Memory Transmission | Ricoh FAX5600L specification

SENDING A FAX MESSAGE

ROUTINE OPERATION

Memory Transmission

Memory Transmission is convenient because:

❐Fax messages can be scanned much more quickly (you can take your document away from the fax machine without waiting too long).

❐While your fax message is being sent, another user can operate the machine (people will not have to wait by the fax machine too long).

❐You can send the same message to more than one place with the same operation.

After you press Start, the machine doesn’t dial until all the pages of your fax message have been stored in the memory.

The default mode of this machine is Memory Transmission, so the procedures described in this manual will be based on the assumption that you are using Memory Transmission. Immediate Transmission is described in a separate section.

Cross-references
Send Later: see page 60.	Economy Transmission: see page 66.

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Ricoh FAX5600L manual Memory Transmission

Contents

OPERATOR’S Manual PC Printer Interface Kit Printer Interface Type High Resolution Printer Memory Card 400 dpi Option TypeIsdn G4 Kit Isdn Option Type Paper Feed Unit Paper Feed Unit Type Class a Page Important Safety Instructions Contents Before YOU Send Your First FAX Receiving FAX Messages Advanced Features Reception Other Reports Looking After the Machine Specifications Telephone Line Problems Affect FAX Communication What does a FAX Machine DO? Some of the Things That this Machine can do Introduction Manual Overview Keynames Following conventions were used when writing this manualConventions Displays Symbols Storing Telephone Numbers Storing Names and Labels If YOU Make a Mistake Punctuation Marks and SymbolsShift Key Halftone Type ON/OFF Switches and User ParametersOn/Off Switches Either Change another setting Go to step User Parameter SettingsChange the setting by using or → Switch 00 Home position settings Digit Purpose Switch 03 Automatic printing of reports, Various Switch 01 Printing of various items on received messagesSwitch 02 Automatic printing of reports Switches 06 and 07 Do not use Switch 04 VariousSwitch 05 Various Grounding Power and GroundingPower Supply Cold Weather POWER-UP Thunderstorms Toner Cartridges Operating PrecautionsCopy Paper General Ozone Guide to Components Operation Panel Display Location Connecting the Machine Important Points about Power Connection Language Selection Some Items Must be Programmed FirstOverview Use Arrows on Scroll key Daylight Saving Time When the display is correctDate and Time Then ↓ until the screen is as shown opposite Terminal Identification TTI TTI Transmit Terminal Identification Input the RTI that you will be using Example XYZ CompanyRTI Remote Terminal Identification CSI Called Subscriber Identification Input your telephone number Telephone Line Type Quick Dial and Speed Dial Quick DIAL, Speed DIAL, and Group DialThree Convenient Ways to Dial Groups Press the Quick Dial Key that you wish to program. Example Programming Quick DialProgramming a New Quick Dial Editing a Quick Dial Erase the number Erasing a Quick DialPress the Quick Dial key that you wish To erase. Example Programming Speed Dials Programming a New Speed Dial Clear Yes Editing a Speed Dial Input the Speed Dial Code that you wish To edit. Example 0 Erase the number No Erasing a Speed DialInput the Speed Dial Code that you wish To erase. Example 0 Input the number of the group that you wish to program Entering Group Programming Mode and Selecting a GroupProgramming Groups Example Group 01, 0 1 Yes Then go to Procedure on Return to standby mode by pressingStoring Numbers in a Group Checking Which Numbers are Already in the Group Storing a Label for this Group Storing a Group Transfer Station Example Quick Dial 15, press Erasing the Group Either To delete the group To keep the group Limits on the Use of Stored Telephone Numbers Dealing with Junk FAX Mail Other Items to Program AT Your Leisure Precautions Concerning Unacceptable Document Types Sending a FAX Message Condition Transmission Procedure at a Glance Overview Memory Transmission Make sure that the machine is in standby mode Sending to Just One Location Machine stores your fax message Sending to More Than One Location Broadcasting Place your fax message face down into the feeder Either Dial another number Go to step Press Start Possible Problems You made a mistake while dialing Contrast, Resolution, and Halftone Modes ‘--1--1 Scroll through