Start | HP 590, 570, 520 guide

This keypad

message:

And this action is

Has this meaning:

recommended:

Load legal-size paper, then press START.

The paper or envelope you loaded in the paper supply tray has a nar- rower width than the paper size that’s needed for receiving faxes or printing.

(Legal-size paper is 8.5 inches wide by 14 inches high.)

1Do either of the following:

•Load legal-size paper in the paper supply tray, or

•If you’re printing on envelopes, change the paper size (in your software program’s page setup settings) to envelopes.

2Press the Start button to clear the message.

	Memory full, press	While you were sending a	1 Press Start to clear the mes-
	START	group fax or making a	1 Press Start to clear the mes-
	START	group fax or making a	sage.
		copy, the HP OfficeJet’s	sage.
		copy, the HP OfficeJet’s
		memory filled to its	2 Select the appropriate case:
		capacity.	• If you were sending a group fax
			• If you were sending a group fax
			from the keypad using a speed
			dial code:
			a) Send the document using the
			Document Assistant (more mem-
			ory is available), or
			b) Send a document with fewer
			pages.
			• If you were making a copy:
			Try copying from the Document
			Assistant. For step-by-step illus-
			trated instructions, refer to Chap-
			ter 4.

	No fax answered	There were no answering	Check to make sure you faxed to
		fax tones at the receiving	the correct number, then try
		fax machine.	sending the fax again.
			If the recipient needs to receive
			faxes manually, you may need to
			call to notify the recipient that
			you’re sending a fax.

No group send	You have begun real-time
	dialing, and you entered a
	speed dial code that’s
	been assigned to a group
	of fax numbers.
	In this situation, faxing to
	a group is not allowed.

Use the dialing instructions in the “Speed dialing” section of Chapter 3 (under “Sending from the keypad”).

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HP 590, 570, 520 manual Start

