Advanced Features | Ricoh FAX5600L guide

Speaker and Buzzer Volume Adjustments

80

ADVANCED FEATURES

NETWORKING	81
Overview	81
What Networking Features Does This Machine Have?	82
Preparing the Machine for Networking Operations	83
Storing the Country Code	83
Storing your Machine’s Own Telephone Number	84
Storing your Area Code Prefix	84
Storing the ID Code	85
Groups	86
Transfer Request	87
Combining Transfer Request with Broadcasting	90
Two-step Transfer	91
Digital Link	91
Analog Link	92
Multi-step Transfer	93
Your Machine as a Transfer Station
(Memory Card or Hard Disk Required)	94
Transfer Request by Tonal Signals	94
Setting the Machine up for Transfer Request by Tonal Signals	94
Storing the Remote ID	95
Switching Transfer Request by Tonal Signals On/Off	95
Procedure for Transfer Request by Tonal Signals	96
Full Procedure	96
Example Procedure (for Quick Reference)	97
Beep Tones	98
TRANSMISSION	99
Keystroke Programs	99
Overview	99
Storing a Keystroke Program	100
Labeling a Program	101
Using a Program	102
Transmission Program	102
Free Polling Reception Program	102
Erasing a Program	103
Confidential Transmission	104
Overview	104
Procedure	105
Confidential ID Override Option	105
Auto Document	106
Overview	106
Storing an Auto Document	107
Labeling an Auto Document	107