the list of features with Selecting the Halftone Type Home Position Setting Adjustments Function 6 0 2 2 2 2 9 Dialing with the Telephone Directory Yes again Either Dial more numbers Press Start Optional Features for Transmission Personal Code Send Later Example 7 3 6 Press ↓ 0 Example Send at 1130 pm Transmission Deadline TRD Example The deadline is 1250 pm Count Immediate Transmission only Press ↓ 0 Example 10 pages Auto Reduce TTI ID Transmission Economy Transmission Either Press ↓ 0 Voice Request This feature requires a handset Direct Fax Number Entry Converting Immediate Transmission to Memory Transmission ProcedureImmediate Transmission Transmission Mode Home Position Adjustment Using the Stamp Changing the Stamp Home Position Setting Redialing Automatic Redialing Using the AI Artificial Intelligence Redial Key Receiving FAX Messages Selecting the Reception ModeManual Receive Mode Auto Receive Mode Substitute Reception Switching Substitute Reception On or Off Making a Telephone Call Using On Hook DialTelephone Calls Using the Handset Using AI Redial To Talk Before Sending a Fax On Hook Dial Answering the TelephonePhoning and Faxing on the Same Call Speaker and Buzzer Volume Adjustments To Talk After Sending a Fax Networking What Networking Features Does This Machine Have? Preparing the Machine for Networking Operations Storing the Country Code Format of the number must be as follows Storing your Machine’s Own Telephone NumberInput your fax terminal’s telephone number Key to add a Input the area code prefix Storing the ID Code Do not use 0000 or Ffff Input the ID Code that you will be usingTo store an ID Code, do the following Transfer Request Group 01 # * * 0 1 Yes Start Combining Transfer Request with Broadcasting Two-step Transfer Digital Link Analog Link Multi-step Transfer Set up the machine in Auto Receive mode see Transfer Request by Tonal SignalsYou must do the following to use this feature Program the Remote ID Function 61, see below Input the Remote ID that you will be us Ing. Example 6 7 5 Switching Transfer Request by Tonal Signals On/OffStoring the Remote ID On their fax machine Procedure for Transfer Request by Tonal SignalsAfter hearing an ACK tone, they must press Example Procedure for Quick Reference Beep Tones Transmission Keystroke Programs To complete the program Yes 100Storing a Keystroke Program 101 Labeling a Program Press the programmed Quick Dial Key Using a Program102 To delete the program 103Erasing a Program Normal Confidential Transmission 104Confidential Transmission Confidential ID Override Confidential ID Override Option 105Dial then press Dial and press Start 106Auto Document Labeling an Auto Document 107Storing an Auto Document Either Label another Go to step Finish Function 108 Using an Auto DocumentPrinting the Contents of an Auto Document If you wish to delete an Auto Document, do the following 109Erasing an Auto Document To erase the Auto Document Programming the Personal Codes Restricting Access to the Machine110 111 Store the code 112 Input the Personal Code that you wish to Edit Go to step Switching on Restricted Access113 Operating the Machine with Restricted Access Switched On 114 Tonal Signals 115 Chain Dialing On Hook Dial or Handset Mode116 Other 117 Secure Transmission Making a Secure Transmission 118Specified Image Area 119 Specifying an Image Area Example 120Label Insertion 121 Closed Network Transmission 122 Protection Against Wrong Connections ECM Error Correction Mode and Page Retransmission 123 124 Batch Transmission 125 Well Log Transmission Confidential Reception Memory Card or Hard Disk Required 126Reception Printing a Confidential Fax Message 127Storing a Confidential ID Input the ID. Example 4 7 3 128 Scroll through the list of features with Report appearsChange the on/off setting by pressing To print the message, see Storing a Memory Lock ID 129Memory Lock Memory Card or Hard Disk Required Store the ID Yes Function ↓ until or → Switching Memory Lock On/Off130 Printing from Memory Lock Memory Card or Hard Disk Required 131 Rejection of Messages from Unidentified Senders 132 Authorized Reception Finish Yes Type in an RTI or CSI, then press Yes 133Programming the Authorized Senders Either Store this RTI as a wild card Yes Otherwise No Forwarding Memory Card or Hard Disk Required Switching Authorized Reception On/Off134 135 Programming the Forwarding Feature 136 Type in an RTI or CSI, then Press When you have finished Go to step137 Editing the Forwarding Feature 138 Either Store this