Transmission Procedure at a Glance, Overview | Ricoh FAX5600L

ROUTINE OPERATION

SENDING A FAX MESSAGE

Transmission Procedure at a Glance

Overview

There are two ways to send a fax message.

❐Immediate Transmission

❐Memory Transmission

Immediate Transmission

ROUTINE

OPERATION

Immediate Transmission is convenient when:

❐You wish to send a message immediately

❐You quickly wish to check whether you have successfully connected with the other party

❐Your machine’s memory is getting full

The machine dials immediately after you press Start (or at the specified later time, if you used a time-delay feature like Send Later). The message is scanned and transmitted page by page without being stored in memory.

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Ricoh FAX5600L manual Transmission Procedure at a Glance, Overview

Contents

OPERATOR’S Manual Isdn G4 Kit Isdn Option Type High Resolution Printer Memory Card 400 dpi Option TypePC Printer Interface Kit Printer Interface Type Paper Feed Unit Paper Feed Unit Type Class a Page Important Safety Instructions Contents Before YOU Send Your First FAX Receiving FAX Messages Advanced Features Reception Other Reports Looking After the Machine Specifications What does a FAX Machine DO? Telephone Line Problems Affect FAX Communication Some of the Things That this Machine can do Introduction Manual Overview Conventions Following conventions were used when writing this manualKeynames Displays Symbols Storing Names and Labels Storing Telephone Numbers Shift Key Punctuation Marks and SymbolsIf YOU Make a Mistake On/Off Switches ON/OFF Switches and User ParametersHalftone Type Change the setting by using or → User Parameter SettingsEither Change another setting Go to step Digit Purpose Switch 00 Home position settings Switch 02 Automatic printing of reports Switch 01 Printing of various items on received messagesSwitch 03 Automatic printing of reports, Various Switch 05 Various Switch 04 VariousSwitches 06 and 07 Do not use Power Supply Power and GroundingGrounding Thunderstorms Cold Weather POWER-UP Copy Paper Operating PrecautionsToner Cartridges Ozone General Guide to Components Operation Panel Display Location Important Points about Power Connection Connecting the Machine Overview Some Items Must be Programmed FirstLanguage Selection Use Arrows on Scroll key Date and Time When the display is correctDaylight Saving Time Then ↓ until the screen is as shown opposite TTI Terminal Identification RTI Remote Terminal Identification Input the RTI that you will be using Example XYZ CompanyTTI Transmit Terminal Identification Input your telephone number CSI Called Subscriber Identification Telephone Line Type Three Convenient Ways to Dial Quick DIAL, Speed DIAL, and Group DialQuick Dial and Speed Dial Groups Programming a New Quick Dial Programming Quick DialPress the Quick Dial Key that you wish to program. Example Editing a Quick Dial Press the Quick Dial key that you wish To erase. Example Erasing a Quick DialErase the number Programming a New Speed Dial Programming Speed Dials Clear Yes Input the Speed Dial Code that you wish To edit. Example 0 Editing a Speed Dial Input the Speed Dial Code that you wish To erase. Example 0 Erasing a Speed DialErase the number No Programming Groups Entering Group Programming Mode and Selecting a GroupInput the number of the group that you wish to program Example Group 01, 0 1 Yes Storing Numbers in a Group Procedure on Return to standby mode by pressingThen go to Storing a Label for this Group Checking Which Numbers are Already in the Group Example Quick Dial 15, press Storing a Group Transfer Station Either To delete the group To keep the group Erasing the Group Limits on the Use of Stored Telephone Numbers Other Items to Program AT Your Leisure Dealing with Junk FAX Mail Sending a FAX Message Precautions Concerning Unacceptable Document Types Condition Overview Transmission Procedure at a Glance Memory Transmission Sending to Just One Location Make sure that the machine is in standby mode Machine stores your fax message Place your fax message face down into the feeder Sending to More Than One Location Broadcasting Either Dial another number Go to step Press Start You made a mistake while dialing Possible Problems Contrast, Resolution, and Halftone Modes ‘--1--1 Selecting the Halftone Type Scroll through the list of features with Function 6 0 2 2 2 2 9 Home Position Setting Adjustments Yes again Either