Dealing with Junk FAX Mail | Ricoh FAX5600L specs

BEFORE YOU SEND YOUR FIRST FAX

DEALING WITH JUNK FAX MAIL

The following features will help you to reject unwanted junk fax mail.

❐Authorized Reception: see page 132.

❐Closed Network (Reception): see page 152.

❐ Rejection of messages from unauthorized senders: see page 131.

OTHER ITEMS TO PROGRAM AT YOUR LEISURE

The following features will help you use the machine more quickly and efficiently.

❐Auto Document: see page 106.

❐User Function Keys: see page 163.

❐Function Programs: see page 164.

❐Keystroke Programs: see page 99.

❐Chain Dialing: see page 116.

❐Ordering Toner: see page 197.

To use the full range of features provided by this fax machine, you need to program other items. These procedures are all given in the relevant sections of the manual.

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Ricoh FAX5600L manual Dealing with Junk FAX Mail, Other Items to Program AT Your Leisure

Contents

OPERATOR’S Manual PC Printer Interface Kit Printer Interface Type High Resolution Printer Memory Card 400 dpi Option TypeIsdn G4 Kit Isdn Option Type Paper Feed Unit Paper Feed Unit Type Class a Page Important Safety Instructions Contents Before YOU Send Your First FAX Receiving FAX Messages Advanced Features Reception Other Reports Looking After the Machine Specifications Telephone Line Problems Affect FAX Communication What does a FAX Machine DO? Some of the Things That this Machine can do Introduction Manual Overview Keynames Following conventions were used when writing this manualConventions Displays Symbols Storing Telephone Numbers Storing Names and Labels Shift Key Punctuation Marks and SymbolsIf YOU Make a Mistake On/Off Switches ON/OFF Switches and User ParametersHalftone Type Change the setting by using or → User Parameter SettingsEither Change another setting Go to step Switch 00 Home position settings Digit Purpose Switch 02 Automatic printing of reports Switch 01 Printing of various items on received messagesSwitch 03 Automatic printing of reports, Various Switch 05 Various Switch 04 VariousSwitches 06 and 07 Do not use Power Supply Power and GroundingGrounding Cold Weather POWER-UP Thunderstorms Copy Paper Operating PrecautionsToner Cartridges General Ozone Guide to Components Operation Panel Display Location Connecting the Machine Important Points about Power Connection Language Selection Some Items Must be Programmed FirstOverview Use Arrows on Scroll key Daylight Saving Time When the display is correctDate and Time Then ↓ until the screen is as shown opposite Terminal Identification TTI RTI Remote Terminal Identification Input the RTI that you will be using Example XYZ CompanyTTI Transmit Terminal Identification CSI Called Subscriber Identification Input your telephone number Telephone Line Type Three Convenient Ways to Dial Quick DIAL, Speed DIAL, and Group DialQuick Dial and Speed Dial Groups Programming a New Quick Dial Programming Quick DialPress the Quick Dial Key that you wish to program. Example Editing a Quick Dial Press the Quick Dial key that you wish To erase. Example Erasing a Quick DialErase the number Programming Speed Dials Programming a New Speed Dial Clear Yes Editing a Speed Dial Input the Speed Dial Code that you wish To edit. Example 0 Input the Speed Dial Code that you wish To erase. Example 0 Erasing a Speed DialErase the number No Input the number of the group that you wish to program Entering Group Programming Mode and Selecting a GroupProgramming Groups Example Group 01, 0 1 Yes Storing Numbers in a Group Procedure on Return to standby mode by pressingThen go to Checking Which Numbers are Already in the Group Storing a Label for this Group Storing a Group Transfer Station Example Quick Dial 15, press Erasing the Group Either To delete the group To keep the group Limits on the Use of Stored Telephone Numbers Dealing with Junk FAX Mail Other Items to Program AT Your Leisure Precautions Concerning Unacceptable Document Types Sending a FAX Message Condition Transmission Procedure at a Glance Overview Memory Transmission Make sure that the machine is in standby mode Sending to Just One Location Machine stores your fax message Sending to More Than One Location Broadcasting Place your fax message face down into the feeder Either Dial another number Go to step Press Start Possible Problems You made a mistake while dialing Contrast, Resolution, and Halftone Modes ‘--1--1 Scroll through the list of features with Selecting the Halftone