Groups | Ricoh FAX5600L guide

BEFORE YOU SEND YOUR FIRST FAX

You can store up to 64 Quick Dial Keys and 100 Speed Dial Codes in this model.

When you store a Quick Dial or Speed Dial, you can also store the name of the other party as a quick reference (this name will be displayed on the operation panel before you press the Start key, so you can check whether you have selected the correct number). This label is used with features such as Telephone Directory or Label Insertion.

For the Quick Dial Keys, you can also attach adhesive labels to the quick dial plate.

Cross-references
Telephone Directory: see page 58.	Label Insertion: see page 120.

Groups

If you frequently send the same message at the same time to more than one place, program these telephone numbers into a group. Then you can send the messages to all the addresses in that group with just a few keystrokes.

You can also program a name for that group (for example, "Branch Offices"), which will be displayed before you press the Start key. This helps you to check whether you selected the correct group.

You can store up to 10 Groups in this machine.

Groups can be used with the following features.

❐ Sending to More Than One Location (Broadcasting); see page 51.

❐Transfer Request; see page 87.

❐Polling Reception; see page 158.

Caution: There are limits on the number of addresses that can be dialed with each of these features. Do not store more numbers in the group than the capacity of the feature that you plan to use it with. These limits are:

Broadcasting: 200 addresses

Transfer Request: 30 addresses

Polling Reception: 200 addresses

30

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Ricoh FAX5600L manual Groups