RTI as a wild card Otherwise No 139Then go Change the on/off setting by pressing Finish Switching Forwarding On/OffScroll through the list of features with pears 140 141 Programming the Specified Cassette Selection Feature 142 143 Switching Specified Cassette Selection On/OffScroll through the list of features with 144 Wild Cards 145 Reverse Order Printing Memory Card or Hard Disk Required Copies of incoming faxes will be collated 146Input the number of copies that you need, then press 147 Center Mark 148 Checkered Mark 149 Reception Time 150 Length Reduction 151 Two in One 152 Closed Network Reception Polling 153Other 154 Polling Transmission 155 156 Enter the ID code that you wish to use for this message 157 ↓ 0 Dial one or more numbers 158Polling Reception Continuous Polling Reception Enter the password that you wish to use for this operation159 File Management Scroll through the list of features with Time appears160 File Retention Time and File Retransmission Fax message file Memory Transmission Example Using Function161 Instruction file Polling Reception Printing a File 162Either Erase the file Keep the file User Function Codes 163User Function Keys Press one of the User Function Keys. Example Press F4 Yes To store a User Function Code, do the following procedure164 Either Program another key Go to step Finish Function Press the key that you wish to erase 165Use the function as normal Example F4 OMR Sheets Using an OMR Sheet166 Introduction 167 Completing an OMR Sheet 168 169 170 Five Types of OMR Sheets On the next 171For Label Insertion, mark either the on or the OFF box 172 173 Select the OMR Sheet that you wish to print Procedures174 175 Power Saver 176 Repeat for the second timer Input for the timer value Programming ProcedureProgram the first timer for Tuesday 177 Switching the Power Saver On or Off 178 Counters When you have finished179 Communication Result Display You can now operate the printer Entering PC Printer Mode Printer Interface Required180 Place your original in the feeder 181Copying Inch-to-millimeter Conversion Dual Access182 183 RDS Remote Diagnostic SystemSwitching RDS On/Off AI Short Protocol 184Short Preamble Descriptions of the Available Reports 185Automatically Printed Reports 186 Transmission Deadline Report/Polling Confirmation List Switching Reports On/Off187 188 Printing a Sample of Data on the Reports 189 Report Formats Mode Column 190 Descriptions of Available Reports 191USER-INITIATED Reports File List 192 Specified Cassette Selection List 193Forwarding List User Parameter List Replace the cassette carefully 194Replacing Paper Replacing the Toner Cassette Replacement Procedure195 196 Ordering Toner Switching the Ordering Toner Feature On/Off197 Ordering Toner Procedure 198 199 Replacing the Stamp Upper Cassette 200Changing the Paper Size of the Cassette 201 202 Lower Cassettes 203 User Maintenance ProceduresUser Maintenance Table Scanner User Maintenance Procedure204 205 206 207 208 Main Body 209 210 211 Lower Paper Feed Units If one or more are installed 212 Clearing a Document Jam 213Document Jams Adjusting the Document Feeder 214 Cassette Entrance 215Copy Jams 216 Inside the Machine 217 Copy Feed-out Area Lower Cassette Entrance Communication Problems218 219 Operating Difficulties 220 Multifeeds 221 Reception 222 Telephoning Displayed Error Messages 223 224 Error Codes 225 226 227 Calling the Service StationSwitching Service Report Transmission On/Off Dedicated Transmission Parameters Sending a Service Report228 229 Memory Capacity Appendix A. Paper Feed Unit Maintenance230 Operation General 231Appendix B. FAX Memory Type 90 40 MB HD Introduction 232Appendix C. Isdn G4 Option Type Batch Transmission Subaddress Key Setting up the Group 4 Interface233 Own ISDN-G4 Number 234 Own ISDN-G3 Number Input the number of the Next Transfer Station 235Next Transfer Station 236 Dialing and Storing Telephone Numbers Dial 237Carefully place the document into the auto document feeder 238 239 Either Program another Quick Dial go to step Finish Function Terminal ID Automatic Fallback from Group 4 Mode to Group 3 Mode240 Group Date and time in the receiving machine are printed 241Explanation of the Items in the Group 4 Identifier Switching the Command Information Line On/Off 242 243 TroubleshootingCall Progress Signals CPS Terminal ID Verification 244 Glossary 245 246 Index RDS Page Isdn Page Official Notice to Users Function List Function Certification Label Supplies Marker Type 30 is recommended for the best performance