Contents | Ricoh FAX5600L instruction

CONTENTS

IMPORTANT SAFETY INSTRUCTIONS

INTRODUCTION

WHAT DOES A FAX MACHINE DO?	1
TELEPHONE LINE PROBLEMS AFFECT FAX COMMUNICATION	1
SOME OF THE THINGS THAT THIS MACHINE CAN DO	2

HOW TO USE THIS MANUAL

MANUAL OVERVIEW	4
CONVENTIONS	5
STORING TELEPHONE NUMBERS	7
STORING NAMES AND LABELS	7
IF YOU MAKE A MISTAKE	8
ON/OFF SWITCHES AND USER PARAMETERS	9

GENERAL PRECAUTIONS

POWER AND GROUNDING	14
COLD WEATHER POWER-UP	15
THUNDERSTORMS	15
COPY PAPER	16
TONER CARTRIDGES	16
OPERATING PRECAUTIONS	16
GENERAL	17

GUIDE TO COMPONENTS

COMPONENT DIAGRAM

18

OPERATION PANEL

OPERATION PANEL DIAGRAM

19

INSTALLING THE MACHINE

LOCATION	21
CONNECTING THE MACHINE	22

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Ricoh FAX5600L manual Contents

Contents

OPERATOR’S Manual PC Printer Interface Kit Printer Interface Type High Resolution Printer Memory Card 400 dpi Option TypeIsdn G4 Kit Isdn Option Type Paper Feed Unit Paper Feed Unit Type Class a Page Important Safety Instructions Contents Before YOU Send Your First FAX Receiving FAX Messages Advanced Features Reception Other Reports Looking After the Machine Specifications Telephone Line Problems Affect FAX Communication What does a FAX Machine DO? Some of the Things That this Machine can do Introduction Manual Overview Keynames Following conventions were used when writing this manualConventions Displays Symbols Storing Telephone Numbers Storing Names and Labels Punctuation Marks and Symbols Shift KeyIf YOU Make a Mistake ON/OFF Switches and User Parameters On/Off SwitchesHalftone Type User Parameter Settings Change the setting by using or →Either Change another setting Go to step Switch 00 Home position settings Digit Purpose Switch 01 Printing of various items on received messages Switch 02 Automatic printing of reportsSwitch 03 Automatic printing of reports, Various Switch 04 Various Switch 05 VariousSwitches 06 and 07 Do not use Power and Grounding Power SupplyGrounding Cold Weather POWER-UP Thunderstorms Operating Precautions Copy PaperToner Cartridges General Ozone Guide to Components Operation Panel Display Location Connecting the Machine Important Points about Power Connection Language Selection Some Items Must be Programmed FirstOverview Use Arrows on Scroll key Daylight Saving Time When the display is correctDate and Time Then ↓ until the screen is as shown opposite Terminal Identification TTI Input the RTI that you will be using Example XYZ Company RTI Remote Terminal IdentificationTTI Transmit Terminal Identification CSI Called Subscriber Identification Input your telephone number Telephone Line Type Quick DIAL, Speed DIAL, and Group Dial Three Convenient Ways to DialQuick Dial and Speed Dial Groups Programming Quick Dial Programming a New Quick DialPress the Quick Dial Key that you wish to program. Example Editing a Quick Dial Erasing a Quick Dial Press the Quick Dial key that you wish To erase. ExampleErase the number Programming Speed Dials Programming a New Speed Dial Clear Yes Editing a Speed Dial Input the Speed Dial Code that you wish To edit. Example 0 Erasing a Speed Dial Input the Speed Dial Code that you wish To erase. Example 0Erase the number No Input the number of the group that you wish to program Entering Group Programming Mode and Selecting a GroupProgramming Groups Example Group 01, 0 1 Yes Procedure on Return to standby mode by pressing Storing Numbers in a GroupThen go to Checking Which Numbers are Already in the Group Storing a Label for this Group Storing a Group Transfer Station Example Quick Dial 15, press Erasing the Group Either To delete the group To keep the group Limits on the Use of Stored Telephone Numbers Dealing with Junk FAX Mail Other Items to Program AT Your Leisure Precautions Concerning Unacceptable Document Types Sending a FAX Message Condition Transmission Procedure at a Glance Overview Memory Transmission Make sure that the machine is in standby mode Sending to Just One Location Machine stores your fax message Sending to More Than One Location Broadcasting Place your fax message face down into the feeder Either Dial another number Go to step Press Start Possible Problems You made a mistake while dialing Contrast, Resolution, and Halftone Modes ‘--1--1 Scroll through the list of features with Selecting the Halftone Type Home Position Setting Adjustments Function 6 0 2 2 2 2 9 Dialing with the Telephone Directory Yes again Either