Ricoh FAX5600L manual 124, Batch Transmission

TRANSMISSION ADVANCED FEATURES

Batch Transmission

Overview

This feature will save communication costs if you often send more than one message to the same location.

Example:

If various people in your office send messages to the Tokyo branch office, sending all these messages on separate calls can be expensive. It is cheaper to send them all together on the same call. You can further cut costs by sending out batches during off-peak hours. To do so, simply create Keystroke Programs that use Send Later or Economy Transmission to send to those common destinations.

Instruct people in your office to store all faxes for the Tokyo branch in the memory, using Send Later or Economy Transmission. For Send Later, the selected time of transmission must be the same for each message that you wish to include in the batch. Then, when that time comes, the messages will all be sent out on the same call, or ’batched’.

You must program a User Function Key to allow you to use Batch Transmission.

❐If the light under that key is on, Batch Transmission is active.

❐If the light is off, Batch Transmission is disabled. Press the User Function Key to use Batch Transmission.

You can set up more than one batch. In the example shown in the diagram above, you have set up two batches; one is for destination A and one is for destination B. In another example, you could set up a batch for Tokyo at, say, 1 am, a batch for Hong Kong at 2 am, a batch for London at 3 am, and so on.

Also, when you send a fax message, if there is a message in the memory waiting for transmission to the same telephone number, it will be sent out with your message. This will only happen if the message already in the memory is waiting for retransmission (for example, because the line was busy on the first attempt).

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