Sharp MX-C311, MX-C401 manual 561

SCANNER/INTERNET FAX

(2)(1)

			To	Cc
	Condition
	Settings
						Detail
		XXX
Address Review
		XXX AAA			AAA@xx.xxx.com
Search Again							1
		XXX BBB			BBB@xx.xxx.com
							2
		XXX CCC			CCC@xx.xxx.com
Address Book		XXX DDD			DDD@xx.xxx.com
		XXX EEE			EEE@xx.xxx.com
		XXX FFF			FFF@xx.xxx.com

3

Select the destination.

(1) Touch the key of the desired destination.

If no names are found that match the search characters, a message will appear. Touch the [OK] key to close the message and touch the [Search Again] key to search again.

(2) Touch the [To] key.

This enters the selected destination.

If you wish to enter another destination, repeat (1) and (2) of this step.

• If 30 or more matches are found, a message will appear in the screen. Touch the [OK] key to close the message. Up to 300 matches can appear. If no names are found that match the search letters, touch the [Search Again] key to search again using more search letters.

•To check the information stored in a destination...

Touch the key of the destination and then touch the [Detail] key. The information stored for the selected destination will appear. Check the information and then touch the [OK] key to return to the search results screen.

•If a screen for selecting the item to be used appears...

If the selected destination includes a fax number, telephone number, or other contact information in addition to the e-mail address or Internet fax address, you will need to select which item you wish to use. Touch the [E-mail] key or the [Internet Fax] key to retrieve the address for Scan to E-mail or Internet fax transmission.

Storing a destination from a global address book in the machine's address book

A destination address obtained from a global address book can be stored as a destination (one-touch key) in the address book of the machine.

Touch the [Detail] key in the search results screen of the global address book (the screen of step 3 above) to display information on the selected destination. Touch the [Register] key in the detailed information screen and then touch the item to be used (the [E-mail] key or the [Internet Fax] key). The following screens will appear.

E-mail address registration screen

Internet fax address registration screen

Direct Address / Individual

Exit

Direct Address / Individual

Exit

E-mail

Internet Fax

Fax

E-mail

Internet Fax

Fax

Search Number

001

Search Number

001

Name

AAA AAA

Name

AAA AAA

Initial

A

Index

User 1

Initial

A

Index

User 1

Address

AAA@xx.xxx.com

Address

AAA@xx.xxx.com

Key Name

AAA AAA

Key Name

AAA AAA

File Format

Color/Grayscale :PDF/Medium

Compression

MH (G3)

B/W

:PDF/MMR(G4)

I-Fax Report

Off

The information stored in the global address book is automatically entered. (The settings can be changed if needed. For detailed information on each item, see "Address Control" (page 7-16)in "7. SYSTEM SETTINGS".) However, configure the items below manually. To complete the storing procedure, touch the [Exit] key.

• [Initial] key:	Touch this key to enter the initials that determine where the destination will appear in the
	alphabetical index and the order of one-touch key display. Enter up to 10 characters for the initials.
• [Index] key:	Touch this key to select the custom index in which the address will appear. You can also select
	whether or not the destination will be included on the [Freq.] tab of the address book.

•[File Format] key: Set the format for Scan to E-mail. Default format settings have already been configured; however, selecting format settings when you store a destination saves you the trouble of selecting the settings each time you transmit to that destination.

•[Compression] key: Touch this key to set the compression mode when sending an Internet fax.

•[I-Fax Report] key: Touch this key to request a reception report when sending an Internet fax.

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