Dial more numbers Press Start Optional Features for Transmission Personal Code Send Later Example 7 3 6 Press ↓ 0 Example Send at 1130 pm Transmission Deadline TRD Example The deadline is 1250 pm Count Immediate Transmission only Press ↓ 0 Example 10 pages Auto Reduce TTI ID Transmission Economy Transmission Either Press ↓ 0 Voice Request This feature requires a handset Direct Fax Number Entry Procedure Immediate TransmissionConverting Immediate Transmission to Memory Transmission Transmission Mode Home Position Adjustment Using the Stamp Changing the Stamp Home Position Setting Redialing Automatic Redialing Using the AI Artificial Intelligence Redial Key Selecting the Reception Mode Manual Receive ModeReceiving FAX Messages Auto Receive Mode Substitute Reception Switching Substitute Reception On or Off Using On Hook Dial Telephone CallsMaking a Telephone Call Using the Handset Using AI Redial Answering the Telephone Phoning and Faxing on the Same CallTo Talk Before Sending a Fax On Hook Dial Speaker and Buzzer Volume Adjustments To Talk After Sending a Fax Networking What Networking Features Does This Machine Have? Preparing the Machine for Networking Operations Storing the Country Code Format of the number must be as follows Storing your Machine’s Own Telephone NumberInput your fax terminal’s telephone number Key to add a Input the area code prefix Storing the ID Code Input the ID Code that you will be using To store an ID Code, do the followingDo not use 0000 or Ffff Transfer Request Group 01 # * * 0 1 Yes Start Combining Transfer Request with Broadcasting Two-step Transfer Digital Link Analog Link Multi-step Transfer Set up the machine in Auto Receive mode see Transfer Request by Tonal SignalsYou must do the following to use this feature Program the Remote ID Function 61, see below Switching Transfer Request by Tonal Signals On/Off Storing the Remote IDInput the Remote ID that you will be us Ing. Example 6 7 5 Procedure for Transfer Request by Tonal Signals After hearing an ACK tone, they must pressOn their fax machine Example Procedure for Quick Reference Beep Tones Transmission Keystroke Programs 100 Storing a Keystroke ProgramTo complete the program Yes 101 Labeling a Program Using a Program 102Press the programmed Quick Dial Key 103 Erasing a ProgramTo delete the program Normal Confidential Transmission 104Confidential Transmission Confidential ID Override 105 Dial then pressConfidential ID Override Option 106 Auto DocumentDial and press Start Labeling an Auto Document 107Storing an Auto Document Either Label another Go to step Finish Function Using an Auto Document Printing the Contents of an Auto Document108 If you wish to delete an Auto Document, do the following 109Erasing an Auto Document To erase the Auto Document Restricting Access to the Machine 110Programming the Personal Codes 111 Store the code 112 Input the Personal Code that you wish to Edit Switching on Restricted Access 113Go to step Operating the Machine with Restricted Access Switched On 114 Tonal Signals 115 Chain Dialing On Hook Dial or Handset Mode116 Other 117 Secure Transmission 118 Specified Image AreaMaking a Secure Transmission 119 Specifying an Image Area 120 Label InsertionExample 121 Closed Network Transmission 122 Protection Against Wrong Connections ECM Error Correction Mode and Page Retransmission 123 124 Batch Transmission 125 Well Log Transmission 126 ReceptionConfidential Reception Memory Card or Hard Disk Required Printing a Confidential Fax Message 127Storing a Confidential ID Input the ID. Example 4 7 3 128 Scroll through the list of features with Report appearsChange the on/off setting by pressing To print the message, see Storing a Memory Lock ID 129Memory Lock Memory Card or Hard Disk Required Store the ID Yes Function ↓ until or → Switching Memory Lock On/Off130 Printing from Memory Lock Memory Card or Hard Disk Required 131 Rejection of Messages from Unidentified Senders 132 Authorized Reception Finish Yes Type in an RTI or CSI, then press Yes 133Programming the Authorized Senders Either Store this RTI as a wild card Yes Otherwise No Switching Authorized Reception On/Off 134Forwarding Memory Card or Hard Disk Required 135 Programming the Forwarding Feature 136 When you have finished Go to step 137Type in an RTI or CSI, then Press Editing the Forwarding Feature 138 139 Then goEither Store this RTI as a wild card Otherwise No Change the on/off setting by pressing