DM1100™ Digital Mailing System Operating Guide

Editing, Deleting or Sending Confirmation Services Records

Using Electronic Return Receipt (ERR)

This procedure tells you how to edit, delete or send confirmation services records once you have entered them into your system.

Your system can store up to 100 of your barcode records before sending them to Pitney Bowes.

1.Press the Menu key.

2.Press the down arrow key and then select Confirmation Services.

3.Select the appropriate option:

•To edit an existing record, select Edit records. You can edit either the ZIP Code or barcode entry. To modify the class or service, you need to delete the record and add it as a new record.

•To delete a record, select Mark record for deletion (you cannot delete a record once you have sent it to Pitney Bowes).

•To send all of the confirmation service records now, select Send records.

4.As soon as the system sends all of your records, you can select to print a receipt on a tape or an envelope, or you can skip printing a receipt altogether.

ERR is the electronic version of the Return Receipt, and is a complimentary service to the E-Certified Mail service offered on the DM Series system. When the user selects E-Certified, and E-Return Receipt, they will be able to track their Certified Mail and Return Receipts over the Internet, including both www.pb.com and www.usps.com.

NOTE: These electronic services for Certified Mail and Return Receipt are fully approved by the USPS.

Processing Certified Mail electronically through the DM Series™ mailing system enables you to track delivery over the Internet. When this E-Certi- fied Mail is processed with E-Return Receipt, the mailer receives a signifi- cant benefit by processing through the mailing system.

•First, the E-Return Receipt is processed at a discount from the normal “Green Card” for Return Receipt.

•Secondly, the Green Card is substituted by an electronic PDF docu- ment that includes the delivery information and recipient signature. This eliminates the hard copy Green Cards that often get lost or misfiled.

•And most importantly, the electronic information is stored for 7 years, allowing electronic access to the records at no additional charge.

Installation/Setup

IMPORTANT: Perform the following steps in the order given.

1.Verify that services are enabled:

a.Press Existing Features.

b.Press Confirmation Services.

SV62146 Rev. D

4-25

Page 56 Page 58
Page 57
Image 57
Pitney Bowes DM1100 manual Installation/Setup, Press Existing Features Press Confirmation Services
Page 56 Page 58

DM1100 specifications

The Pitney Bowes DM1100 is a state-of-the-art mailing and shipping system designed to streamline and enhance mailing processes for businesses of all sizes. This versatile machine is ideal for organizations with moderate to high-volume mailing needs, offering robust features that improve efficiency and accuracy while reducing operating costs.

One of the standout features of the DM1100 is its user-friendly interface. The intuitive touchscreen display allows users to navigate through various functions easily, from setting up mailing jobs to accessing detailed reports. This design minimizes the learning curve, making it accessible for users at all technical levels.

The DM1100 is equipped with advanced weighing technology that ensures precise postage calculation. The integrated scale automatically weighs mail pieces, allowing users to adjust postage accordingly, ensuring compliance with postal regulations. This capability not only enhances accuracy but also helps avoid costly postage overages.

Another significant characteristic of the DM1100 is its ability to handle a wide range of mailing materials. Whether it’s letters, large envelopes, or parcels, this system can accommodate various sizes and weights, making it an all-in-one solution for mailing tasks. Its speed is another highlight; the DM1100 can process multiple mail pieces per minute, which is invaluable for businesses that require quick turnaround times.

For those needing to manage a diverse range of postage options, the DM1100 supports multiple mailing classes, including First-Class, Priority Mail, and International shipping. This flexibility allows businesses to choose the most cost-effective and timely options for their mailing requirements.

Moreover, the DM1100 is designed with security in mind. It features robust encryption and secure access controls to safeguard sensitive information. This is particularly important for organizations handling confidential documents or sensitive customer data.

Incorporating cloud-based technology, the DM1100 can connect to Pitney Bowes’ online account management and reporting systems. This integration enables users to track mailing costs, manage inventory, and generate detailed usage reports from virtually anywhere, further increasing operational transparency and profitability.

In conclusion, the Pitney Bowes DM1100 is a highly efficient and versatile mailing solution that combines user-friendly design, advanced technology, and comprehensive features. Whether for a small office or a large organization, the DM1100 is engineered to meet the diverse needs of modern postal operations, making it an essential addition to any mailing room setup.
Top Page Image Contents