Type Home Position Setting Adjustments Function 6 0 2 2 2 2 9 Dialing with the Telephone Directory Yes again Either Dial more numbers Press Start Optional Features for Transmission Personal Code Send Later Example 7 3 6 Press ↓ 0 Example Send at 1130 pm Transmission Deadline TRD Example The deadline is 1250 pm Count Immediate Transmission only Press ↓ 0 Example 10 pages Auto Reduce TTI ID Transmission Economy Transmission Either Press ↓ 0 Voice Request This feature requires a handset Direct Fax Number Entry Immediate Transmission ProcedureConverting Immediate Transmission to Memory Transmission Transmission Mode Home Position Adjustment Using the Stamp Changing the Stamp Home Position Setting Redialing Automatic Redialing Using the AI Artificial Intelligence Redial Key Manual Receive Mode Selecting the Reception ModeReceiving FAX Messages Auto Receive Mode Substitute Reception Switching Substitute Reception On or Off Telephone Calls Using On Hook DialMaking a Telephone Call Using the Handset Using AI Redial Phoning and Faxing on the Same Call Answering the TelephoneTo Talk Before Sending a Fax On Hook Dial Speaker and Buzzer Volume Adjustments To Talk After Sending a Fax Networking What Networking Features Does This Machine Have? Preparing the Machine for Networking Operations Storing the Country Code Format of the number must be as follows Storing your Machine’s Own Telephone NumberInput your fax terminal’s telephone number Key to add a Input the area code prefix Storing the ID Code To store an ID Code, do the following Input the ID Code that you will be usingDo not use 0000 or Ffff Transfer Request Group 01 # * * 0 1 Yes Start Combining Transfer Request with Broadcasting Two-step Transfer Digital Link Analog Link Multi-step Transfer Set up the machine in Auto Receive mode see Transfer Request by Tonal SignalsYou must do the following to use this feature Program the Remote ID Function 61, see below Storing the Remote ID Switching Transfer Request by Tonal Signals On/OffInput the Remote ID that you will be us Ing. Example 6 7 5 After hearing an ACK tone, they must press Procedure for Transfer Request by Tonal SignalsOn their fax machine Example Procedure for Quick Reference Beep Tones Transmission Keystroke Programs Storing a Keystroke Program 100To complete the program Yes 101 Labeling a Program 102 Using a ProgramPress the programmed Quick Dial Key Erasing a Program 103To delete the program Normal Confidential Transmission 104Confidential Transmission Confidential ID Override Dial then press 105Confidential ID Override Option Auto Document 106Dial and press Start Labeling an Auto Document 107Storing an Auto Document Either Label another Go to step Finish Function Printing the Contents of an Auto Document Using an Auto Document108 If you wish to delete an Auto Document, do the following 109Erasing an Auto Document To erase the Auto Document 110 Restricting Access to the MachineProgramming the Personal Codes 111 Store the code 112 Input the Personal Code that you wish to Edit 113 Switching on Restricted AccessGo to step Operating the Machine with Restricted Access Switched On 114 Tonal Signals 115 Chain Dialing On Hook Dial or Handset Mode116 Other 117 Secure Transmission Specified Image Area 118Making a Secure Transmission 119 Specifying an Image Area Label Insertion 120Example 121 Closed Network Transmission 122 Protection Against Wrong Connections ECM Error Correction Mode and Page Retransmission 123 124 Batch Transmission 125 Well Log Transmission Reception 126Confidential Reception Memory Card or Hard Disk Required Printing a Confidential Fax Message 127Storing a Confidential ID Input the ID. Example 4 7 3 128 Scroll through the list of features with Report appearsChange the on/off setting by pressing To print the message, see Storing a Memory Lock ID 129Memory Lock Memory Card or Hard Disk Required Store the ID Yes Function ↓ until or → Switching Memory Lock On/Off130 Printing from Memory Lock Memory Card or Hard Disk Required 131 Rejection of Messages from Unidentified Senders 132 Authorized Reception Finish Yes Type in an RTI or CSI, then press Yes 133Programming the Authorized Senders Either Store this RTI as a wild card Yes Otherwise No 134 Switching Authorized Reception On/OffForwarding Memory Card or Hard Disk Required 135 Programming the Forwarding Feature 136 137 When you have finished Go to stepType in an RTI or CSI, then Press Editing the Forwarding Feature 138 Then go 139Either Store this RTI as a