Image 9

Ricoh FAX5600L manual Advanced Features

Contents

OPERATOR’S Manual Isdn G4 Kit Isdn Option Type High Resolution Printer Memory Card 400 dpi Option TypePC Printer Interface Kit Printer Interface Type Paper Feed Unit Paper Feed Unit Type Class a Page Important Safety Instructions Contents Before YOU Send Your First FAX Receiving FAX Messages Advanced Features Reception Other Reports Looking After the Machine Specifications What does a FAX Machine DO? Telephone Line Problems Affect FAX Communication Some of the Things That this Machine can do Introduction Manual Overview Conventions Following conventions were used when writing this manualKeynames Displays Symbols Storing Names and Labels Storing Telephone Numbers Punctuation Marks and Symbols Shift KeyIf YOU Make a Mistake ON/OFF Switches and User Parameters On/Off SwitchesHalftone Type User Parameter Settings Change the setting by using or →Either Change another setting Go to step Digit Purpose Switch 00 Home position settings Switch 01 Printing of various items on received messages Switch 02 Automatic printing of reportsSwitch 03 Automatic printing of reports, Various Switch 04 Various Switch 05 VariousSwitches 06 and 07 Do not use Power and Grounding Power SupplyGrounding Thunderstorms Cold Weather POWER-UP Operating Precautions Copy PaperToner Cartridges Ozone General Guide to Components Operation Panel Display Location Important Points about Power Connection Connecting the Machine Overview Some Items Must be Programmed FirstLanguage Selection Use Arrows on Scroll key Date and Time When the display is correctDaylight Saving Time Then ↓ until the screen is as shown opposite TTI Terminal Identification Input the RTI that you will be using Example XYZ Company RTI Remote Terminal IdentificationTTI Transmit Terminal Identification Input your telephone number CSI Called Subscriber Identification Telephone Line Type Quick DIAL, Speed DIAL, and Group Dial Three Convenient Ways to DialQuick Dial and Speed Dial Groups Programming Quick Dial Programming a New Quick DialPress the Quick Dial Key that you wish to program. Example Editing a Quick Dial Erasing a Quick Dial Press the Quick Dial key that you wish To erase. ExampleErase the number Programming a New Speed Dial Programming Speed Dials Clear Yes Input the Speed Dial Code that you wish To edit. Example 0 Editing a Speed Dial Erasing a Speed Dial Input the Speed Dial Code that you wish To erase. Example 0Erase the number No Programming Groups Entering Group Programming Mode and Selecting a GroupInput the number of the group that you wish to program Example Group 01, 0 1 Yes Procedure on Return to standby mode by pressing Storing Numbers in a GroupThen go to Storing a Label for this Group Checking Which Numbers are Already in the Group Example Quick Dial 15, press Storing a Group Transfer Station Either To delete the group To keep the group Erasing the Group Limits on the Use of Stored Telephone Numbers Other Items to Program AT Your Leisure Dealing with Junk FAX Mail Sending a FAX Message Precautions Concerning Unacceptable Document Types Condition Overview Transmission Procedure at a Glance Memory Transmission Sending to Just One Location Make sure that the machine is in standby mode Machine stores your fax message Place your fax message face down into the feeder Sending to More Than One Location Broadcasting Either Dial another number Go to step Press Start You made a mistake while dialing Possible Problems Contrast, Resolution, and Halftone Modes ‘--1--1 Selecting the Halftone Type Scroll through the list of features with Function 6 0 2 2 2 2 9 Home Position Setting Adjustments Yes again Either Dial more numbers Press Start Dialing with the Telephone Directory Personal Code Optional Features for Transmission Example 7 3 6 Send Later Transmission Deadline TRD Press ↓ 0 Example Send at 1130 pm Count Immediate Transmission only Example The deadline is 1250 pm Auto Reduce Press ↓ 0 Example 10 pages TTI ID Transmission Either Press ↓ 0 Economy Transmission Voice Request This feature requires a handset Direct Fax Number Entry Procedure Immediate TransmissionConverting Immediate Transmission to Memory Transmission Transmission Mode Home Position Adjustment Changing the Stamp Home Position Setting Using the Stamp Automatic Redialing Redialing Using the AI Artificial Intelligence Redial Key Selecting the Reception Mode Manual Receive ModeReceiving FAX Messages Substitute Reception Auto Receive Mode Switching Substitute Reception On or Off Using On Hook Dial Telephone CallsMaking a Telephone Call Using AI Redial Using the Handset Answering the Telephone Phoning and Faxing on the Same CallTo Talk Before Sending a Fax On Hook Dial To Talk After Sending a Fax Speaker and Buzzer Volume Adjustments Networking What Networking Features Does This Machine Have? Storing the Country Code Preparing the Machine for Networking Operations Input your fax terminal’s telephone number Storing your Machine’s Own Telephone NumberFormat of the number must be as follows Key to add a Storing the ID Code Input the area code prefix Input the ID Code that you will be using To store an ID Code, do the followingDo not use 0000 or Ffff Transfer Request Group 01 # * * 0 1 Yes Start Combining Transfer Request with Broadcasting Digital Link Two-step Transfer Analog Link Multi-step Transfer You must do the following to use this feature Transfer Request by Tonal SignalsSet up the machine in Auto Receive mode see Program the Remote ID Function 61, see below Switching Transfer Request by Tonal Signals On/Off Storing the Remote IDInput the Remote ID that you will be us Ing. Example 6 7 5 Procedure for Transfer Request by Tonal Signals After hearing an ACK tone, they must pressOn their fax machine Example Procedure for Quick Reference Beep Tones Keystroke Programs Transmission 100 Storing a Keystroke ProgramTo complete the program Yes Labeling a Program 101 Using a Program 102Press the programmed Quick Dial Key 103 Erasing a ProgramTo delete the program Confidential Transmission 104Normal Confidential Transmission Confidential ID Override 105 Dial then pressConfidential ID Override Option 106 Auto DocumentDial and press Start Storing an Auto Document 107Labeling an Auto Document Either Label another Go to step Finish