ROUTINE OPERATION

SENDING A FAX MESSAGE

Optional Features for Transmission

When you make a routine transmission, you can access a few optional features.

These options are only available if " OPTIONS corner of the display.

" can be seen in the top right

Personal Code

ROUTINE

OPERATION

Personal Codes do the following.

They allow you to keep track of machine usage (for example, for billing purposes). If everybody uses a Personal Code when they use the fax machine, the codes, or the names programmed into the codes, will be printed on the report that is called the TCR (Transaction Confirmation Report). This will help you to check on who has been using the machine, and how often.

They allow personalization of documents and printed reports. For example, if you use Label Insertion and store your name with your Personal Code, the receiver of your fax message will see your name at the top of the printout. This eliminates the need for a cover page.

They allow you to restrict use of the machine to authorized personnel only. If you switch the Restricted Access feature on, users have to enter their personal code before they can use the machine. The personal code must have already been stored in the machine. This may deter unauthorized personnel from casually using the machine.

Cross-references

Programming Personal Codes: see page 110.

Label Insertion: see page 120.

Restricted Access: see page 110.

TCR: see page 185

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Ricoh FAX5600L manual Optional Features for Transmission, Personal Code