Contents

OPERATOR’S Manual High Resolution Printer Memory Card 400 dpi Option Type Isdn G4 Kit Isdn Option TypePC Printer Interface Kit Printer Interface Type Paper Feed Unit Paper Feed Unit Type Class a Page Important Safety Instructions Contents Before YOU Send Your First FAX Receiving FAX Messages Advanced Features Reception Other Reports Looking After the Machine Specifications Telephone Line Problems Affect FAX Communication What does a FAX Machine DO? Some of the Things That this Machine can do Introduction Manual Overview Following conventions were used when writing this manual ConventionsKeynames Displays Symbols Storing Telephone Numbers Storing Names and Labels If YOU Make a Mistake Punctuation Marks and SymbolsShift Key Halftone Type ON/OFF Switches and User ParametersOn/Off Switches Either Change another setting Go to step User Parameter SettingsChange the setting by using or → Switch 00 Home position settings Digit Purpose Switch 03 Automatic printing of reports, Various Switch 01 Printing of various items on received messagesSwitch 02 Automatic printing of reports Switches 06 and 07 Do not use Switch 04 VariousSwitch 05 Various Grounding Power and GroundingPower Supply Cold Weather POWER-UP Thunderstorms Toner Cartridges Operating PrecautionsCopy Paper General Ozone Guide to Components Operation Panel Display Location Connecting the Machine Important Points about Power Connection Some Items Must be Programmed First OverviewLanguage Selection Use Arrows on Scroll key When the display is correct Date and TimeDaylight Saving Time Then ↓ until the screen is as shown opposite Terminal Identification TTI TTI Transmit Terminal Identification Input the RTI that you will be using Example XYZ CompanyRTI Remote Terminal Identification CSI Called Subscriber Identification Input your telephone number Telephone Line Type Quick Dial and Speed Dial Quick DIAL, Speed DIAL, and Group DialThree Convenient Ways to Dial Groups Press the Quick Dial Key that you wish to program. Example Programming Quick DialProgramming a New Quick Dial Editing a Quick Dial Erase the number Erasing a Quick DialPress the Quick Dial key that you wish To erase. Example Programming Speed Dials Programming a New Speed Dial Clear Yes Editing a Speed Dial Input the Speed Dial Code that you wish To edit. Example 0 Erase the number No Erasing a Speed DialInput the Speed Dial Code that you wish To erase. Example 0 Entering Group Programming Mode and Selecting a Group Programming GroupsInput the number of the group that you wish to program Example Group 01, 0 1 Yes Then go to Procedure on Return to standby mode by pressingStoring Numbers in a Group Checking Which Numbers are Already in the Group Storing a Label for this Group Storing a Group Transfer Station Example Quick Dial 15, press Erasing the Group Either To delete the group To keep the group Limits on the Use of Stored Telephone Numbers Dealing with Junk FAX Mail Other Items to Program AT Your Leisure Precautions Concerning Unacceptable Document Types Sending a FAX Message Condition Transmission Procedure at a Glance Overview Memory Transmission Make sure that the machine is in standby mode Sending to Just One Location Machine stores your fax message Sending to More Than One Location Broadcasting Place your fax message face down into the feeder Either Dial another number Go to step Press Start Possible Problems You made a mistake while dialing Contrast, Resolution, and Halftone Modes ‘--1--1 Scroll through the list of features with Selecting the Halftone Type Home Position Setting Adjustments Function 6 0 2 2 2 2 9 Dialing with the Telephone Directory Yes again Either Dial more numbers Press Start Optional Features for Transmission Personal Code Send Later Example 7 3 6 Press ↓ 0 Example Send at 1130 pm Transmission Deadline TRD Example The deadline is 1250 pm Count Immediate Transmission only Press ↓ 0 Example 10 pages Auto Reduce TTI ID Transmission Economy Transmission Either Press ↓ 0 Voice Request This feature requires a handset Direct Fax Number Entry Converting Immediate Transmission to Memory Transmission ProcedureImmediate Transmission Transmission Mode Home Position Adjustment Using the Stamp Changing the Stamp Home Position Setting Redialing Automatic Redialing Using the AI Artificial Intelligence Redial Key Receiving FAX Messages Selecting the Reception ModeManual Receive Mode Auto Receive Mode Substitute Reception Switching Substitute Reception On or Off Making a Telephone Call Using On Hook DialTelephone Calls Using the Handset Using AI Redial To Talk Before Sending a Fax On Hook Dial Answering the TelephonePhoning and Faxing on the Same Call Speaker and Buzzer Volume Adjustments To Talk After Sending a Fax Networking What Networking Features Does This Machine Have? Preparing the Machine for Networking Operations Storing the Country Code Storing your Machine’s Own Telephone Number Input your fax terminal’s telephone numberFormat of the number must be as follows Key to add a Input the area code prefix Storing the ID Code Do not use 0000 or Ffff Input the ID Code that you will be usingTo store an ID Code, do the following Transfer Request Group 01 # * * 0 1 Yes Start Combining Transfer Request with Broadcasting Two-step Transfer Digital Link Analog Link Multi-step Transfer Transfer Request by Tonal Signals You must do the following to use this featureSet up the machine in Auto Receive mode see Program the Remote ID Function 61, see below Input the Remote ID that you will be us Ing. Example 6 7 5 Switching Transfer Request by Tonal Signals On/OffStoring the Remote ID On their fax machine Procedure for Transfer Request by Tonal SignalsAfter hearing an ACK tone, they must press Example Procedure for Quick Reference Beep Tones Transmission Keystroke Programs To complete the program Yes 100Storing a Keystroke Program 101 Labeling a Program Press the programmed Quick Dial Key Using a Program102 To delete the program 103Erasing a Program 104 Confidential TransmissionNormal Confidential Transmission Confidential ID Override Confidential ID Override Option 105Dial then press Dial and press Start 106Auto Document 107 Storing an Auto DocumentLabeling an Auto Document Either Label another Go to step Finish Function 108 Using an Auto