Conventions, Keynames, Displays | Ricoh FAX5600L guide

HOW TO USE THIS MANUAL

CONVENTIONS

The following conventions were used when writing this manual.

Keynames

These have been printed in a different typeface and enclosed by a box.

For example: " Start " means "Press the Start key on the operation panel". If you see something like " # x 3", this means that you have to press the # key 3 times.

On the operation panel, there is a circular key with four arrows (up, down, left, right) printed on it. This is the scroll key. It is often used in the operating procedures to gain access to various features. For example, if you see ← in the manual, you are being asked to press the left-pointing arrow on the scroll key.

HOW TO USE THIS MANUAL

Displays

Messages seen on the display are shown in a larger box, normally on the right hand side of the page, directly opposite the step that brought it up on the screen. After following a step in a procedure, check the display to see if it corresponds to the one in the manual. This may help you to check whether you are following the procedure successfully. The following examples show three common types of display.

Example A: The keys that can be pressed are shown on the screen in small boxes. In this example, you can press the Yes, No, or Clear keys, or the down arrow on the scroll key (see the arrow at the top right).

MEMORY TRANS.	OPTIONS
PRESS YES OR CLR	. NO
2125551234 _

Example B: The choices of settings for a feature are shown on the screen. The current setting is highlighted (white on black). If you press the right-pointing arrow on the scroll key, the setting will be changed to OFF.

Example C: The ABC in the bottom right of the display indicates that you can input letters using the Quick Dial Keys, and numbers using the ten-key pad on the operation panel.

OPTION SELECT YES TO END

AUTO REDUCE ON OFF TTI

QUICK DIAL		ENTER LABEL
01
			ABC
	_		ABC

5

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Ricoh FAX5600L Conventions, Keynames, Displays, Following conventions were used when writing this manual