Function Using an Auto Document Printing the Contents of an Auto Document108 Erasing an Auto Document 109If you wish to delete an Auto Document, do the following To erase the Auto Document Restricting Access to the Machine 110Programming the Personal Codes Store the code 111 Input the Personal Code that you wish to Edit 112 Switching on Restricted Access 113Go to step 114 Operating the Machine with Restricted Access Switched On 115 Tonal Signals 116 On Hook Dial or Handset ModeChain Dialing Other Secure Transmission 117 118 Specified Image AreaMaking a Secure Transmission Specifying an Image Area 119 120 Label InsertionExample Closed Network Transmission 121 Protection Against Wrong Connections 122 123 ECM Error Correction Mode and Page Retransmission Batch Transmission 124 Well Log Transmission 125 126 ReceptionConfidential Reception Memory Card or Hard Disk Required Storing a Confidential ID 127Printing a Confidential Fax Message Input the ID. Example 4 7 3 Change the on/off setting by pressing Scroll through the list of features with Report appears128 To print the message, see Memory Lock Memory Card or Hard Disk Required 129Storing a Memory Lock ID Store the ID Yes Function 130 Switching Memory Lock On/Off↓ until or → Printing from Memory Lock Memory Card or Hard Disk Required Rejection of Messages from Unidentified Senders 131 Authorized Reception 132 Programming the Authorized Senders 133Finish Yes Type in an RTI or CSI, then press Yes Either Store this RTI as a wild card Yes Otherwise No Switching Authorized Reception On/Off 134Forwarding Memory Card or Hard Disk Required 135 136 Programming the Forwarding Feature When you have finished Go to step 137Type in an RTI or CSI, then Press 138 Editing the Forwarding Feature 139 Then goEither Store this RTI as a wild card Otherwise No Scroll through the list of features with pears Switching Forwarding On/OffChange the on/off setting by pressing Finish 140 141 142 Programming the Specified Cassette Selection Feature Switching Specified Cassette Selection On/Off Scroll through the list of features with143 Wild Cards 144 Reverse Order Printing Memory Card or Hard Disk Required 145 146 Input the number of copies that you need, then pressCopies of incoming faxes will be collated Center Mark 147 Checkered Mark 148 Reception Time 149 Length Reduction 150 Two in One 151 Closed Network Reception 152 153 OtherPolling Polling Transmission 154 155 Enter the ID code that you wish to use for this message 156 ↓ 0 157 158 Polling ReceptionDial one or more numbers Enter the password that you wish to use for this operation 159Continuous Polling Reception 160 Scroll through the list of features with Time appearsFile Management File Retention Time and File Retransmission 161 Example Using FunctionFax message file Memory Transmission Instruction file Polling Reception 162 Either Erase the file Keep the filePrinting a File 163 User Function KeysUser Function Codes 164 To store a User Function Code, do the following procedurePress one of the User Function Keys. Example Press F4 Yes Either Program another key Go to step Finish Function Use the function as normal 165Press the key that you wish to erase Example F4 166 Using an OMR SheetOMR Sheets Introduction Completing an OMR Sheet 167 168 169 Five Types of OMR Sheets 170 171 For Label Insertion, mark either the on or the OFF boxOn the next 172 173 Procedures 174Select the OMR Sheet that you wish to print 175 176 Power Saver Program the first timer for Tuesday Programming ProcedureRepeat for the second timer Input for the timer value 177 178 Switching the Power Saver On or Off 179 When you have finishedCounters Communication Result Display Entering PC Printer Mode Printer Interface Required 180You can now operate the printer 181 CopyingPlace your original in the feeder Dual Access 182Inch-to-millimeter Conversion RDS Remote Diagnostic System Switching RDS On/Off183 184 Short PreambleAI Short Protocol 185 Automatically Printed ReportsDescriptions of the Available Reports 186 Switching Reports On/Off 187Transmission Deadline Report/Polling Confirmation List Printing a Sample of Data on the Reports 188 Report Formats 189 190 Mode Column USER-INITIATED Reports 191Descriptions of Available Reports File List 192 Forwarding List 193Specified Cassette Selection List User Parameter List 194 Replacing PaperReplace the cassette carefully Replacement Procedure 195Replacing the Toner Cassette 196 Switching the Ordering Toner Feature On/Off 197Ordering Toner 198 Ordering Toner Procedure Replacing the Stamp 199 200 Changing the Paper Size of the CassetteUpper Cassette 201 Lower Cassettes 202 User Maintenance Procedures User Maintenance Table203 User Maintenance Procedure 204Scanner 205 206 207 Main Body 208 209 210 211 212 Lower Paper Feed Units If one or more are installed 213 Document JamsClearing a Document Jam 214 Adjusting the Document Feeder 215 Copy JamsCassette Entrance Inside the Machine 216 Copy Feed-out Area 217 Communication Problems 218Lower Cassette Entrance Operating Difficulties 219 Multifeeds 220 Reception 221 Telephoning 222 223 Displayed Error Messages 224 225 Error Codes 226 Calling the Service Station Switching Service Report Transmission On/Off227 Sending a Service Report 228Dedicated Transmission Parameters Memory Capacity 229 230 MaintenanceAppendix A. Paper Feed Unit Operation 231 Appendix B. FAX Memory Type 90 40 MB HDGeneral Appendix C. Isdn G4 Option Type 232Introduction Batch Transmission 233 Setting up the Group 4 InterfaceSubaddress Key Own ISDN-G4 Number Own ISDN-G3 Number 234 235 Next Transfer StationInput the number of the Next Transfer Station Dialing and Storing Telephone Numbers 236 237 Carefully place the document into the auto document feederDial 238 Either Program another Quick Dial go to step Finish Function 239 240 Automatic Fallback from Group 4 Mode to Group 3 ModeTerminal ID Group 241 Explanation of the Items in the Group 4 IdentifierDate and time in the receiving machine are printed 242 Switching the Command Information Line On/Off Call Progress Signals CPS Troubleshooting243 Terminal ID Verification Glossary 244 245 246 Index RDS Page Isdn Page Official Notice to Users Function Function List Certification Label Marker Type 30 is recommended for the best performance Supplies