Editing, Deleting or Sending Confirmation Services Records

4 • Running Mail

Editing, Deleting or Sending Confirmation Services Records

Using Electronic Return Receipt (ERR)

This procedure tells you how to edit, delete or send confirmation services records once you have entered them into your system.

Your system can store up to 100 of your barcode records before sending them to Pitney Bowes.

1.Press the Menu key.

2.Press the down arrow key and then select Confirmation Services.

3.Select the appropriate option:

•To edit an existing record, select Edit records. You can edit either the ZIP Code or barcode entry. To modify the class or service, you need to delete the record and add it as a new record.

•To delete a record, select Mark record for deletion (you cannot delete a record once you have sent it to Pitney Bowes).

•To send all of the confirmation service records now, select Send records.

4.As soon as the system sends all of your records, you can select to print a receipt on a tape or an envelope, or you can skip printing a receipt altogether.

ERR is the electronic version of the Return Receipt, and is a complimentary service to the E-Certified Mail service offered on the DM Series system. When the user selects E-Certified, and E-Return Receipt, they will be able to track their Certified Mail and Return Receipts over the Internet, including both www.pb.com and www.usps.com.

NOTE: These electronic services for Certified Mail and Return Receipt are fully approved by the USPS.

Processing Certified Mail electronically through the DM Series™ mailing system enables you to track delivery over the Internet. When this E-Certi- fied Mail is processed with E-Return Receipt, the mailer receives a signifi- cant benefit by processing through the mailing system.

•First, the E-Return Receipt is processed at a discount from the normal “Green Card” for Return Receipt.

•Secondly, the Green Card is substituted by an electronic PDF docu- ment that includes the delivery information and recipient signature. This eliminates the hard copy Green Cards that often get lost or misfiled.

•And most importantly, the electronic information is stored for 7 years, allowing electronic access to the records at no additional charge.

Installation/Setup

IMPORTANT: Perform the following steps in the order given.

1.Verify that services are enabled:

a.Press Existing Features.

b.Press Confirmation Services.

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Pitney Bowes DM900, DM800 Editing, Deleting or Sending Confirmation Services Records, Using Electronic Return Receipt ERR
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DM900, DM800 specifications

The Pitney Bowes DM800 is a sophisticated mailing system engineered for businesses that require high volume and efficient mail processing. With its innovative design and advanced technology, the DM800 streamlines operations, ensuring faster and more accurate mail management.

One of the standout features of the DM800 is its impressive processing speed. Capable of handling up to 200 letters per minute, this machine significantly reduces the time spent on mail preparation, allowing businesses to focus on their core activities. This high throughput is complemented by the ability to process various mail formats including letters, flats, and even mixed mail, making it a versatile choice for diverse mailing needs.

The DM800 is equipped with a user-friendly touchscreen interface that simplifies operation. The intuitive controls allow users to execute complex tasks with ease, minimizing the training required for new operators. Furthermore, its customizable settings enable businesses to tailor the system to their specific mailing requirements, whether it involves choosing postage options or setting up specific mailing batches.

In terms of technology, the DM800 incorporates advanced weighing and dimensioning capabilities. This ensures accurate postage calculation based on the exact weight and size of each letter or package, helping businesses avoid overpaying on postage. Additionally, the DM800 supports multiple postage options, allowing users to select between standard and expedited services, further enhancing mailing flexibility.

The DM800 also places a strong emphasis on security and compliance. With built-in security features, businesses can safeguard sensitive information while ensuring compliance with postal regulations. This is particularly beneficial for sectors such as finance and healthcare, where confidentiality is paramount.

Another characteristic that sets the DM800 apart is its integration capabilities. The machine can easily connect to existing business systems, enabling seamless data transfer and management. This connectivity allows organizations to streamline their mailing processes further, incorporating the DM800 into a broader suite of operational tools.

In conclusion, the Pitney Bowes DM800 is a powerful mailing system designed to meet the demands of high-volume mail environments. With its impressive speed, user-friendly interface, advanced technologies, and robust security features, the DM800 stands out as an ideal solution for businesses looking to optimize their mailing operations and improve efficiency.
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