DM1100™ Digital Mailing System Operating Guide

5. Enter the USPS tracking barcode number.

NOTES:

•You will not be prompted to enter the Customer Reference Number if your barcode includes the reference number.

•If you use labels supplied by Pitney Bowes, be sure to use the correct label for the selected service, in this case E-Certified (dark green) labels. If the control panel display shows the next number in the bar- code sequence, enter the last digit to accept it as long as it matches the number on your next label; or scan or manually type in the 22-digit bar- code number from the label you’re using.

•If the control panel does not show the next number in the barcode sequence, it shows the next number in the barcode sequence MINUS the check digit (last digit). You must enter the check digit.

6.Apply the barcode:

a.Apply the 22-digit barcode label to your mail piece if it is not already pre-printed on the mail piece.

NOTE: 22-digit barcode labels for tracking E-Certified Mail must begin with “9171” in order to be tracked correctly per USPS guidelines.

b.Press Enter. (This step is not required if the system is set to auto- enter.

7.Enter the customer reference number.

a.Scan or manually type your own unique reference number for this mail piece. This can be a Client Number, Summons Number, Policy or Claim Number, or Invoice Number. You will not be prompted for this number if you scanned a combined barcode that includes the customer reference number and destination ZIP Code.

b.Press Enter.

8.Print postage:

• Press Start to print the postage on the envelope, or

• Press Tape to print a tape.

The control center returns to the Main screen.

9.For multiple mail pieces:

a.Press the ZIP key.

b.Type in the ZIP Code.

c.Press Enter.

d.Start processing the next mail piece.

10.Repeat steps 1-9 as necessary.

11.Transfer Files:

a.Connect the control center to the Pitney Bowes Data Center.

b.Upload your records no later than the end of every day. To do this, press Menu and select Confirmation Services.

12.The display automatically prompts you to print receipts or reports after you upload records, provided this feature is enabled in the customer setting menu (the default for this option is enabled).

Use the Reports key to select and print receipts and, optionally, a report of all tracking information processed through the control panel.

SV62146 Rev. D

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Pitney Bowes manual DM1100 Digital Mailing System Operating Guide
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DM1100 specifications

The Pitney Bowes DM1100 is a state-of-the-art mailing and shipping system designed to streamline and enhance mailing processes for businesses of all sizes. This versatile machine is ideal for organizations with moderate to high-volume mailing needs, offering robust features that improve efficiency and accuracy while reducing operating costs.

One of the standout features of the DM1100 is its user-friendly interface. The intuitive touchscreen display allows users to navigate through various functions easily, from setting up mailing jobs to accessing detailed reports. This design minimizes the learning curve, making it accessible for users at all technical levels.

The DM1100 is equipped with advanced weighing technology that ensures precise postage calculation. The integrated scale automatically weighs mail pieces, allowing users to adjust postage accordingly, ensuring compliance with postal regulations. This capability not only enhances accuracy but also helps avoid costly postage overages.

Another significant characteristic of the DM1100 is its ability to handle a wide range of mailing materials. Whether it’s letters, large envelopes, or parcels, this system can accommodate various sizes and weights, making it an all-in-one solution for mailing tasks. Its speed is another highlight; the DM1100 can process multiple mail pieces per minute, which is invaluable for businesses that require quick turnaround times.

For those needing to manage a diverse range of postage options, the DM1100 supports multiple mailing classes, including First-Class, Priority Mail, and International shipping. This flexibility allows businesses to choose the most cost-effective and timely options for their mailing requirements.

Moreover, the DM1100 is designed with security in mind. It features robust encryption and secure access controls to safeguard sensitive information. This is particularly important for organizations handling confidential documents or sensitive customer data.

Incorporating cloud-based technology, the DM1100 can connect to Pitney Bowes’ online account management and reporting systems. This integration enables users to track mailing costs, manage inventory, and generate detailed usage reports from virtually anywhere, further increasing operational transparency and profitability.

In conclusion, the Pitney Bowes DM1100 is a highly efficient and versatile mailing solution that combines user-friendly design, advanced technology, and comprehensive features. Whether for a small office or a large organization, the DM1100 is engineered to meet the diverse needs of modern postal operations, making it an essential addition to any mailing room setup.
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