Contents

User’s Guide This product is approved for use in the United States Only This product is approved for use in the United States Only Table of Contents Setting Up the HP OfficeJet for 1Your Office 3Faxing Copying Getting Help Printing Setting Up Setting Up 1the HP OfficeJet For Your Office If you don’t have a CD-ROM disc drive Make Sure Everything Is in the Box Load the Tray Plug in the Line Connector Insert the Print Cartridges Connect the Cables Setting Up Single-envelope tray Use this tray to Load the Paper Supply What should you connect? Connect Your Office Equipment Required What to do next Read these questions Circle your answers How should you connect? How to tell if you have a modem Dedicated line with a PC-modem Case ACH Dedicated line Case ACJPhone optional, but recommended Telephone wall jack Phone optional External But recommended Modem Dedicated line with external modem ACI Shared line Case Adgj Phone optional PC with But recommended Internal modem Shared line with a PC-modem Case Adgh Phone optional External Telephone But recommended Modem Shared line with an external modem Case Adgi Shared line with answering machine Case Adej Continue with , Install the Software Required Shared line with computer voicemail Case Adfj Shared line with PC-modem & answering machine Case Adeh Shared line, PC- modem & computer voicemail Case Adfh Telephone wall jack Erly Phone optional Shared line with distinctive ring Case B Continue with Step \setup.exe Install the Software Receive a fax Make Sure Everything Works ProperlyPrint a report Scan a page to your computer Make a copy What’s Next? Sending a fax directly from your software Program Sending paper documents Sending paper documents Sending FaxesFrom the HP OfficeJet’s keypad From the Document Assistant screen Quick Tour Sending a fax directly from your software programSend Fax dialog box has additional faxing options Basic copying from HP OfficeJet’s keypad Copying Copy dialog box has advanced copy settings Using advanced copy settings in the HP OfficeJet’s softwareDocument Assistant asks you what you want to do Scanning Select your scan settings from the Scan dialog boxScanning images Scanning text for editing OCR Printing HP OfficeJet Manager menu Using the Help SystemMain menu of the Help system If you need to Other ways to get helpPage Sending from Using a document carrierReceiving Faxes to Your Computer PC Sending a Paper Document Using a document carrier to protect your original Dialing in real time Sending from the keypadDocument guides To dial directly from a telephone To dial in real time To speed dial Speed dialing Enter the fax number or click Phone Book entry Sending from the HP OfficeJet Document Assistant Sending a Fax Directly from Your Software Program Loading the paper supply Receiving Printed FaxesStack Guides Notes Manually receiving faxes Answering settings Press Start or Dial 1-2-3 from an extension phone Receiving Faxes to Your PC Advanced fax send settings Using Advanced Fax Features and SettingsChanging the Resolution Use this Resolution setting For this result 300 dpi Best quality for words Standard Standard quality for wordsPhoto Best quality for photographs and graphics Type of fax sent Where and how to change the Resolution Changing the Contrast Type of fax sent Where and how to change the ContrastFrom your software Program Redialing a fax number Changing the Automatic Redial setting in the softwareEntering a pause during keypad dialing Redialing manually with the Redial/Pause button Assigning a speed dial code to a single fax number Assigning Speed Dial codes Assigning a speed dial code to a group of fax numbers Faxing to a group of fax numbers Type of fax sent How to fax to a group of fax numbers Other advanced features for sending faxes Setting Tone or Pulse dialing type Including an electronic Send Fax dialog box Using the Phone Book Phone Book dialog boxFax Cover Page Data dialog Phone Answering Automatic or Manual Advanced fax receive settings Changing the number of rings before answering Change the Rings to Answer setting in the Answering tab Using Distinctive Ring Updating your fax receive setup Other advanced features for receiving faxes Changing the paper size settingTo update your fax receive settings in the software Viewing Lists of All Sent and Received Faxes Printing the Fax Reports Adjusting sound volumesFax History report Last Fax report Changing the time and date Copying Stack guides Loading the Paper Supply for CopyingOutput tray Copying from the Keypad Using a Document Carrier to Protect Your Original Controlling how your copies will look Optimizing the quality Resolution setting Use this Resolution For this result Darkening and lightening Contrast settingAutomatic collating Copying from Document Assistant Change any of these copy settings before beginning to copy Optimizing the quality Reduce/Enlarge* method Settings availableReducing and enlarging Drag the slider bar Drag to a number between 50 and 200 to Example when Collating is turned off Example when Collating is turned onCollating On or Off Scanning How to tell if your software program Scanning from the Document Assistant Scanning Your Document As an Image Change any of the scan settings, then click Start Scan Page How to scan with Twain How to tell if your software program supports TwainPage Scanning Your Document to Edit the Words OCR To scan using OCR Click Start Scan OCR to edit the words in your document Printing Using the Advanced tab settings Types of Media Sizes of Media Weight Using Paper and Other Media TypesSelecting paper/media types and sizes Loading tips for paper and other media Loading letterhead paper Loading plain and special papersLoading the single-envelope slot Loading transparencies Loading multiple envelopes Locating the print settings Using the Print SettingsUsing the Paper tab settings Paper tab Print settings Setup tab Print settings Using the Setup tab settingsPrint quality and speed Printing in color Advanced tab Print settings Using the Advanced tab settingsPrinting in grayscale Printing from HP OfficeJet Manager Printing from Your Win- dows Software Program Getting Help Getting Help Sources of Information and Help HP Reseller Locator ServiceInternet/World Wide Web Post Warranty Board ServiceHP Bulletin HP Customer Using the HP OfficeJet’s Help System Black ink low Black print cartridge may be low on ink Understanding the Messages Displayed on the Keypad Time, or This keypad Has this meaning This action is Help OfficeJet/Replacing print cartridges Insert connector Fax/phone line con For safety, press Start Off hook You pressed the Start This keypad Has this meaning This action is If the scanner cover is missing You that a received fax is XX Unassigned Displayed speed dial Specifications Specifications Product Specifications Paper Sizes Paper WeightPaper/Media Types Paper Margins Printing Paper Weight Faxes Sent Fax ResolutionCopy Resolution Paper Weight Document Tray Scan Resolution Supply/Accessory HP Reorder NumberOrdering Information Paper Margins Scanning Regulatory Information Obtaining a Material Safety Data Sheet MsdsNetwork FCC Requirements Ance could void the users authority to use the equipment Supplementary Information Declaration of ConformityFor Compliance Information only Index Page Iii Page Page Page Vii Viii