Contents

OPERATOR’S Manual Paper Feed Unit Paper Feed Unit Type High Resolution Printer Memory Card 400 dpi Option TypeIsdn G4 Kit Isdn Option Type PC Printer Interface Kit Printer Interface Type Class a Page Important Safety Instructions Contents Before YOU Send Your First FAX Receiving FAX Messages Advanced Features Reception Other Reports Looking After the Machine Specifications What does a FAX Machine DO? Telephone Line Problems Affect FAX Communication Some of the Things That this Machine can do Introduction Manual Overview Displays Following conventions were used when writing this manualConventions Keynames Symbols Storing Names and Labels Storing Telephone Numbers Shift Key Punctuation Marks and SymbolsIf YOU Make a Mistake On/Off Switches ON/OFF Switches and User ParametersHalftone Type Change the setting by using or → User Parameter SettingsEither Change another setting Go to step Digit Purpose Switch 00 Home position settings Switch 02 Automatic printing of reports Switch 01 Printing of various items on received messagesSwitch 03 Automatic printing of reports, Various Switch 05 Various Switch 04 VariousSwitches 06 and 07 Do not use Power Supply Power and GroundingGrounding Thunderstorms Cold Weather POWER-UP Copy Paper Operating PrecautionsToner Cartridges Ozone General Guide to Components Operation Panel Display Location Important Points about Power Connection Connecting the Machine Use Arrows on Scroll key Some Items Must be Programmed FirstOverview Language Selection Then ↓ until the screen is as shown opposite When the display is correctDate and Time Daylight Saving Time TTI Terminal Identification RTI Remote Terminal Identification Input the RTI that you will be using Example XYZ CompanyTTI Transmit Terminal Identification Input your telephone number CSI Called Subscriber Identification Telephone Line Type Three Convenient Ways to Dial Quick DIAL, Speed DIAL, and Group DialQuick Dial and Speed Dial Groups Programming a New Quick Dial Programming Quick DialPress the Quick Dial Key that you wish to program. Example Editing a Quick Dial Press the Quick Dial key that you wish To erase. Example Erasing a Quick DialErase the number Programming a New Speed Dial Programming Speed Dials Clear Yes Input the Speed Dial Code that you wish To edit. Example 0 Editing a Speed Dial Input the Speed Dial Code that you wish To erase. Example 0 Erasing a Speed DialErase the number No Example Group 01, 0 1 Yes Entering Group Programming Mode and Selecting a GroupProgramming Groups Input the number of the group that you wish to program Storing Numbers in a Group Procedure on Return to standby mode by pressingThen go to Storing a Label for this Group Checking Which Numbers are Already in the Group Example Quick Dial 15, press Storing a Group Transfer Station Either To delete the group To keep the group Erasing the Group Limits on the Use of Stored Telephone Numbers Other Items to Program AT Your Leisure Dealing with Junk FAX Mail Sending a FAX Message Precautions Concerning Unacceptable Document Types Condition Overview Transmission Procedure at a Glance Memory Transmission Sending to Just One Location Make sure that the machine is in standby mode Machine stores your fax message Place your fax message face down into the feeder Sending to More Than One Location Broadcasting Either Dial another number Go to step Press Start You made a mistake while dialing Possible Problems Contrast, Resolution, and Halftone Modes ‘--1--1 Selecting the Halftone Type Scroll through the list of features with Function 6 0 2 2 2 2 9 Home Position Setting Adjustments Yes again Either Dial more numbers Press Start Dialing with the Telephone Directory Personal Code Optional Features for Transmission Example 7 3 6 Send Later Transmission Deadline TRD Press ↓ 0 Example Send at 1130 pm Count Immediate Transmission only Example The deadline is 1250 pm Auto Reduce Press ↓ 0 Example 10 pages TTI ID Transmission Either Press ↓ 0 Economy Transmission Voice Request This feature requires a handset Direct Fax Number Entry Immediate Transmission ProcedureConverting Immediate Transmission to Memory Transmission Transmission Mode Home Position Adjustment Changing the Stamp Home Position Setting Using the Stamp Automatic Redialing Redialing Using the AI Artificial Intelligence Redial Key Manual Receive Mode Selecting the Reception ModeReceiving FAX Messages Substitute Reception Auto Receive Mode Switching Substitute Reception On or Off Telephone Calls Using On Hook DialMaking a Telephone Call Using AI Redial Using the Handset Phoning and Faxing on the Same Call Answering the TelephoneTo Talk Before Sending a Fax On Hook Dial To Talk After Sending a Fax Speaker and Buzzer Volume Adjustments Networking What Networking Features Does This Machine Have? Storing the Country Code Preparing the Machine for Networking Operations Key to add a Storing your Machine’s Own Telephone NumberInput your fax terminal’s telephone number Format of the number must be as follows Storing the ID Code Input the area code prefix To store an ID Code, do the following Input the ID Code that you will be usingDo not use 0000 or Ffff Transfer Request Group 01 # * * 0 1 Yes Start Combining Transfer Request with Broadcasting Digital Link Two-step Transfer Analog Link Multi-step Transfer Program the Remote ID Function 61, see below Transfer Request by Tonal SignalsYou must do the following to use this feature Set up the machine in Auto Receive mode see Storing the Remote ID Switching Transfer Request by Tonal Signals On/OffInput the Remote ID that you will be us Ing. Example 6 7 5 After hearing an ACK tone, they must press Procedure for Transfer Request by Tonal SignalsOn their fax machine Example Procedure for Quick Reference Beep Tones Keystroke Programs Transmission Storing a Keystroke Program 100To complete the program Yes Labeling a Program 101 102 Using a ProgramPress the programmed Quick Dial Key Erasing a Program 103To delete the program Confidential ID Override 104Confidential Transmission Normal Confidential Transmission Dial then press 105Confidential ID Override Option Auto Document 106Dial and press Start Either Label another Go to step Finish Function 107Storing an Auto Document Labeling an Auto Document Printing the