DocumentPrinting the Contents of an Auto Document 109 Erasing an Auto DocumentIf you wish to delete an Auto Document, do the following To erase the Auto Document Programming the Personal Codes Restricting Access to the Machine110 111 Store the code 112 Input the Personal Code that you wish to Edit Go to step Switching on Restricted Access113 Operating the Machine with Restricted Access Switched On 114 Tonal Signals 115 On Hook Dial or Handset Mode 116Chain Dialing Other 117 Secure Transmission Making a Secure Transmission 118Specified Image Area 119 Specifying an Image Area Example 120Label Insertion 121 Closed Network Transmission 122 Protection Against Wrong Connections ECM Error Correction Mode and Page Retransmission 123 124 Batch Transmission 125 Well Log Transmission Confidential Reception Memory Card or Hard Disk Required 126Reception 127 Storing a Confidential IDPrinting a Confidential Fax Message Input the ID. Example 4 7 3 Scroll through the list of features with Report appears Change the on/off setting by pressing128 To print the message, see 129 Memory Lock Memory Card or Hard Disk RequiredStoring a Memory Lock ID Store the ID Yes Function Switching Memory Lock On/Off 130↓ until or → Printing from Memory Lock Memory Card or Hard Disk Required 131 Rejection of Messages from Unidentified Senders 132 Authorized Reception 133 Programming the Authorized SendersFinish Yes Type in an RTI or CSI, then press Yes Either Store this RTI as a wild card Yes Otherwise No Forwarding Memory Card or Hard Disk Required Switching Authorized Reception On/Off134 135 Programming the Forwarding Feature 136 Type in an RTI or CSI, then Press When you have finished Go to step137 Editing the Forwarding Feature 138 Either Store this RTI as a wild card Otherwise No 139Then go Switching Forwarding On/Off Scroll through the list of features with pearsChange the on/off setting by pressing Finish 140 141 Programming the Specified Cassette Selection Feature 142 143 Switching Specified Cassette Selection On/OffScroll through the list of features with 144 Wild Cards 145 Reverse Order Printing Memory Card or Hard Disk Required Copies of incoming faxes will be collated 146Input the number of copies that you need, then press 147 Center Mark 148 Checkered Mark 149 Reception Time 150 Length Reduction 151 Two in One 152 Closed Network Reception Polling 153Other 154 Polling Transmission 155 156 Enter the ID code that you wish to use for this message 157 ↓ 0 Dial one or more numbers 158Polling Reception Continuous Polling Reception Enter the password that you wish to use for this operation159 Scroll through the list of features with Time appears 160File Management File Retention Time and File Retransmission Example Using Function 161Fax message file Memory Transmission Instruction file Polling Reception Printing a File 162Either Erase the file Keep the file User Function Codes 163User Function Keys To store a User Function Code, do the following procedure 164Press one of the User Function Keys. Example Press F4 Yes Either Program another key Go to step Finish Function 165 Use the function as normalPress the key that you wish to erase Example F4 Using an OMR Sheet 166OMR Sheets Introduction 167 Completing an OMR Sheet 168 169 170 Five Types of OMR Sheets On the next 171For Label Insertion, mark either the on or the OFF box 172 173 Select the OMR Sheet that you wish to print Procedures174 175 Power Saver 176 Programming Procedure Program the first timer for TuesdayRepeat for the second timer Input for the timer value 177 Switching the Power Saver On or Off 178 When you have finished 179Counters Communication Result Display You can now operate the printer Entering PC Printer Mode Printer Interface Required180 Place your original in the feeder 181Copying Inch-to-millimeter Conversion Dual Access182 183 RDS Remote Diagnostic SystemSwitching RDS On/Off AI Short Protocol 184Short Preamble Descriptions of the Available Reports 185Automatically Printed Reports 186 Transmission Deadline Report/Polling Confirmation List Switching Reports On/Off187 188 Printing a Sample of Data on the Reports 189 Report Formats Mode Column 190 191 USER-INITIATED ReportsDescriptions of Available Reports File List 192 193 Forwarding ListSpecified Cassette Selection List User Parameter List Replace the cassette carefully 194Replacing Paper Replacing the Toner Cassette Replacement Procedure195 196 Ordering Toner Switching the Ordering Toner Feature On/Off197 Ordering Toner Procedure 198 199 Replacing the Stamp Upper Cassette 200Changing the Paper Size of the Cassette 201 202 Lower Cassettes 203 User Maintenance ProceduresUser Maintenance Table Scanner User Maintenance Procedure204 205 206 207 208 Main Body 209 210 211 Lower Paper Feed Units If one or more are installed 212 Clearing a Document Jam 213Document Jams Adjusting the Document Feeder 214 Cassette Entrance 215Copy Jams 216 Inside the Machine 217 Copy Feed-out Area Lower Cassette Entrance Communication Problems218 219 Operating Difficulties 220 Multifeeds 221 Reception 222 Telephoning Displayed Error Messages 223 224 Error Codes 225 226 227 Calling the Service StationSwitching Service Report Transmission On/Off Dedicated Transmission Parameters Sending a Service Report228 229 Memory Capacity Maintenance 230Appendix A. Paper Feed Unit Operation General 231Appendix B. FAX Memory Type 90 40 MB HD 232 Appendix C. Isdn G4 Option TypeIntroduction Batch Transmission Setting up the Group 4 Interface 233Subaddress Key Own ISDN-G4 Number 234 Own ISDN-G3 Number Input the number of the Next Transfer Station 235Next Transfer Station 236 Dialing and Storing Telephone Numbers Dial 237Carefully place the document into the auto document feeder 238 239 Either Program another Quick Dial go to step Finish Function Automatic Fallback from Group 4 Mode to Group 3 Mode 240Terminal ID Group Date and time in the receiving machine are printed 241Explanation of the Items in the Group 4 Identifier Switching the Command Information Line On/Off 242 Troubleshooting Call Progress Signals CPS243 Terminal ID Verification 244 Glossary 245 246 Index RDS Page Isdn Page Official Notice to Users Function List Function Certification Label Supplies Marker Type 30 is recommended for the best performance