4 • Running Mail

7UsingElectronic Confirmation Services

Overview

The United States Post Office (USPS) provides three types of confirmation services:

•Delivery Confirmation - shows you when the postal carrier delivered the mail.

•Signature Confirmation - shows you who signed for the mail.

•Certified Mail - provides you with proof that you mailed the item.

Each of these services has its own barcode labels. Using preprinted bar- code labels provided by Pitney Bowes, you can electronically process and submit records for the three types of USPS Confirmation Services to the Pitney Bowes Data Center.

Postage Calculation for Confirmation Services

As soon as you weigh your piece of mail and select the class and service, your mailing system automatically calculates the postage.

NOTE: When using these services, you cannot type in the postage manually. You can however use manual weight entry.

Discounts for Confirmation Services

•When you use any of these services with your mailing system and send the barcodes electronically over the phone line, you get a discount on the cost of the service.

•In some cases, like adding Electronic Delivery Confirmation to a Priority letter, you only pay the postage required for Priority mail.

NOTE: Your discounts are valid only if you use the barcode labels provided by Pitney Bowes and send the records electronically.

Sending Your Records to Pitney Bowes

Your system stores up to 100 of your barcode records and automatically connects to Pitney Bowes and uploads these records either at the sched- uled time you specified during set up, or whenever you have processed the maximum number of pieces of mail on the system.

NOTE: In order to automatically upload your records, your system must have a full-time LAN or dedicated analog phone line connection.

Tracking Information on the Internet

•After 24 hours you can track your mail on the internet using your Pitney Bowes Postage By Phone® Meter Payment System account number and the barcode number. Refer to the Contact Information List at the front of this guide for more information.

•You can also track your mail by going to the Postal Service’s web site at www.usps.com.

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Pitney Bowes DM1100 manual Overview, Postage Calculation for Confirmation Services, Discounts for Confirmation Services
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DM1100 specifications

The Pitney Bowes DM1100 is a state-of-the-art mailing and shipping system designed to streamline and enhance mailing processes for businesses of all sizes. This versatile machine is ideal for organizations with moderate to high-volume mailing needs, offering robust features that improve efficiency and accuracy while reducing operating costs.

One of the standout features of the DM1100 is its user-friendly interface. The intuitive touchscreen display allows users to navigate through various functions easily, from setting up mailing jobs to accessing detailed reports. This design minimizes the learning curve, making it accessible for users at all technical levels.

The DM1100 is equipped with advanced weighing technology that ensures precise postage calculation. The integrated scale automatically weighs mail pieces, allowing users to adjust postage accordingly, ensuring compliance with postal regulations. This capability not only enhances accuracy but also helps avoid costly postage overages.

Another significant characteristic of the DM1100 is its ability to handle a wide range of mailing materials. Whether it’s letters, large envelopes, or parcels, this system can accommodate various sizes and weights, making it an all-in-one solution for mailing tasks. Its speed is another highlight; the DM1100 can process multiple mail pieces per minute, which is invaluable for businesses that require quick turnaround times.

For those needing to manage a diverse range of postage options, the DM1100 supports multiple mailing classes, including First-Class, Priority Mail, and International shipping. This flexibility allows businesses to choose the most cost-effective and timely options for their mailing requirements.

Moreover, the DM1100 is designed with security in mind. It features robust encryption and secure access controls to safeguard sensitive information. This is particularly important for organizations handling confidential documents or sensitive customer data.

Incorporating cloud-based technology, the DM1100 can connect to Pitney Bowes’ online account management and reporting systems. This integration enables users to track mailing costs, manage inventory, and generate detailed usage reports from virtually anywhere, further increasing operational transparency and profitability.

In conclusion, the Pitney Bowes DM1100 is a highly efficient and versatile mailing solution that combines user-friendly design, advanced technology, and comprehensive features. Whether for a small office or a large organization, the DM1100 is engineered to meet the diverse needs of modern postal operations, making it an essential addition to any mailing room setup.
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