Pitney Bowes DM900 Introduction Viewing a Report Printing a Report, Report Print Queue, Reports

8 • Reports

Introduction

Viewing a Report

Printing a Report

Report Print Queue

Creating a report is quick and easy on your mailing system. With the capa- bility to print out reports on roll tape or envelopes using the internal mailing system printer, you can easily keep an accurate record of all your mailing activities.

NOTE: The accounting reports described in this chapter are for the standard accounting package provided with your DM Series™ Digital Mailing System. If you are using another optional accounting package (for example, Budget Man- ager), refer to the documentation provided with that application.

For some reports, you need an external or attached printer. For instructions on how to set up an attached printer, refer to Chapter 5 - Mailing System Setup, Set Up Optional Printer, in this guide.

Each report is described in the following sections. Each section shows you the display on the screen and the information that prints out.

1.Press the Reports key.

2.Select the report you want to view. The report appears in the main dis- play.

You may print reports using the internal mailing system printer, or an attached external printer if one is connected to your system.

1.Press the Reports key.

2.Select the report you want to print. The report appears in the main dis- play. Press Enter.

3.Depending on your particular system, select one of the bulleted options below.

•If your system can only print using the internal mailing system printer: press the Start or Tape key to print on an envelope or tape.

•If you have an external printer and your report can only print to an external printer, the system asks you to press Enter.

•If you have an external printer and your report can print to an exter- nal printer or the internal printer, the system prompts you to “Select a Printer.” If you want to use the attached external printer, select Attached Printer and press Enter. If you want to use the system printer, select Mailing Machine. Press the Start or Tape key to print on an envelope or tape.

The Report Print Queue will function with most standard reports, except for the Confirmation Services reports. (A warning message will appear if you attempt to print a Confirmation Services report when there are reports in the queue.)

If a series of reports are scheduled to print, the Reports Queue option will appear on the main report screen.

1.Press the Reports key.

2.If necessary, press the down arrow key and select Reports Queue. Once selected, this option will list information about the report that is currently printing, as well as a list of the reports that are remaining in the queue.

NOTE: You can cancel reports out of the queue. If the printer runs out of paper, the “Check external printer” message will appear on the main screen.

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