Setting Up 1the HP OfficeJet For Your Office | HP 570, 590, 520

Setting Up

1the HP OfficeJet

for Your Office

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Refer to this chapter for more details about setting up the

HP OfficeJet in your office than are provided in the

Ready, Setup, Go card. Perform each step in sequence.

Make Sure Everything Is in the Box		1-2
	• If you don’t have a CD-ROM disc drive	1-2
1.	Load the Paper/Document Tray	1-3
2.	Plug in the Fax/Phone Line Connector	1-3
3.	Connect the Cables	1-4
4.	Insert the Print Cartridges	1-4
5.	Load the Paper Supply	1-5
6.	Connect Your
	Office Equipment - REQUIRED!	1-7
	• What should you connect?	1-7
	• How should you connect?	1-10
7.	Install the Software - REQUIRED!	1-23
8.	Make Sure Everything Works Properly	1-24
	• Receive a fax	1-25
	• Print a report	1-25
	• Make a copy	1-25
	• Scan a page to your computer	1-25
What’s Next?		1-26

1. Setting Up

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HP 570, 590, 520 manual Setting Up 1the HP OfficeJet For Your Office

Contents

User’s Guide This product is approved for use in the United States Only This product is approved for use in the United States Only Table of Contents Setting Up the HP OfficeJet for 1Your Office 3Faxing Copying Getting Help Printing Setting Up Setting Up 1the HP OfficeJet For Your Office If you don’t have a CD-ROM disc drive Make Sure Everything Is in the Box Load the Tray Plug in the Line Connector Insert the Print Cartridges Connect the Cables Setting Up Single-envelope tray Use this tray to Load the Paper Supply What should you connect? Connect Your Office Equipment Required What to do next Read these questions Circle your answers How should you connect? How to tell if you have a modem Dedicated line with a PC-modem Case ACH Dedicated line Case ACJPhone optional, but recommended Telephone wall jack Phone optional External But recommended Modem Dedicated line with external modem ACI Shared line Case Adgj Phone optional PC with But recommended Internal modem Shared line with a PC-modem Case Adgh Phone optional External Telephone But recommended Modem Shared line with an external modem Case Adgi Shared line with answering machine Case Adej Continue with , Install the Software Required Shared line with computer voicemail Case Adfj Shared line with PC-modem & answering machine Case Adeh Shared line, PC- modem & computer voicemail Case Adfh Telephone wall jack Erly Phone optional Shared line with distinctive ring Case B Continue with Step \setup.exe Install the Software Make Sure Everything Works Properly Receive a faxPrint a report Scan a page to your computer Make a copy What’s Next? Sending a fax directly from your software Program Sending paper documents Sending paper documents Sending FaxesFrom the HP OfficeJet’s keypad From the Document Assistant screen Sending a fax directly from your software program Quick TourSend Fax dialog box has additional faxing options Basic copying from HP OfficeJet’s keypad Copying Using advanced copy settings in the HP OfficeJet’s software Copy dialog box has advanced copy settingsDocument Assistant asks you what you want to do Select your scan settings from the Scan dialog box ScanningScanning images Scanning text for editing OCR Printing Using the Help System HP OfficeJet Manager menuMain menu of the Help system If you need to Other ways to get helpPage Using a document carrier Sending fromReceiving Faxes to Your Computer PC Sending a Paper Document Using a document carrier to protect your original Sending from the keypad Dialing in real timeDocument guides To dial directly from a telephone To dial in real time To speed dial Speed dialing Enter the fax number or click Phone Book entry Sending from the HP OfficeJet Document Assistant Sending a Fax Directly from Your Software Program Loading the paper supply Receiving Printed FaxesStack Guides Notes Manually receiving faxes Answering settings Press Start or Dial 1-2-3 from an extension phone Receiving Faxes to Your PC Advanced fax send settings Using Advanced Fax Features and SettingsChanging the Resolution Use this Resolution setting For this result Standard Standard quality for words 300 dpi Best quality for wordsPhoto Best quality for photographs and graphics Type of fax sent Where and how to change the Resolution Type of fax sent Where and how to change the Contrast Changing the ContrastFrom your software Program Redialing a fax number Changing the Automatic Redial setting in the softwareEntering a pause during keypad dialing Redialing manually with the Redial/Pause button Assigning a speed dial code to a single fax number Assigning Speed Dial codes Assigning a speed dial code to a group of fax numbers Faxing to a group of fax numbers Type of fax sent How to fax to a group of fax numbers Other advanced features for sending faxes Setting Tone or Pulse dialing type Including an electronic Send Fax dialog box Using the Phone Book Phone Book dialog boxFax Cover Page Data dialog Phone Answering Automatic or Manual Advanced fax receive settings Changing the number of rings before answering Change the Rings to Answer setting in the Answering tab Using Distinctive Ring Updating your fax receive setup Other advanced features for receiving faxes Changing the paper size settingTo update your fax receive settings in the software Viewing Lists of All Sent and Received Faxes Printing the Fax Reports Adjusting sound volumesFax History report Last Fax report Changing the time and date Copying Loading the Paper Supply for Copying Stack guidesOutput tray Copying from the Keypad Using a Document Carrier to Protect Your Original Controlling how your copies will look Optimizing the quality Resolution setting Darkening and lightening Contrast setting Use this Resolution For this resultAutomatic collating Copying from Document Assistant Change any of these copy settings before beginning to copy Optimizing the quality Reduce/Enlarge* method Settings availableReducing and enlarging Drag the slider bar Drag to a number between 50 and 200 to Example when Collating is turned on Example when Collating is turned offCollating On or Off Scanning How to tell if your software program Scanning from the Document Assistant Scanning Your Document As an Image Change any of the scan settings, then click Start Scan Page How to scan with Twain How to tell if your software program supports TwainPage Scanning Your Document to Edit the Words OCR To scan using OCR Click Start Scan OCR to edit the words in your document Printing Using the Advanced tab settings Types of Media Sizes of Media Weight Using Paper and Other Media TypesSelecting paper/media types and sizes Loading tips for paper and other media Loading plain and special papers Loading letterhead paperLoading the single-envelope slot Loading transparencies Loading multiple envelopes Locating the print settings Using the Print SettingsUsing the Paper tab settings Paper tab Print settings Setup tab Print settings Using the Setup tab settingsPrint quality and speed Printing in color Using the Advanced tab settings Advanced tab Print settingsPrinting in grayscale Printing from HP OfficeJet Manager Printing from Your Win- dows Software Program Getting Help Getting Help Sources of Information and Help HP Reseller Locator ServiceInternet/World Wide Web Post Warranty Board ServiceHP Bulletin HP Customer Using the HP OfficeJet’s Help System Black ink low Black print cartridge may be low on ink Understanding the Messages Displayed on the Keypad Time, or This keypad Has this meaning This action is Help OfficeJet/Replacing print cartridges Insert connector Fax/phone line con For safety, press Start Off hook You pressed the Start This keypad Has this meaning This action is If the scanner cover is missing You that a received fax is XX Unassigned Displayed speed dial Specifications Specifications Product Specifications Paper Sizes Paper WeightPaper/Media Types Paper Margins Printing Paper Weight Faxes Sent Fax ResolutionCopy Resolution Paper Weight Document Tray Scan Resolution Supply/Accessory HP Reorder NumberOrdering Information Paper Margins Scanning Obtaining a Material Safety Data Sheet Msds Regulatory InformationNetwork FCC Requirements Ance could void the users authority to use the equipment Declaration of Conformity Supplementary InformationFor Compliance Information only Index Page Iii Page Page Page Vii Viii