Finish Switching Forwarding On/OffScroll through the list of features with pears 140 141 Programming the Specified Cassette Selection Feature 142 Switching Specified Cassette Selection On/Off Scroll through the list of features with143 144 Wild Cards 145 Reverse Order Printing Memory Card or Hard Disk Required 146 Input the number of copies that you need, then pressCopies of incoming faxes will be collated 147 Center Mark 148 Checkered Mark 149 Reception Time 150 Length Reduction 151 Two in One 152 Closed Network Reception 153 OtherPolling 154 Polling Transmission 155 156 Enter the ID code that you wish to use for this message 157 ↓ 0 158 Polling ReceptionDial one or more numbers Enter the password that you wish to use for this operation 159Continuous Polling Reception File Management Scroll through the list of features with Time appears160 File Retention Time and File Retransmission Fax message file Memory Transmission Example Using Function161 Instruction file Polling Reception 162 Either Erase the file Keep the filePrinting a File 163 User Function KeysUser Function Codes Press one of the User Function Keys. Example Press F4 Yes To store a User Function Code, do the following procedure164 Either Program another key Go to step Finish Function Press the key that you wish to erase 165Use the function as normal Example F4 OMR Sheets Using an OMR Sheet166 Introduction 167 Completing an OMR Sheet 168 169 170 Five Types of OMR Sheets 171 For Label Insertion, mark either the on or the OFF boxOn the next 172 173 Procedures 174Select the OMR Sheet that you wish to print 175 Power Saver 176 Repeat for the second timer Input for the timer value Programming ProcedureProgram the first timer for Tuesday 177 Switching the Power Saver On or Off 178 Counters When you have finished179 Communication Result Display Entering PC Printer Mode Printer Interface Required 180You can now operate the printer 181 CopyingPlace your original in the feeder Dual Access 182Inch-to-millimeter Conversion RDS Remote Diagnostic System Switching RDS On/Off183 184 Short PreambleAI Short Protocol 185 Automatically Printed ReportsDescriptions of the Available Reports 186 Switching Reports On/Off 187Transmission Deadline Report/Polling Confirmation List 188 Printing a Sample of Data on the Reports 189 Report Formats Mode Column 190 Descriptions of Available Reports 191USER-INITIATED Reports File List 192 Specified Cassette Selection List 193Forwarding List User Parameter List 194 Replacing PaperReplace the cassette carefully Replacement Procedure 195Replacing the Toner Cassette 196 Switching the Ordering Toner Feature On/Off 197Ordering Toner Ordering Toner Procedure 198 199 Replacing the Stamp 200 Changing the Paper Size of the CassetteUpper Cassette 201 202 Lower Cassettes User Maintenance Procedures User Maintenance Table203 User Maintenance Procedure 204Scanner 205 206 207 208 Main Body 209 210 211 Lower Paper Feed Units If one or more are installed 212 213 Document JamsClearing a Document Jam Adjusting the Document Feeder 214 215 Copy JamsCassette Entrance 216 Inside the Machine 217 Copy Feed-out Area Communication Problems 218Lower Cassette Entrance 219 Operating Difficulties 220 Multifeeds 221 Reception 222 Telephoning Displayed Error Messages 223 224 Error Codes 225 226 Calling the Service Station Switching Service Report Transmission On/Off227 Sending a Service Report 228Dedicated Transmission Parameters 229 Memory Capacity Appendix A. Paper Feed Unit Maintenance230 Operation 231 Appendix B. FAX Memory Type 90 40 MB HDGeneral Introduction 232Appendix C. Isdn G4 Option Type Batch Transmission Subaddress Key Setting up the Group 4 Interface233 Own ISDN-G4 Number 234 Own ISDN-G3 Number 235 Next Transfer StationInput the number of the Next Transfer Station 236 Dialing and Storing Telephone Numbers 237 Carefully place the document into the auto document feederDial 238 239 Either Program another Quick Dial go to step Finish Function Terminal ID Automatic Fallback from Group 4 Mode to Group 3 Mode240 Group 241 Explanation of the Items in the Group 4 IdentifierDate and time in the receiving machine are printed Switching the Command Information Line On/Off 242 243 TroubleshootingCall Progress Signals CPS Terminal ID Verification 244 Glossary 245 246 Index RDS Page Isdn Page Official Notice to Users Function List Function Certification Label Supplies Marker Type 30 is recommended for the best performance