing from Your Win- dows Software Program Getting Help Getting Help Sources of Information and Help Wide Web Locator ServiceHP Reseller Internet/World HP Customer Board ServicePost Warranty HP Bulletin Using the HP OfficeJet’s Help System Black ink low Black print cartridge may be low on ink Understanding the Messages Displayed on the Keypad Time, or This keypad Has this meaning This action is Help OfficeJet/Replacing print cartridges Insert connector Fax/phone line con For safety, press Start Off hook You pressed the Start This keypad Has this meaning This action is If the scanner cover is missing You that a received fax is XX Unassigned Displayed speed dial Specifications Specifications Product Specifications Paper Margins Printing Paper WeightPaper Sizes Paper/Media Types Paper Weight Document Tray Fax ResolutionPaper Weight Faxes Sent Copy Resolution Paper Margins Scanning Supply/Accessory HP Reorder NumberScan Resolution Ordering Information Obtaining a Material Safety Data Sheet Msds Regulatory InformationNetwork FCC Requirements Ance could void the users authority to use the equipment Declaration of Conformity Supplementary InformationFor Compliance Information only Index Page Iii Page Page Page Vii Viii