Dial more numbers Press Start Dialing with the Telephone Directory Personal Code Optional Features for Transmission Example 7 3 6 Send Later Transmission Deadline TRD Press ↓ 0 Example Send at 1130 pm Count Immediate Transmission only Example The deadline is 1250 pm Auto Reduce Press ↓ 0 Example 10 pages TTI ID Transmission Either Press ↓ 0 Economy Transmission Voice Request This feature requires a handset Direct Fax Number Entry Immediate Transmission ProcedureConverting Immediate Transmission to Memory Transmission Transmission Mode Home Position Adjustment Changing the Stamp Home Position Setting Using the Stamp Automatic Redialing Redialing Using the AI Artificial Intelligence Redial Key Manual Receive Mode Selecting the Reception ModeReceiving FAX Messages Substitute Reception Auto Receive Mode Switching Substitute Reception On or Off Telephone Calls Using On Hook DialMaking a Telephone Call Using AI Redial Using the Handset Phoning and Faxing on the Same Call Answering the TelephoneTo Talk Before Sending a Fax On Hook Dial To Talk After Sending a Fax Speaker and Buzzer Volume Adjustments Networking What Networking Features Does This Machine Have? Storing the Country Code Preparing the Machine for Networking Operations Input your fax terminal’s telephone number Storing your Machine’s Own Telephone NumberFormat of the number must be as follows Key to add a Storing the ID Code Input the area code prefix To store an ID Code, do the following Input the ID Code that you will be usingDo not use 0000 or Ffff Transfer Request Group 01 # * * 0 1 Yes Start Combining Transfer Request with Broadcasting Digital Link Two-step Transfer Analog Link Multi-step Transfer You must do the following to use this feature Transfer Request by Tonal SignalsSet up the machine in Auto Receive mode see Program the Remote ID Function 61, see below Storing the Remote ID Switching Transfer Request by Tonal Signals On/OffInput the Remote ID that you will be us Ing. Example 6 7 5 After hearing an ACK tone, they must press Procedure for Transfer Request by Tonal SignalsOn their fax machine Example Procedure for Quick Reference Beep Tones Keystroke Programs Transmission Storing a Keystroke Program 100To complete the program Yes Labeling a Program 101 102 Using a ProgramPress the programmed Quick Dial Key Erasing a Program 103To delete the program Confidential Transmission 104Normal Confidential Transmission Confidential ID Override Dial then press 105Confidential ID Override Option Auto Document 106Dial and press Start Storing an Auto Document 107Labeling an Auto Document Either Label another Go to step Finish Function Printing the Contents of an Auto Document Using an Auto Document108 Erasing an Auto Document 109If you wish to delete an Auto Document, do the following To erase the Auto Document 110 Restricting Access to the MachineProgramming the Personal Codes Store the code 111 Input the Personal Code that you wish to Edit 112 113 Switching on Restricted AccessGo to step 114 Operating the Machine with Restricted Access Switched On 115 Tonal Signals 116 On Hook Dial or Handset ModeChain Dialing Other Secure Transmission 117 Specified Image Area 118Making a Secure Transmission Specifying an Image Area 119 Label Insertion 120Example Closed Network Transmission 121 Protection Against Wrong Connections 122 123 ECM Error Correction Mode and Page Retransmission Batch Transmission 124 Well Log Transmission 125 Reception 126Confidential Reception Memory Card or Hard Disk Required Storing a Confidential ID 127Printing a Confidential Fax Message Input the ID. Example 4 7 3 Change the on/off setting by pressing Scroll through the list of features with Report appears128 To print the message, see Memory Lock Memory Card or Hard Disk Required 129Storing a Memory Lock ID Store the ID Yes Function 130 Switching Memory Lock On/Off↓ until or → Printing from Memory Lock Memory Card or Hard Disk Required Rejection of Messages from Unidentified Senders 131 Authorized Reception 132 Programming the Authorized Senders 133Finish Yes Type in an RTI or CSI, then press Yes Either Store this RTI as a wild card Yes Otherwise No 134 Switching Authorized Reception On/OffForwarding Memory Card or Hard Disk Required 135 136 Programming the Forwarding Feature 137 When you have finished Go to stepType in an RTI or CSI, then Press 138 Editing the Forwarding Feature Then go 139Either Store this RTI as a wild card Otherwise No Scroll through the