wild card Otherwise No Change the on/off setting by pressing Finish Switching Forwarding On/OffScroll through the list of features with pears 140 141 Programming the Specified Cassette Selection Feature 142 Scroll through the list of features with Switching Specified Cassette Selection On/Off143 144 Wild Cards 145 Reverse Order Printing Memory Card or Hard Disk Required Input the number of copies that you need, then press 146Copies of incoming faxes will be collated 147 Center Mark 148 Checkered Mark 149 Reception Time 150 Length Reduction 151 Two in One 152 Closed Network Reception Other 153Polling 154 Polling Transmission 155 156 Enter the ID code that you wish to use for this message 157 ↓ 0 Polling Reception 158Dial one or more numbers 159 Enter the password that you wish to use for this operationContinuous Polling Reception File Management Scroll through the list of features with Time appears160 File Retention Time and File Retransmission Fax message file Memory Transmission Example Using Function161 Instruction file Polling Reception Either Erase the file Keep the file 162Printing a File User Function Keys 163User Function Codes Press one of the User Function Keys. Example Press F4 Yes To store a User Function Code, do the following procedure164 Either Program another key Go to step Finish Function Press the key that you wish to erase 165Use the function as normal Example F4 OMR Sheets Using an OMR Sheet166 Introduction 167 Completing an OMR Sheet 168 169 170 Five Types of OMR Sheets For Label Insertion, mark either the on or the OFF box 171On the next 172 173 174 ProceduresSelect the OMR Sheet that you wish to print 175 Power Saver 176 Repeat for the second timer Input for the timer value Programming ProcedureProgram the first timer for Tuesday 177 Switching the Power Saver On or Off 178 Counters When you have finished179 Communication Result Display 180 Entering PC Printer Mode Printer Interface RequiredYou can now operate the printer Copying 181Place your original in the feeder 182 Dual AccessInch-to-millimeter Conversion Switching RDS On/Off RDS Remote Diagnostic System183 Short Preamble 184AI Short Protocol Automatically Printed Reports 185Descriptions of the Available Reports 186 187 Switching Reports On/OffTransmission Deadline Report/Polling Confirmation List 188 Printing a Sample of Data on the Reports 189 Report Formats Mode Column 190 Descriptions of Available Reports 191USER-INITIATED Reports File List 192 Specified Cassette Selection List 193Forwarding List User Parameter List Replacing Paper 194Replace the cassette carefully 195 Replacement ProcedureReplacing the Toner Cassette 196 197 Switching the Ordering Toner Feature On/OffOrdering Toner Ordering Toner Procedure 198 199 Replacing the Stamp Changing the Paper Size of the Cassette 200Upper Cassette 201 202 Lower Cassettes User Maintenance Table User Maintenance Procedures203 204 User Maintenance ProcedureScanner 205 206 207 208 Main Body 209 210 211 Lower Paper Feed Units If one or more are installed 212 Document Jams 213Clearing a Document Jam Adjusting the Document Feeder 214 Copy Jams 215Cassette Entrance 216 Inside the Machine 217 Copy Feed-out Area 218 Communication ProblemsLower Cassette Entrance 219 Operating Difficulties 220 Multifeeds 221 Reception 222 Telephoning Displayed Error Messages 223 224 Error Codes 225 226 Switching Service Report Transmission On/Off Calling the Service Station227 228 Sending a Service ReportDedicated Transmission Parameters 229 Memory Capacity Appendix A. Paper Feed Unit Maintenance230 Operation Appendix B. FAX Memory Type 90 40 MB HD 231General Introduction 232Appendix C. Isdn G4 Option Type Batch Transmission Subaddress Key Setting up the Group 4 Interface233 Own ISDN-G4 Number 234 Own ISDN-G3 Number Next Transfer Station 235Input the number of the Next Transfer Station 236 Dialing and Storing Telephone Numbers Carefully place the document into the auto document feeder 237Dial 238 239 Either Program another Quick Dial go to step Finish Function Terminal ID Automatic Fallback from Group 4 Mode to Group 3 Mode240 Group Explanation of the Items in the Group 4 Identifier 241Date and time in the receiving machine are printed Switching the Command Information Line On/Off 242 243 TroubleshootingCall Progress Signals CPS Terminal ID Verification 244 Glossary 245 246 Index RDS Page Isdn Page Official Notice to Users Function List Function Certification Label Supplies Marker Type 30 is recommended for the best performance