Pitney Bowes DM900, DM800 manual Editing, Accounts, Setting an Account Period, Standard Accounting

7 • Standard Accounting

3	Editing	You can change the name of an account, make the account inactive (or
	Accounts	active), add a password or change an existing one, and clear (reset) all
		data from the account.

1.Press the Accounts key.

2.Press the right arrow key to enter the “Set Up Account” screen.

3.Select Edit Account.

4.The names of your top level accounts appear. Select the account you want to edit.

5.Select the appropriate option:

a.Edit Account Name - Select this to change the name of your account. (Only the chargeable account name can be changed. A new account with its own subaccounts/subsubaccounts is neces- sary for new high level account names.)

b.Status - Select this to change the account’s status to Active or Inac- tive. Pressing the screen key for Status switches between active and inactive.

c.Reset Account - Select this to clear all number of pieces and funds in this account. When you select this, the system prompts you to print a report of the account data. Once cleared, the data are unre- coverable. To keep a record of your data, select Print Report, then select Reset to clear the data.

Before you can reset or clear individual accounts, you must enable this feature. Refer to Turning Individual Reset Accounts On or Off in this chapter.

d.Change Add Password - This option allows you to change an existing password or create one for this account. Passwords are case sensitive, can be alphanumeric and must be at least four char- acters. You are prompted to confirm the new or modified password.

NOTE: Before you can create or change a password, you must enable this feature. Refer to Turning Account Password Protection On or Off in this chapter.

4Setting an Account Period

By default, your mailing system does not have an account period set. If you set an account period, when your system reaches the end of that period, you need to reset (clear) all of the data in the accounts before you can pro- cess mail again.

1.Press the Accounts key.

2.Press the right arrow key to enter the “Set Up Accounts” screen.

3.Select Accounting Period.

4.Select the appropriate accounting period (none, weekly, monthly, quar- terly, twice a year, or yearly).

5.The system calculates the cutoff date. If you want to type in another cutoff date press the clear button and enter a cutoff date using the for- mat: MM DD YYYY

EXAMPLE: If you select a monthly accounting period and enter a cutoff date of 03 31 2009, as soon as your system reaches April 1, 2009 (12:01 a.m.), you must reset (clear) your account data. Your machine prompts you to do so at startup. Once you reset the accounts, the system automatically resets the cutoff date to 04 30 2009.

6. Press Enter.

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