list of features with pears Switching Forwarding On/OffChange the on/off setting by pressing Finish 140 141 142 Programming the Specified Cassette Selection Feature Scroll through the list of features with Switching Specified Cassette Selection On/Off143 Wild Cards 144 Reverse Order Printing Memory Card or Hard Disk Required 145 Input the number of copies that you need, then press 146Copies of incoming faxes will be collated Center Mark 147 Checkered Mark 148 Reception Time 149 Length Reduction 150 Two in One 151 Closed Network Reception 152 Other 153Polling Polling Transmission 154 155 Enter the ID code that you wish to use for this message 156 ↓ 0 157 Polling Reception 158Dial one or more numbers 159 Enter the password that you wish to use for this operationContinuous Polling Reception 160 Scroll through the list of features with Time appearsFile Management File Retention Time and File Retransmission 161 Example Using FunctionFax message file Memory Transmission Instruction file Polling Reception Either Erase the file Keep the file 162Printing a File User Function Keys 163User Function Codes 164 To store a User Function Code, do the following procedurePress one of the User Function Keys. Example Press F4 Yes Either Program another key Go to step Finish Function Use the function as normal 165Press the key that you wish to erase Example F4 166 Using an OMR SheetOMR Sheets Introduction Completing an OMR Sheet 167 168 169 Five Types of OMR Sheets 170 For Label Insertion, mark either the on or the OFF box 171On the next 172 173 174 ProceduresSelect the OMR Sheet that you wish to print 175 176 Power Saver Program the first timer for Tuesday Programming ProcedureRepeat for the second timer Input for the timer value 177 178 Switching the Power Saver On or Off 179 When you have finishedCounters Communication Result Display 180 Entering PC Printer Mode Printer Interface RequiredYou can now operate the printer Copying 181Place your original in the feeder 182 Dual AccessInch-to-millimeter Conversion Switching RDS On/Off RDS Remote Diagnostic System183 Short Preamble 184AI Short Protocol Automatically Printed Reports 185Descriptions of the Available Reports 186 187 Switching Reports On/OffTransmission Deadline Report/Polling Confirmation List Printing a Sample of Data on the Reports 188 Report Formats 189 190 Mode Column USER-INITIATED Reports 191Descriptions of Available Reports File List 192 Forwarding List 193Specified Cassette Selection List User Parameter List Replacing Paper 194Replace the cassette carefully 195 Replacement ProcedureReplacing the Toner Cassette 196 197 Switching the Ordering Toner Feature On/OffOrdering Toner 198 Ordering Toner Procedure Replacing the Stamp 199 Changing the Paper Size of the Cassette 200Upper Cassette 201 Lower Cassettes 202 User Maintenance Table User Maintenance Procedures203 204 User Maintenance ProcedureScanner 205 206 207 Main Body 208 209 210 211 212 Lower Paper Feed Units If one or more are installed Document Jams 213Clearing a Document Jam 214 Adjusting the Document Feeder Copy Jams 215Cassette Entrance Inside the Machine 216 Copy Feed-out Area 217 218 Communication ProblemsLower Cassette Entrance Operating Difficulties 219 Multifeeds 220 Reception 221 Telephoning 222 223 Displayed Error Messages 224 225 Error Codes 226 Switching Service Report Transmission On/Off Calling the Service Station227 228 Sending a Service ReportDedicated Transmission Parameters Memory Capacity 229 230 MaintenanceAppendix A. Paper Feed Unit Operation Appendix B. FAX Memory Type 90 40 MB HD 231General Appendix C. Isdn G4 Option Type 232Introduction Batch Transmission 233 Setting up the Group 4 InterfaceSubaddress Key Own ISDN-G4 Number Own ISDN-G3 Number 234 Next Transfer Station 235Input the number of the Next Transfer Station Dialing and Storing Telephone Numbers 236 Carefully place the document into the auto document feeder 237Dial 238 Either Program another Quick Dial go to step Finish Function 239 240 Automatic Fallback from Group 4 Mode to Group 3 ModeTerminal ID Group Explanation of the Items in the Group 4 Identifier 241Date and time in the receiving machine are printed 242 Switching the Command Information Line On/Off Call Progress Signals CPS Troubleshooting243 Terminal ID Verification Glossary 244 245 246 Index RDS Page Isdn Page Official Notice to Users Function Function List Certification Label Marker Type 30 is recommended for the best performance Supplies