Contents of an Auto Document Using an Auto Document108 To erase the Auto Document 109Erasing an Auto Document If you wish to delete an Auto Document, do the following 110 Restricting Access to the MachineProgramming the Personal Codes Store the code 111 Input the Personal Code that you wish to Edit 112 113 Switching on Restricted AccessGo to step 114 Operating the Machine with Restricted Access Switched On 115 Tonal Signals Other On Hook Dial or Handset Mode116 Chain Dialing Secure Transmission 117 Specified Image Area 118Making a Secure Transmission Specifying an Image Area 119 Label Insertion 120Example Closed Network Transmission 121 Protection Against Wrong Connections 122 123 ECM Error Correction Mode and Page Retransmission Batch Transmission 124 Well Log Transmission 125 Reception 126Confidential Reception Memory Card or Hard Disk Required Input the ID. Example 4 7 3 127Storing a Confidential ID Printing a Confidential Fax Message To print the message, see Scroll through the list of features with Report appearsChange the on/off setting by pressing 128 Store the ID Yes Function 129Memory Lock Memory Card or Hard Disk Required Storing a Memory Lock ID Printing from Memory Lock Memory Card or Hard Disk Required Switching Memory Lock On/Off130 ↓ until or → Rejection of Messages from Unidentified Senders 131 Authorized Reception 132 Either Store this RTI as a wild card Yes Otherwise No 133Programming the Authorized Senders Finish Yes Type in an RTI or CSI, then press Yes 134 Switching Authorized Reception On/OffForwarding Memory Card or Hard Disk Required 135 136 Programming the Forwarding Feature 137 When you have finished Go to stepType in an RTI or CSI, then Press 138 Editing the Forwarding Feature Then go 139Either Store this RTI as a wild card Otherwise No 140 Switching Forwarding On/OffScroll through the list of features with pears Change the on/off setting by pressing Finish 141 142 Programming the Specified Cassette Selection Feature Scroll through the list of features with Switching Specified Cassette Selection On/Off143 Wild Cards 144 Reverse Order Printing Memory Card or Hard Disk Required 145 Input the number of copies that you need, then press 146Copies of incoming faxes will be collated Center Mark 147 Checkered Mark 148 Reception Time 149 Length Reduction 150 Two in One 151 Closed Network Reception 152 Other 153Polling Polling Transmission 154 155 Enter the ID code that you wish to use for this message 156 ↓ 0 157 Polling Reception 158Dial one or more numbers 159 Enter the password that you wish to use for this operationContinuous Polling Reception File Retention Time and File Retransmission Scroll through the list of features with Time appears160 File Management Instruction file Polling Reception Example Using Function161 Fax message file Memory Transmission Either Erase the file Keep the file 162Printing a File User Function Keys 163User Function Codes Either Program another key Go to step Finish Function To store a User Function Code, do the following procedure164 Press one of the User Function Keys. Example Press F4 Yes Example F4 165Use the function as normal Press the key that you wish to erase Introduction Using an OMR Sheet166 OMR Sheets Completing an OMR Sheet 167 168 169 Five Types of OMR Sheets 170 For Label Insertion, mark either the on or the OFF box 171On the next 172 173 174 ProceduresSelect the OMR Sheet that you wish to print 175 176 Power Saver 177 Programming ProcedureProgram the first timer for Tuesday Repeat for the second timer Input for the timer value 178 Switching the Power Saver On or Off Communication Result Display When you have finished179 Counters 180 Entering PC Printer Mode Printer Interface RequiredYou can now operate the printer Copying 181Place your original in the feeder 182 Dual AccessInch-to-millimeter Conversion Switching RDS On/Off RDS Remote Diagnostic System183 Short Preamble 184AI Short Protocol Automatically Printed Reports 185Descriptions of the Available Reports 186 187 Switching Reports On/OffTransmission Deadline Report/Polling Confirmation List Printing a Sample of Data on the Reports 188 Report Formats 189 190 Mode Column File List 191USER-INITIATED Reports Descriptions of Available Reports 192 User Parameter List 193Forwarding List Specified Cassette Selection List Replacing Paper 194Replace the cassette carefully 195 Replacement ProcedureReplacing the Toner Cassette 196 197 Switching the Ordering Toner Feature On/OffOrdering Toner 198 Ordering Toner Procedure Replacing the Stamp 199 Changing the Paper Size of the Cassette 200Upper Cassette 201 Lower Cassettes 202 User Maintenance Table User Maintenance Procedures203 204 User Maintenance ProcedureScanner 205 206 207 Main Body 208 209 210 211 212 Lower Paper Feed Units If one or more are installed Document Jams 213Clearing a Document Jam 214 Adjusting the Document Feeder Copy Jams 215Cassette Entrance Inside the Machine 216 Copy Feed-out Area 217 218 Communication ProblemsLower Cassette Entrance Operating Difficulties 219 Multifeeds 220 Reception 221 Telephoning 222 223 Displayed Error Messages 224 225 Error Codes 226 Switching Service Report Transmission On/Off Calling the Service Station227 228 Sending a Service ReportDedicated Transmission Parameters Memory Capacity 229 Operation Maintenance230 Appendix A. Paper Feed Unit Appendix B. FAX Memory Type 90 40 MB HD 231General Batch Transmission 232Appendix C. Isdn G4 Option Type Introduction Own ISDN-G4 Number Setting up the Group 4 Interface233 Subaddress Key Own ISDN-G3 Number 234 Next Transfer Station 235Input the number of the Next Transfer Station Dialing and Storing Telephone Numbers 236 Carefully place the document into the auto document feeder 237Dial 238 Either Program another Quick Dial go to step Finish Function 239 Group Automatic Fallback from Group 4 Mode to Group 3 Mode240 Terminal ID Explanation of the Items in the Group 4 Identifier 241Date and time in the receiving machine are printed 242 Switching the Command Information Line On/Off Terminal ID Verification TroubleshootingCall Progress Signals CPS 243 Glossary 244 245 246 Index RDS Page Isdn Page Official Notice to Users Function Function List Certification Label Marker Type 30 is recommended for the best performance Supplies